Specimen Data Entry: Difference between revisions

From The New York Botanical Garden
Jump to navigation Jump to search
No edit summary
No edit summary
 
(8 intermediate revisions by 2 users not shown)
Line 1: Line 1:
These instructions assume you know how to query and make attachments. Help is available in EMu for all fields by clicking on the help button and then clicking on the field in question.
<span style="font-size:larger;">'''These instructions assume you know how to [[Attachments|query and make attachments]].'''</span>


:[[File:ClipCapIt-151123-170316.PNG|File:ClipCapIt-151123-170316.PNG]]
These are the minimum requirements for specimen data entry in EMu.
:[[File:ClipCapIt-151123-170336.PNG|File:ClipCapIt-151123-170336.PNG]]


<br/>Default Values: first be sure to have default values set for the Specimen Tab. For example, if you are databasing vascular plants, you can go to Edit->Default->Change and choose "Vascular databasing".
Start by opening the Catalogue, Collection Events and Sites modules.
 
= Recommended Settings =
 
<span style="line-height: 20.8px;">Default Values: first be sure to have default values set for the Specimen Tab. For example, if you are databasing vascular plants, you can go to Edit->Default->Change and choose "Vascular databasing".</span>


If your monitor is large enough to accommodate multiple windows, a recommended Module set up used by many users:
If your monitor is large enough to accommodate multiple windows, a recommended Module set up used by many users:
Line 10: Line 13:
:[[File:ClipCapIt-151123-165226.PNG|File:ClipCapIt-151123-165226.PNG]]
:[[File:ClipCapIt-151123-165226.PNG|File:ClipCapIt-151123-165226.PNG]]


Click New in all Modules
<span style="font-size:medium;">Click New in all Modules</span>


= Catalogue Module =
= Catalogue Module =
Line 18: Line 21:
Enter the Filed As Name by making an attachment to the Taxonomy Module.
Enter the Filed As Name by making an attachment to the Taxonomy Module.


:[[File:ClipCapIt-151123-172012.PNG]]
:[[File:ClipCapIt-151123-172012.PNG|File:ClipCapIt-151123-172012.PNG]]


 
<br/>Indicate the Filed As name by choosing Filed As = Yes.
Indicate the Filed As name by choosing Filed As = Yes.


== Collection Tab ==
== Collection Tab ==
Line 29: Line 31:
:[[File:ClipCapIt-151123-172049.PNG|File:ClipCapIt-151123-172049.PNG]]
:[[File:ClipCapIt-151123-172049.PNG|File:ClipCapIt-151123-172049.PNG]]


= Collection Events Module =
= Collection Events Module =


== Collection 1 Tab ==
== Collection 1 Tab ==
Line 35: Line 37:
Enter the Collector, Number, and Date:
Enter the Collector, Number, and Date:


:[[File:ClipCapIt-151123-172137.PNG]]
:[[File:ClipCapIt-151123-172137.PNG|File:ClipCapIt-151123-172137.PNG]]


Enter any other participants in the Team field.
Enter any other participants in the Team field.
Line 41: Line 43:
= Sites Module =
= Sites Module =


== Localiity Tab ==
== Locality Tab ==


:[[File:ClipCapIt-151123-172240.PNG|File:ClipCapIt-151123-172240.PNG]]
:[[File:ClipCapIt-151123-172240.PNG|File:ClipCapIt-151123-172240.PNG]]
Line 58: Line 60:


:[[File:ClipCapIt-151123-172257.PNG|File:ClipCapIt-151123-172257.PNG]]
:[[File:ClipCapIt-151123-172257.PNG|File:ClipCapIt-151123-172257.PNG]]
= Save and Attach all Modules =
:[[File:ClipCapIt-151123-174014.PNG|File:ClipCapIt-151123-174014.PNG]]

Latest revision as of 15:16, 1 June 2016

These instructions assume you know how to query and make attachments.

These are the minimum requirements for specimen data entry in EMu.

Start by opening the Catalogue, Collection Events and Sites modules.

Recommended Settings

Default Values: first be sure to have default values set for the Specimen Tab. For example, if you are databasing vascular plants, you can go to Edit->Default->Change and choose "Vascular databasing".

If your monitor is large enough to accommodate multiple windows, a recommended Module set up used by many users:

File:ClipCapIt-151123-165226.PNG

Click New in all Modules

Catalogue Module

Determination Tab

Enter the Filed As Name by making an attachment to the Taxonomy Module.

File:ClipCapIt-151123-172012.PNG


Indicate the Filed As name by choosing Filed As = Yes.

Collection Tab

Enter the barcode number

File:ClipCapIt-151123-172049.PNG

Collection Events Module

Collection 1 Tab

Enter the Collector, Number, and Date:

File:ClipCapIt-151123-172137.PNG

Enter any other participants in the Team field.

Sites Module

Locality Tab

File:ClipCapIt-151123-172240.PNG


Lat/Long Tab

Entering Latitude and Longitude depends on the format on the label.

For Degrees, Minutes, Seconds (23° 34' 11" N, 117° 23' 44" W), use the Latitude/Longtitude (DMS) fields. You do NOT need to add the symbols. Just enter "23 34 11 N".

For Decimal degrees (23.5697, -117.3956), use the Latitude and Longitude (Dec.) fields.

EMu will convert to the other format automatically.

File:ClipCapIt-151123-172257.PNG

Save and Attach all Modules

File:ClipCapIt-151123-174014.PNG