How to reserve a camera station: Difference between revisions

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= Reserve via MS Office Outlook =
= Reserve via MS Office Outlook =


== Open Microsoft Outlook ==
== Open Microsoft Outlook ==


Your Outlook interface will look similar to the image below. &nbsp;In the panel on the left, search for&nbsp;"Public Folders." &nbsp;
Your Outlook interface will look similar to the image below.  


If "Public Folders" is not visible, select the folder icon indicated by the arrow&nbsp;below.
1. Select the Calendar application in Outlook <br>
2. Navigate to "Other Calendars" and click the three dots to open more options <br>
3. Select "Add public folder" A new menu will appear <br>
4. Expand "All Public Folders" <br>
5. Select Herbarium Calendars <br>
6. With "Herbarium Calendars" selected, go to the top of the menu and click "Add Public Folder" <br>
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If you do not see "Herbarium Calendars" as an option, you can request to have the calendar added by submitting a Helpdesk ticket to IT. Contact lfeder@nybg.org with questions or issues.  






[[File:Outlook 01.PNG|center|]]
[[File:Add calendars 2026-03-18.png|1000px|left|]]


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== Select a camera and date ==
== Select a camera and date ==
<br>
#Select the Calendar for the camera station you want to reserve (see station map above)
#Right click on the date and time you want to reserve and select "New Event"
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#Reveal all subfolders within “Public Folders.”
[[File:Create schedule 01.png|800px|]]
#Reveal all subfolders within “All Public Folders.”
<br>
#Reveal all subfolders within “Herbarium Calendars.”
<br>
#Select the station you would like to reserve.
== Schedule the event ==
#Right click on the date you wish to reserve and select "New Appointment."
<br>
 
#Select the calendar for the camera station you want to reserve (you must select it again)
[[File:Outlook 02.PNG]]
#Add your name as the event title
 
#Click and drag to select the timeslot you want to reserve. Please reserve at least a half day of imaging at a minimum.
[[File:Outlook 03.PNG]]
[[File:Create schedule 02.png|800px|]]
 
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[[File:Outlook 04.PNG|center|]]
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== Schedule a recurring event ==
== Make a reservation ==
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If you would like to schedule a recurring event, you can do so:
#Enter digitizer's First and Last name in the Subject field
#Click on the schedule line
#Deselect "All day event"
#Select "Recurring"  
#Select "Start time" and "End time"
#Enter an end date.
#Select "Save and Close"
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Please do not schedule more weeks in advance than you can reasonably plan for. Please remember to update any recurring events if you do not plan to image that day.
 
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[[File:Create schedule 03.png|800px|]]
:[[File:ClipCapIt-160318-134237.PNG|File:ClipCapIt-160318-134237.PNG]]

Latest revision as of 16:53, 18 March 2026

Overview

The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.

You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Leanna Feder if you need assistance.


Please be courteous to others when reserving a camera:

  • Do not sign up for a camera and then not use it.
  • If your imaging schedule changes, update or delete your reservation for the camera.
  • If you finish early, update your reservation so others know the camera is available.
  • Do not create an appointment "series" and reserve a camera every day for weeks in advance.  Make individual appointments and sign up a few days to a week in advance.






Reserve via MS Office Outlook

Open Microsoft Outlook

Your Outlook interface will look similar to the image below.

1. Select the Calendar application in Outlook
2. Navigate to "Other Calendars" and click the three dots to open more options
3. Select "Add public folder" A new menu will appear
4. Expand "All Public Folders"
5. Select Herbarium Calendars
6. With "Herbarium Calendars" selected, go to the top of the menu and click "Add Public Folder"

If you do not see "Herbarium Calendars" as an option, you can request to have the calendar added by submitting a Helpdesk ticket to IT. Contact lfeder@nybg.org with questions or issues.



Select a camera and date


  1. Select the Calendar for the camera station you want to reserve (see station map above)
  2. Right click on the date and time you want to reserve and select "New Event"




Schedule the event


  1. Select the calendar for the camera station you want to reserve (you must select it again)
  2. Add your name as the event title
  3. Click and drag to select the timeslot you want to reserve. Please reserve at least a half day of imaging at a minimum.



Schedule a recurring event


If you would like to schedule a recurring event, you can do so:

  1. Click on the schedule line
  2. Select "Recurring"
  3. Enter an end date.


Please do not schedule more weeks in advance than you can reasonably plan for. Please remember to update any recurring events if you do not plan to image that day.

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