How to view multiple calendars in Outlook: Difference between revisions

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<br>[[File:Calendar view.jpg|800px]]
<br>[[File:Calendar view.jpg|800px]]


<br>For detailed steps on how to navigate to shared calendars, see the guide [[How_to_reserve_an_EMu_workstation#Reservations_using_MS_Office_Outlook|How to reserve an EMu workstation]].
<br>On Windows 11, using the desktop version of Outlook Classic, to find the shared calendars click on the "More Apps" icon and then "Folders". Navigate to Public Folders and open All Public Folders.<br> [[File:Screenshot more apps folders.png|400px]] [[File:Screenshot public folders.jpg]]


<br>Once you have found the calendar you want to view frequently, right click on the name and pick 'Add to Favorites'. This calendar will now show up in your navigation panel. <br>[[File:Screenshot calendar favorites.jpg|250px]]
<br>Once you have found the calendar you want to view frequently, right click on the name and pick 'Add to Favorites'. This calendar will now show up in your navigation panel. <br>


<br>From Outlook's calendar navigation panel, you can add calendars to your view by clicking the check boxes next to the calendar's name.<br>[[File:Screenshot calendar selection.jpg|175px]]  
<br>From Outlook's calendar navigation panel, you can add calendars to your view by clicking the check boxes next to the calendar's name.<br>[[File:Screenshot outlook favorites.png|200px]]  


<br>Outlook remembers your choices and you can leave your favorites selected and they will always open when you click the calendar icon in Outlook.
<br>Outlook remembers your choices and you can leave your favorites selected and they will always open when you click the calendar icon in Outlook.
<br>If using the browser version of Outlook, the shared calendars are displayed in an overlay.
<br>[[File:Screenshot web outlook calendar.jpg|650px]]

Revision as of 19:57, 22 October 2025

This Microsoft support page will walk you through the basic steps, but here's what it looks like on our system. Sadly, you can't view these shared calendars on the Outlook mobile app.

Side by side calendar view looks like this on the desktop application:


On Windows 11, using the desktop version of Outlook Classic, to find the shared calendars click on the "More Apps" icon and then "Folders". Navigate to Public Folders and open All Public Folders.


Once you have found the calendar you want to view frequently, right click on the name and pick 'Add to Favorites'. This calendar will now show up in your navigation panel.


From Outlook's calendar navigation panel, you can add calendars to your view by clicking the check boxes next to the calendar's name.


Outlook remembers your choices and you can leave your favorites selected and they will always open when you click the calendar icon in Outlook.

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