Sites Module: Difference between revisions

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<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;">'''<span style="font-size:larger;">Locality Tab</span>'''</span></span>
== Overview ==


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">Enter all available geographic information from the specimen label into the appropriate field. Continent, Country, and Province/State/Territory lookup lists&nbsp;are up-to-date and have been locked, meaning that the values in&nbsp;these fields cannot be added to or edited. If a value from a label is not displaying in the&nbsp;drop-down list of one of the aforementioned fields, this&nbsp;indicates&nbsp;that the information on the label is outdated, incorrect, or that you are trying to place information into&nbsp;the incorrect field. The&nbsp;information that does not fit into one of these categories&nbsp;still needs to be captured, but should be alternatively placed in&nbsp;the&nbsp;Precise Location field. If there is no specific locality description to be placed in the Precise Location field, please leave&nbsp;the field blank and do NOT record “[no precise location]" or a variation of that phrase in brackets; standard practice is to keep the field blank.&nbsp;If elevation is provided on the label, enter that information in the Elevation (Above Sea Level) field(s) (if provided in a range, the lower elevation value should be placed in the “From:” field, and the higher elevation value in the “To:” field). Sometimes location information is provided in&nbsp;Township, Range, and Section (TRS) format; place that information in the&nbsp;Locality Details section (below Elevation), ensuring that letters "T", "R", and "S" are included as the prefix before&nbsp;appropriate value/direction (i.e. T10S, R23E, S12).</span></span></span>
The Sites module records the physical details about a site. A site is the location of a collection event. A site record contains location details such as jurisdiction, geographic and/or political locality, elevation, size and geo-spatial information used for mapping.
 
 
== Locality Tab ==
 
 
Enter all available geographic information from the specimen label into the appropriate fields. Continent, Country, and Province/State/Territory lookup lists are up-to-date and have been locked, meaning that the values in these fields cannot be added to or edited. If a value from a label is not displaying in the drop-down list of one of these fields, the information on the label is outdated, incorrect, or the information is being placed in the incorrect field. Please alternatively enter this data into the Precise Location field.  
 
 
Please enter all available location information in the Precise Location field verbatim from the label. Do not translate this information if not provided in English. Do not add notes to this field. If there is no specific locality description to be placed in the Precise Location field, please leave the field empty rather than recording “[no precise location]" or similar phrasing.
 
 
Elevation (when provided) should be entered in the Elevation (Above Sea Level) field(s); if provided in a range, the lower elevation value should be placed in the “From:” field, and the higher elevation value in the “To:” field.  
 
 
If location information is provided in Township, Range, and Section format (Public Land Survey System TRS), please enter this information in the “Locality Details (cont.)” section, ensuring that letters "T", "R", and "S" are included as the prefix before appropriate value/direction (i.e. T10S, R23E, S12). This information is important to capture and can be translated into Latitude Longitude coordinates using a coordinate conversion calculator. 




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''Example of a filled-out Locality tab''
See also [[Geography Exceptions to the Rule]]
== Mapping Tab ==
Location information may be provided in UTM (Universal Transverse Mercator) format, which consists of a zone number and hemisphere indicator (N or S), an easting coordinate (6 digits), and a northing coordinate (7 digits). UTM information should be recorded in the Mapping Tab, UTM field in this format: UTM: zone numeric value(N/S hemisphere), easting numeric value(E), northing numeric value(N), with spaces separating the values (i.e. “UTM: 12S 0520951E 4419038N”). Often, the hemisphere indicator is not provided; if not, please record the zone value as is without indicating hemisphere. Also, occasionally a letter alternate to hemisphere indicator (N/S) is provided at the end of the zone value, i.e. T; if this happens, please include that value with the zone (i.e. "UTM: 20T 0413898E 4980532N"). If datum is provided, include that information at the end of the text string after a comma (i.e. “UTM: 12S 508473E 4503556, NAD27”). Occasionally, the zone is not provided. When this happens, please record empty brackets ("[ ]") before the easting and northing values in the UTM field (i.e. “UTM: [ ] 0520951E 4419038N”). The easting and northing values should also be recorded in the Easting and Northing fields under the Mapping Co-ordinates section.
You may see UTM values recorded in alternate formats, such as “UTM - 508473 m.E by 4503556 m.N (Zone 12S, NAD 27”). In instances like this, you should omit the unit "m.," delete the space between value/direction for each coordinate value, and retain the datum information (NAD27) separated by a comma after the string (i.e. “UTM: 12S 508473E 4503556, NAD27”). Primary contact for questions or concerns: Liz Gjieli, egjieli@nybg.org.




