How to reserve a camera station

Overview

The Herbarium Digital Imaging Center currently contains 7 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.  

You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Kim Watson if you need assistance.

Please be courteous to others when reserving a camera:

• Do not sign up for a camera and then not use it.
• If your imaging schedule changes, please update or delete your reservation for the camera.
• If you finish early, update your reservation so others know the camera is available.
• Do not create an appointment "series" and reserve a camera every day for weeks in advance.  Make individual appointments and sign up a few days to a week in advance.

Reserve via Web Browser

Log in to NYBG email account

Use the following web address: https://webmail.nybg.org

1. Select "Public Folders" in the lower left corner of the Outlook Web App.
2. Reveal the subfolders within "Public Folders".
3. Reveal the subfolders within "Herbarium Calendars".  (*Contact Kim Watson if these are not visible)

Select a camera and date

1. Select the camera you wish to reserve
2. Double click on the preferred date to create an appointment

Make a reservation

1. Enter digitizer's First and Last name in the Subject field
2. Deselect "All day event"
3. Select "Start time" and "End time"
4. Select "Save and Close"

Reserve via MS Office Outlook

Open Microsoft Outlook

Your Outlook interface will look similar to the image below.  In the panel on the left, under "Mail Folders" and "All Mail Items", search for "Public Folders."  

If "Public Folders" is not visible, select the folder icon indicated by the arrow below.

Select a camera and date

1. Select the camera you wish to reserve.
2. Double click on the preferred date to create an appointment.

Make a reservation

1. Enter digitizer's First and Last name in the Subject field
2. Deselect "All day event"
3. Select "Start time" and "End time"
4. Select "Save and Close"