Getting Started in EMu: Difference between revisions
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== EMu Overview == | |||
EMu is the database/collections management system that supports the NYBG's Virtual Herbarium, Index Herbariorum, DNA Bank, Structural Botany collections, Index to American Botanical Literature, and electronic floras and monographs. The system is made up of various "modules" that store different types of information and linke together via "attachment" fields. The most widely used modules are listed below. | |||
=== Catalog === | |||
Stores object-related information for specimens, DNA Bank, Structural Botany, etc. | |||
=== Loans/Movements === | |||
Herbarium tracking for all specimen loans. | |||
=== Bibliography === | |||
Stores bibliographic information; used extensively for the Index to American Botanical Literature. | |||
=== Taxonomy === | |||
Index of all names of plants, algae and fungi. | |||
=== Parties === | |||
Used for Index Herbariorum and collectors, authors and determiners. | |||
=== Multimedia === | |||
Manages multimedia files including images, pdfs, text documents, video, etc. | |||
=== Monographs === | |||
For storing species descriptions and related information from floras and monographs. | |||
== EMu Login == | == EMu Login == | ||
EMu requires a login separate from your Garden's email account. Please contact | EMu requires a login separate from your Garden's email account. Please contact Kim Watson or Joel Ramirez to be set up. | ||
<span style="line-height: 20.8px;">Never share your EMu login with anyone. Every user, even interns and approved volunteers, should have | <span style="line-height: 20.8px;">Never share your EMu login with anyone. Every user, even interns and approved volunteers, should have their own EMu login. </span> | ||
To log into EMu, click on the shortcut or find KE EMu (NYBG) under the list of programs. If EMu is not installed on your machine, follow instructions on the [[How to Install EMu|How to Install EMu]] page. | To log into EMu, click on the shortcut or find KE EMu (NYBG) under the list of programs. If EMu is not installed on your machine, follow instructions on the [[How to Install EMu|How to Install EMu]] page. If you do not have admin permission to install applications, please contact IT. | ||
EMu does NOT work under the generic herbarium visitor login. You must be logged into a machine under your NYBG AD account. | EMu does NOT work under the generic herbarium visitor login. You must be logged into a machine under your NYBG AD account. | ||
== Login | EMu performs best when the computer is connected via Ethernet cable to NYBG's 1 Gbps network. | ||
== Login Parameters == | |||
Host: | When you first open EMu, you will be asked to log into the system. You will use the EMu user name and password provided to you with the <span style="line-height: 20.8px;">following values for Host and Service:</span> | ||
'''Host: butternut''' | |||
: | '''Service: 20085''' | ||
:[[File:ClipCapIt-221201-130256.PNG|File:ClipCapIt-221201-130256.PNG]] | |||
EMu | == EMu Maintenance == | ||
'''EMu undergoes maintenance every evening and weekend to keep the system running smoothly. '''<span style="color:#FF0000">'''Do NOT use EMu at the following times:'''</span> | |||
*Monday through Thursday, 8:00PM until 6:15AM the following day. | |||
*Friday, 7:00PM until 6:15AM the following day. | |||
*Saturday 4:00PM until Monday 6:15AM | |||
== EMu Training == | == EMu Training == | ||
Training is required for all new users by | Training is required for all new users by Herbarium managers or project coordinators. Please ask your supervisor or email Kim Watson. After your initial training, refer to the [[User Guides|User Guides]] as a reference. | ||
== EMu Audit Trail == | |||
Every new record, edit and deletion in any module is tracked in EMu. If you have issues with any record or need to revert back to a previous verion of a record, please contact the EMu Administrator. | |||
== EMu when working remotely == | |||
EMu is a server-based application that requires access to NYBG's shared network drive "Science Dept Stor (X:)". To use EMu offsite, staff must use an NYBG-issued computer and have access to NYBG's network via VPN (Global Protect). | |||
[[How to log in to EMu when working remotely|How to log in to EMu when working remotely]] | |||
To maximize EMu performance and productivity when working remotely, select Herbarium staff will have remote access to 4 shared desktop computers with which to use EMu. | |||
[[How to reserve an EMu workstation|How to reserve an EMu workstation]] | |||
[[How to connect remotely to an EMu workstation|How to connect to an EMu workstation]] | |||
Latest revision as of 22:31, 22 February 2023
EMu Overview
EMu is the database/collections management system that supports the NYBG's Virtual Herbarium, Index Herbariorum, DNA Bank, Structural Botany collections, Index to American Botanical Literature, and electronic floras and monographs. The system is made up of various "modules" that store different types of information and linke together via "attachment" fields. The most widely used modules are listed below.
Catalog
Stores object-related information for specimens, DNA Bank, Structural Botany, etc.
Loans/Movements
Herbarium tracking for all specimen loans.
Bibliography
Stores bibliographic information; used extensively for the Index to American Botanical Literature.
Taxonomy
Index of all names of plants, algae and fungi.
Parties
Used for Index Herbariorum and collectors, authors and determiners.
Multimedia
Manages multimedia files including images, pdfs, text documents, video, etc.
Monographs
For storing species descriptions and related information from floras and monographs.
EMu Login
EMu requires a login separate from your Garden's email account. Please contact Kim Watson or Joel Ramirez to be set up.
Never share your EMu login with anyone. Every user, even interns and approved volunteers, should have their own EMu login.
To log into EMu, click on the shortcut or find KE EMu (NYBG) under the list of programs. If EMu is not installed on your machine, follow instructions on the How to Install EMu page. If you do not have admin permission to install applications, please contact IT.
EMu does NOT work under the generic herbarium visitor login. You must be logged into a machine under your NYBG AD account.
EMu performs best when the computer is connected via Ethernet cable to NYBG's 1 Gbps network.
Login Parameters
When you first open EMu, you will be asked to log into the system. You will use the EMu user name and password provided to you with the following values for Host and Service:
Host: butternut
Service: 20085
EMu Maintenance
EMu undergoes maintenance every evening and weekend to keep the system running smoothly. Do NOT use EMu at the following times:
- Monday through Thursday, 8:00PM until 6:15AM the following day.
- Friday, 7:00PM until 6:15AM the following day.
- Saturday 4:00PM until Monday 6:15AM
EMu Training
Training is required for all new users by Herbarium managers or project coordinators. Please ask your supervisor or email Kim Watson. After your initial training, refer to the User Guides as a reference.
EMu Audit Trail
Every new record, edit and deletion in any module is tracked in EMu. If you have issues with any record or need to revert back to a previous verion of a record, please contact the EMu Administrator.
EMu when working remotely
EMu is a server-based application that requires access to NYBG's shared network drive "Science Dept Stor (X:)". To use EMu offsite, staff must use an NYBG-issued computer and have access to NYBG's network via VPN (Global Protect).
How to log in to EMu when working remotely
To maximize EMu performance and productivity when working remotely, select Herbarium staff will have remote access to 4 shared desktop computers with which to use EMu.