<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">''Example of a completed Locality tab of a Sites record.''</span></span></span>
 
<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">[[File:Sites_Mapping_Tab.JPG|left|Example of how to record UTM coordinates in the Mapping tab.]]</span></span></span>
 






<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;">'''<span style="font-size:larger;">Mapping Tab</span>'''</span></span>


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">Location information may also be provided in UTM (Universal Transverse Mercator)&nbsp;format, which consists of a zone, an easting value, and a northing value. In the Mapping tab, this information should be placed in the UTM field in this format: UTM: zone easting northing, with spaces separating the values (i.e. “UTM: 12&nbsp;0520951E 4419038N”).&nbsp;The easting and northing values should also be recorded in the&nbsp;Easting and Northing fields under the Mapping Co-ordinates&nbsp;section. Occasionally, the zone is not provided. When this happens, please record empty brackets ("[ ]") before the easting and northing value string in the UTM field (i.e. “UTM: [ ]&nbsp;0520951E 4419038N”). You may see UTM values written in this format: “UTM - 508473 m.E by 4503556 m.N (Zone 12, NAD 27”). To enter the information into the UTM field in instances like this, you should omit the “m.” and delete the space between value/direction for each coordinate, and keep the datum information (NAD27) separated by a comma after the phrase (=“UTM: 12 508473E 4503556, NAD 27”). It is also beneficial to record the UTM string as provided on the label after the locality description in the Precise Location tab.&nbsp;Primary contact for questions or concerns: Liz Gjieli, egjieli@nybg.org.</span></span></span>






<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">[[File:Sites mapping tab.jpg|left|Example of how to record UTM coordinates in the Mapping tab.]]</span></span></span>




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<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">''Example of how to record UTM coordinates in the Mapping tab.''</span></span></span>






<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;">'''<span style="font-size:larger;">Lat/Long Tab</span>'''</span></span>


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">Coordinates are provided on label:</span></span></span>


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">If latitude and longitude coordinates are provided in decimal degrees (-22.00, -42.05) or degrees minutes seconds (22° 00' 29" S, 42° 03' 35" W), input the values in Latitude/Longitude Details field in the appropriate area. EMu automatically converts coordinate values between the two formats, so either format is acceptable. If coordinates are provided in Township, Range, and Section format (TRS), please enter in the “Locality Details (cont.)” section in the Locality Tab (as discussed previously); this information can be translated into decimal degrees using a coordinate conversion calculator at a later time. If UTM coordinates are provided, please note this in Precise Location as&nbsp;this can also be later translated using a UTM coordinate converter tool (as also stated in the Mapping Tab section above).&nbsp;</span></span></span>


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;">[[File:Sites latlong tab.jpg|left|Example of a completed sites record when coordinates are provided on a specimen label.]]</span></span>


''Recording UTM values in the Mapping tab.''


== Lat/Long Tab ==




==== Latitude Longitude Coordinates provided on label ====


If latitude and longitude coordinates are provided in decimal degrees (-22.00, -42.05) or degrees minutes seconds (22° 00' 29" S, 42° 03' 35" W), input the values in Latitude/Longitude Details field in the appropriate section, Latitude/Longitude (Dec.) or Latitude/Longitude (DMS), respectively. EMu automatically converts coordinate values between the two formats, so either format is acceptable.




<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;">[[File:Sites latlong tab.jpg|left|Example of a completed sites record when coordinates are provided on a specimen label.]]</span></span>




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<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">''Example of a completed sites record when coordinates are provided on a specimen label.''</span></span></span>


''How to record geo-coordinates provided on a specimen label in the Lat/Long table.''


=== Coordinates determined by georeferencing locality ===


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;">'''<span style="font-size:larger;">Georeferencing metadata fields:</span>'''</span></span>
For the following fields used for metadata capture, please do your best to use one of the terms provided in the drop-down list. If you are unsure what to record, or if you need information on best practices, please contact Liz Gjieli, egjieli@nybg.org.


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">For the following fields, please do your best to use one of the items listed in the drop-down list. If you are unsure what to record, or if you need georeferencing training, please contact Liz at egjieli@nybg.org.</span></span></span>


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Determination Source:'''&nbsp;''Source of the coordinates'', or tools used by the georeferencer to locate the collection site. This includes Google Maps, Google Earth, GeoLocate, MaNIS Georeferencing Calculator, paper maps, gazetteer, etc. (“A list (concatenated and separated) of maps, gazetteers, or other resources used to georeference the Location, described specifically enough to allow anyone in the future to use the same resources” – Georeferencing Quick Reference Guide).&nbsp;</span></span></span>
'''Determination Source:''' Source of the coordinates, or tools used by the georeferencer to locate the collection site. This includes Google Maps, Google Earth, GeoLocate, MaNIS Georeferencing Calculator, paper maps, gazetteers, etc.  


