Latest revision as of 20:48, 2 July 2025

So you want to use the herbarium. We can help.

General Use of Herbarium

Mounting

Specimens to be mounted may be dropped off at the counter height cabinet on the 4th floor near the lunch table, or in the mounting room, at second table from the door.

Please separate staff collections (i.e., any collections that were processed here) from nonstaff collections (those made and processed by staff at other institutions, e.g., gifts for identification that you received).
Indicate on droptag: “staff” or “nonstaff”, and whether you want the specimens returned to you or filed into the herbarium.
If a collection has separate fruit or material for two sheets, make sure there are enough labels.

If you have specific requirements for your specimens, please consult Nicole before leaving them in the mounting room

Filing

Specimens to be filed may be dropped off at counter height cabinet on the 4^th floor near lunch table.

Some staff members prefer to curate their families themselves. The Herbarium maintains a list of families to be set aside for individual staff members to file. Please contact Nicole if you would like to file a particular family and she will add your name to this list.

Numbering and Sorting Specimens

Specimens to set aside for staff

Filing Instructions

Processing

Distributing duplicate specimens on exchange

Specialist List

CITES List

Exchange

Distributing duplicate specimens on exchange

Exchange Lists

Types

Vascular Types

Type Annotation Labels

How to get future NY types ready for publication

Visitors

Guidelines for orienting visitors

Visitor Information

How to Report Inhouse Determinations

Loans

How to request a loan
How we process eLoans

Shipping

Importing & Exporting non-CITES specimens
Importing & Exporting CITES specimens

Useful tools and guides

Common Abbreviations

Entering Symbols and Diacritics

Curator Handwriting Samples (and general cursive handwriting guide)

How to view multiple calendars in Outlook

Wikitext/wiki markup cheat sheet

The Hand Lens

Every specimen tells a story, and The Hand Lens is a platform for telling those stories. It allows everyone to take a closer look and explore our collections, and the stories they tell, like never before. We welcome story ideas. See the submission guidelines below.

Submission Guidelines for The Hand Lens

@@ Line 9: / Line 9: @@
 [[NY Family List|NY Family List and Layout by Floor]]
-Herbarium Label Templates
+:<br>
-[[Common Abbreviations|Common Abbreviations]]
 = Mounting =
@@ Line 23: / Line 19: @@
 *If a collection has separate fruit or material for two sheets, make sure there are enough labels.
+<br/>If you have specific requirements for your specimens, please consult Nicole before leaving them in the mounting room
+:<br>
-If you have specific requirements for your specimens, please consult Nicole before leaving them in the mounting room
 = Filing =
@@ Line 34: / Line 28: @@
 *Some staff members prefer to curate their families themselves. The Herbarium maintains a list of families to be set aside for individual staff members to file. Please contact Nicole if you would like to file a particular family and she will add your name to [[Specimens to set aside for staff|this list]].
 [[Numbering and Sorting Specimens|Numbering and Sorting Specimens]]
@@ Line 43: / Line 35: @@
 [[Filing Instructions|Filing Instructions]]
+:<br/>
 = Processing =
-[[Collection Control Form|Collection Control Form]]
-[[Collectors and persons responsible|Collectors and persons responsible]]
 [[Distributing duplicate specimens on exchange|Distributing duplicate specimens on exchange]]
@@ Line 57: / Line 45: @@
 CITES List
-How to Process&nbsp;a new collection
+:<br>
-[[How to Retrieve New Determinations|How to Retrieve New Determinations]]
-[[How to Report Inhouse Determinations|How to Report Inhouse Determinations]]
-[[Reporting Identifications]]
 = Exchange =
@@ Line 70: / Line 52: @@
 [[Exchange Lists|Exchange Lists]]
+:<br>
 = Types =
@@ Line 77: / Line 61: @@
 [[Type Annotation Labels|Type Annotation Labels]]
+[[How to get future NY types ready for publication]]
+:<br>
 = Visitors =
@@ Line 86: / Line 73: @@
 [[How to Report Inhouse Determinations|How to Report Inhouse Determinations]]
+:<br>
 = Loans =
-[[How to request a loan]]
+[[How to request a loan|How to request a loan]] <br>
+[[How we process eLoans]]
+:<br>
 = Shipping =
+[https://sweetgum.nybg.org/science/wp-content/uploads/2025/06/Importing_Exporting_non-CITES_specimens_June-2025.docx Importing & Exporting non-CITES specimens]<br/>
+[https://sweetgum.nybg.org/science/wp-content/uploads/2025/06/Importing_Exporting_CITES_specimens_June-2025.docx Importing & Exporting CITES specimens]<br/>
+:<br>
+= Useful tools and guides =
+[[Common Abbreviations|Common Abbreviations]]
+[[Entering Symbols and Diacritics]]
+[[Handwriting Samples|Curator Handwriting Samples (and general cursive handwriting guide)]]
+[[How to view multiple calendars in Outlook]]
+[https://en.wikipedia.org/wiki/Help:Cheatsheet Wikitext/wiki markup cheat sheet]
+:<br>
+= The Hand Lens =
+Every specimen tells a story, and [http://sweetgum.nybg.org/science/the-hand-lens/ The Hand Lens] is a platform for telling those stories. It allows everyone to take a closer look and explore our collections, and the stories they tell, like never before. We welcome story ideas. See the submission guidelines below.
+[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]
+:<br>
+[[File:Herbarium Open House layout.jpg|800px|Herbarium Open House layout.jpg]]

Herbarium Management Guides: Difference between revisions