How to reserve a camera station: Difference between revisions
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= Overview = | = Overview = | ||
The Herbarium Digital Imaging Center currently contains | The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use. | ||
<span style="line-height: 18.9091px;">You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact | <span style="line-height: 18.9091px;">You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Leanna Feder if you need assistance.</span> | ||
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*Do not sign up for a camera and then not use it. | *Do not sign up for a camera and then not use it. | ||
*If your imaging schedule changes, | *If your imaging schedule changes, update or delete your reservation for the camera. | ||
*If you finish early, update your reservation so others know the camera is available. | *If you finish early, update your reservation so others know the camera is available. | ||
*Do not create an appointment "series" and reserve a camera every day for weeks in advance. Make individual appointments and sign up a few days to a week in advance. | *Do not create an appointment "series" and reserve a camera every day for weeks in advance. Make individual appointments and sign up a few days to a week in advance. | ||
[[File:Imaging lab 2023.jpg|frameless|upright=1.9|left|]][[File:Station explained.PNG]] | |||
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= Reserve via MS Office Outlook = | = Reserve via MS Office Outlook = | ||
== Open Microsoft Outlook == | == Open Microsoft Outlook == | ||
Your Outlook interface will look similar to the image below. | Your Outlook interface will look similar to the image below. | ||
1. Select the Calendar application in Outlook <br> | |||
2. Navigate to "Other Calendars" and click the three dots to open more options <br> | |||
3. Select "Add public folder" A new menu will appear <br> | |||
4. Expand "All Public Folders" <br> | |||
5. Select Herbarium Calendars <br> | |||
6. With "Herbarium Calendars" selected, go to the top of the menu and click "Add Public Folder" <br> | |||
<br> | |||
If you do not see "Herbarium Calendars" as an option, you can request to have the calendar added by submitting a Helpdesk ticket to IT. Contact lfeder@nybg.org with questions or issues. | |||
[[File:Add calendars 2026-03-18.png|1000px|left|]] | |||
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== Select a camera and date == | == Select a camera and date == | ||
<br> | |||
#Select the Calendar for the camera station you want to reserve (see station map above) | |||
#Right click on the date and time you want to reserve and select "New Event" | |||
<br> | |||
#Select the camera you | [[File:Create schedule 01.png|800px|]] | ||
# | <br> | ||
<br> | |||
== Schedule the event == | |||
<br> | |||
#Select the calendar for the camera station you want to reserve (you must select it again) | |||
#Add your name as the event title | |||
== | #Click and drag to select the timeslot you want to reserve. Please reserve at least a half day of imaging at a minimum. | ||
[[File:Create schedule 02.png|800px|]] | |||
# | <br> | ||
<br> | |||
#Select " | == Schedule a recurring event == | ||
# | <br> | ||
If you would like to schedule a recurring event, you can do so: | |||
#Click on the schedule line | |||
#Select "Recurring" | |||
#Enter an end date. | |||
<br> | |||
Please do not schedule more weeks in advance than you can reasonably plan for. Please remember to update any recurring events if you do not plan to image that day. | |||
<br> | |||
[[File:Create schedule 03.png|800px|]] | |||
Latest revision as of 16:53, 18 March 2026
Overview
The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.
You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Leanna Feder if you need assistance.
Please be courteous to others when reserving a camera:
- Do not sign up for a camera and then not use it.
- If your imaging schedule changes, update or delete your reservation for the camera.
- If you finish early, update your reservation so others know the camera is available.
- Do not create an appointment "series" and reserve a camera every day for weeks in advance. Make individual appointments and sign up a few days to a week in advance.
Reserve via MS Office Outlook
Open Microsoft Outlook
Your Outlook interface will look similar to the image below.
1. Select the Calendar application in Outlook
2. Navigate to "Other Calendars" and click the three dots to open more options
3. Select "Add public folder" A new menu will appear
4. Expand "All Public Folders"
5. Select Herbarium Calendars
6. With "Herbarium Calendars" selected, go to the top of the menu and click "Add Public Folder"
If you do not see "Herbarium Calendars" as an option, you can request to have the calendar added by submitting a Helpdesk ticket to IT. Contact lfeder@nybg.org with questions or issues.
Select a camera and date
- Select the Calendar for the camera station you want to reserve (see station map above)
- Right click on the date and time you want to reserve and select "New Event"
Schedule the event
- Select the calendar for the camera station you want to reserve (you must select it again)
- Add your name as the event title
- Click and drag to select the timeslot you want to reserve. Please reserve at least a half day of imaging at a minimum.
Schedule a recurring event
If you would like to schedule a recurring event, you can do so:
- Click on the schedule line
- Select "Recurring"
- Enter an end date.
Please do not schedule more weeks in advance than you can reasonably plan for. Please remember to update any recurring events if you do not plan to image that day.