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Determination Method:&nbsp;'''''Protocols to determine coordinates''.List the georeferencing protocols followed; this is normally a reference guide (Georeferencing Quick Reference Guide, Biogeomancer Guide to Best Practices for Georeferencing) or an online coordinate conversion tool if coordinates were provided on the label in a format other than decimal degree or degrees minutes seconds. “Other collections” can also be used, which signifies that another collector had collected from the same (or very similar) locality and provided coordinates for that collection. “GPS” can also be noted here. ('''“'''A description or reference to the methods used to determine the spatial footprint, coordinates, and uncertainties. If following the protocol in this guide, use “Georeferencing Quick Reference Guide Version… 2012”)</span></span></span>
'''Determination Method:''' Protocols to determine coordinates. List the georeferencing protocols followed; this is normally a reference guide (Georeferencing Quick Reference Guide, Biogeomancer Guide to Best Practices for Georeferencing, etc.) or an online coordinate conversion tool if coordinates were provided on the label in a format other than decimal degrees or degrees minutes seconds.


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Determined By:'''&nbsp;georeferencer's name (Parties record)</span></span></span>
'''Determined By:''' georeferencer's name (Parties record)


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Determination Date:'''&nbsp;date (short-cut for today's date, CTRL +&nbsp;; )</span></span></span>
'''Determination Date:''' date (short-cut for today's date: CTRL ; )


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Radius (Numeric):'''&nbsp;Uncertainty radius, in meters only.</span></span></span>
'''Radius (Numeric):''' Uncertainty radius, in meters.


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Units:'''&nbsp;m</span></span></span>
'''Units:''' m


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Datum:'''&nbsp;WGS84 (datum used by Google Maps, Google Earth, GeoLocate, Bing Maps, OpenStreetMap, etc.)</span></span></span>
'''Datum:''' WGS84 (datum used by Google Maps, Google Earth, GeoLocate, Bing Maps, OpenStreetMap, etc.)


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">'''Notes:'''&nbsp;Please enter concise notes on the methods and steps taken to locate coordinates and radial for the locality. There is a georeferencing notes template document which provides a sample of georeferencing notes to be used per each locality type.&nbsp;</span></span></span>
'''Notes:''' Please enter concise notes on the methods and steps taken to locate coordinates and/or radial for the locality. There is a georeferencing notes template document which provides sample of georeferencing notes to be used per each locality type.  




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''Example of a completed georeferenced Sites record''




<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">''Example of a completed georeferenced Sites record.''</span></span></span>




If unable to georeference (unable to pinpoint the locality or specimen is cultivated), this must be documented. Please include the georeferencer’s name, date, determination method (if applicable), and in the Notes field include reasoning as to why the location cannot be determined.


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">If&nbsp;<u>unable to georeference</u>&nbsp;(unable to find the locality or a cultivated specimen): Include georeferencer’s name, date, determination method (if applicable), and in the notes field include a short description including why the location cannot be&nbsp;determined.</span></span></span>


<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">[[File:ScreenShot sites1.png|left|633x563px|ScreenShot sites1.png]]</span></span></span>
<span style="font-family:arial,helvetica,sans-serif;"><span style="color:#000000;"><span style="font-size:small;">[[File:ScreenShot sites1.png|left|633x563px|ScreenShot sites1.png]]</span></span></span>
For more information on georeferencing [[How to georeference collection localities]]
== Notes Tab ==
This tab is to be used sparingly. Please ensure that the information entered into this field is pertinent to the Collection Event/Catalogue record(s) associated with that specific Sites record. Please also note that this field is not for the capture of georeferencing remarks, which are to be entered in the Lat/Long tab, Notes field.
== GEOLocate Tab ==
Coming soon!

Latest revision as of 20:39, 26 September 2024

Overview

The Sites module records the physical details about a site. A site is the location of a collection event. A site record contains location details such as jurisdiction, geographic and/or political locality, elevation, size and geo-spatial information used for mapping.


Locality Tab

Enter all available geographic information from the specimen label into the appropriate fields. Continent, Country, and Province/State/Territory lookup lists are up-to-date and have been locked, meaning that the values in these fields cannot be added to or edited. If a value from a label is not displaying in the drop-down list of one of these fields, the information on the label is outdated, incorrect, or the information is being placed in the incorrect field. Please alternatively enter this data into the Precise Location field.


Please enter all available location information in the Precise Location field verbatim from the label. Do not translate this information if not provided in English. Do not add notes to this field. If there is no specific locality description to be placed in the Precise Location field, please leave the field empty rather than recording “[no precise location]" or similar phrasing.


Elevation (when provided) should be entered in the Elevation (Above Sea Level) field(s); if provided in a range, the lower elevation value should be placed in the “From:” field, and the higher elevation value in the “To:” field.


If location information is provided in Township, Range, and Section format (Public Land Survey System TRS), please enter this information in the “Locality Details (cont.)” section, ensuring that letters "T", "R", and "S" are included as the prefix before appropriate value/direction (i.e. T10S, R23E, S12). This information is important to capture and can be translated into Latitude Longitude coordinates using a coordinate conversion calculator.


Example of a completed Locality tab of a Sites record.
Example of a completed Locality tab of a Sites record.


















Example of a filled-out Locality tab

See also Geography Exceptions to the Rule

Mapping Tab

Location information may be provided in UTM (Universal Transverse Mercator) format, which consists of a zone number and hemisphere indicator (N or S), an easting coordinate (6 digits), and a northing coordinate (7 digits). UTM information should be recorded in the Mapping Tab, UTM field in this format: UTM: zone numeric value(N/S hemisphere), easting numeric value(E), northing numeric value(N), with spaces separating the values (i.e. “UTM: 12S 0520951E 4419038N”). Often, the hemisphere indicator is not provided; if not, please record the zone value as is without indicating hemisphere. Also, occasionally a letter alternate to hemisphere indicator (N/S) is provided at the end of the zone value, i.e. T; if this happens, please include that value with the zone (i.e. "UTM: 20T 0413898E 4980532N"). If datum is provided, include that information at the end of the text string after a comma (i.e. “UTM: 12S 508473E 4503556, NAD27”). Occasionally, the zone is not provided. When this happens, please record empty brackets ("[ ]") before the easting and northing values in the UTM field (i.e. “UTM: [ ] 0520951E 4419038N”). The easting and northing values should also be recorded in the Easting and Northing fields under the Mapping Co-ordinates section.

You may see UTM values recorded in alternate formats, such as “UTM - 508473 m.E by 4503556 m.N (Zone 12S, NAD 27”). In instances like this, you should omit the unit "m.," delete the space between value/direction for each coordinate value, and retain the datum information (NAD27) separated by a comma after the string (i.e. “UTM: 12S 508473E 4503556, NAD27”). Primary contact for questions or concerns: Liz Gjieli, egjieli@nybg.org.


Example of how to record UTM coordinates in the Mapping tab.
Example of how to record UTM coordinates in the Mapping tab.

























Recording UTM values in the Mapping tab.

Lat/Long Tab

Latitude Longitude Coordinates provided on label

If latitude and longitude coordinates are provided in decimal degrees (-22.00, -42.05) or degrees minutes seconds (22° 00' 29" S, 42° 03' 35" W), input the values in Latitude/Longitude Details field in the appropriate section, Latitude/Longitude (Dec.) or Latitude/Longitude (DMS), respectively. EMu automatically converts coordinate values between the two formats, so either format is acceptable.


Example of a completed sites record when coordinates are provided on a specimen label.
Example of a completed sites record when coordinates are provided on a specimen label.

















How to record geo-coordinates provided on a specimen label in the Lat/Long table.

Coordinates determined by georeferencing locality

For the following fields used for metadata capture, please do your best to use one of the terms provided in the drop-down list. If you are unsure what to record, or if you need information on best practices, please contact Liz Gjieli, egjieli@nybg.org.


Determination Source: Source of the coordinates, or tools used by the georeferencer to locate the collection site. This includes Google Maps, Google Earth, GeoLocate, MaNIS Georeferencing Calculator, paper maps, gazetteers, etc.

Determination Method: Protocols to determine coordinates. List the georeferencing protocols followed; this is normally a reference guide (Georeferencing Quick Reference Guide, Biogeomancer Guide to Best Practices for Georeferencing, etc.) or an online coordinate conversion tool if coordinates were provided on the label in a format other than decimal degrees or degrees minutes seconds.

Determined By: georeferencer's name (Parties record)

Determination Date: date (short-cut for today's date: CTRL ; )

Radius (Numeric): Uncertainty radius, in meters.

Units: m

Datum: WGS84 (datum used by Google Maps, Google Earth, GeoLocate, Bing Maps, OpenStreetMap, etc.)

Notes: Please enter concise notes on the methods and steps taken to locate coordinates and/or radial for the locality. There is a georeferencing notes template document which provides sample of georeferencing notes to be used per each locality type.


Example of a completed georeferenced Sites record.
Example of a completed georeferenced Sites record.





















Example of a completed georeferenced Sites record



If unable to georeference (unable to pinpoint the locality or specimen is cultivated), this must be documented. Please include the georeferencer’s name, date, determination method (if applicable), and in the Notes field include reasoning as to why the location cannot be determined.


ScreenShot sites1.png
ScreenShot sites1.png




















For more information on georeferencing How to georeference collection localities

Notes Tab

This tab is to be used sparingly. Please ensure that the information entered into this field is pertinent to the Collection Event/Catalogue record(s) associated with that specific Sites record. Please also note that this field is not for the capture of georeferencing remarks, which are to be entered in the Lat/Long tab, Notes field.


GEOLocate Tab

Coming soon!