How to reserve a camera station: Difference between revisions

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= Overview =
= Overview =


= Overview =
The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.


The Herbarium Digital Imaging Center currently contains 7 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.  
<span style="line-height: 18.9091px;">You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation.&nbsp;Contact Leanna Feder if you need assistance.</span>


You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation.&nbsp;Contact Kim Watson if you need&nbsp;the latter.




'''Please be courteous to others when reserving a camera:'''


:[[File:ClipCapIt-160317-161550.PNG|File:ClipCapIt-160317-161550.PNG]]
*Do not sign up for a camera and then not use it.
:<br/>
*If your imaging schedule changes, update or delete your reservation for the camera.
:<br/>
*If you finish early, update your reservation so others know the camera is available.
*Do not create an appointment "series" and&nbsp;reserve a camera every day for weeks in advance. &nbsp;Make individual appointments and sign up a few days to a week in advance.


= Reserve via Web Browser =


== Log in to NYBG email account ==
[[File:Imaging lab 2023.jpg|frameless|upright=1.9|left|]][[File:Station explained.PNG]]


<span style="font-size:larger;">Use the following web address: [https://webmail.nybg.org https://webmail.nybg.org]</span>


#<span style="font-size:larger;">Select "Public Folders" in the lower left corner of the Outlook Web App</span>
:<br/>
#<span style="font-size:larger;">Reveal the subfolders within "Public Folders"</span>
#<span style="font-size:larger;">Reveal the subfolders within "Herbarium Calendars" &nbsp;(*Contact Kim Watson if these are not visible)</span>
#<span style="font-size:larger;">Select the camera you wish to reserve</span>


= Reserve via MS Office Outlook =


== Open Microsoft Outlook ==


:[[File:ClipCapIt-160318-104243.PNG|File:ClipCapIt-160318-104243.PNG]]
Your Outlook interface will look similar to the image below. &nbsp;In the panel on the left, search for&nbsp;"Public Folders." &nbsp;
:<br/>


If "Public Folders" is not visible, select the folder icon indicated by the arrow&nbsp;below.




== Select a date ==


*<span style="font-size:larger;">Double click&nbsp;on the preferred date to create an appointment</span>
[[File:Outlook 01.PNG|center|]]


[[File:ClipCapIt-160318-115606.PNG|File:ClipCapIt-160318-115606.PNG]]
== Select a camera and date ==


#Reveal all subfolders within “Public Folders.”
#Reveal all subfolders within “All Public Folders.”
#Reveal all subfolders within “Herbarium Calendars.”
#Select the station you would like to reserve.
#Right click on the date you wish to reserve and select "New Appointment."


[[File:Outlook 02.PNG]]


== Make a reservation ==
[[File:Outlook 03.PNG]]
 
#<span style="font-size:larger;">Enter First and Last name in the Subject field</span>
#<span style="font-size:larger;">Deselect "All day event"</span>
#<span style="font-size:larger;">Select "Start time" and "End time"</span>
#<span style="font-size:larger;">Select "Save and Close"</span>


[[File:Outlook 04.PNG|center|]]


== Make a reservation ==


:[[File:ClipCapIt-160318-120316.PNG|File:ClipCapIt-160318-120316.PNG]]
#Enter digitizer's First and Last name in the Subject field
#Deselect "All day event"
#Select "Start time" and "End time"
#Select "Save and Close"






= Reserve via MS Office Outlook =
:[[File:ClipCapIt-160318-134237.PNG|File:ClipCapIt-160318-134237.PNG]]

Latest revision as of 19:17, 28 November 2023

Overview

The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.

You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Leanna Feder if you need assistance.


Please be courteous to others when reserving a camera:

  • Do not sign up for a camera and then not use it.
  • If your imaging schedule changes, update or delete your reservation for the camera.
  • If you finish early, update your reservation so others know the camera is available.
  • Do not create an appointment "series" and reserve a camera every day for weeks in advance.  Make individual appointments and sign up a few days to a week in advance.




Reserve via MS Office Outlook

Open Microsoft Outlook

Your Outlook interface will look similar to the image below.  In the panel on the left, search for "Public Folders."  

If "Public Folders" is not visible, select the folder icon indicated by the arrow below.


Select a camera and date

  1. Reveal all subfolders within “Public Folders.”
  2. Reveal all subfolders within “All Public Folders.”
  3. Reveal all subfolders within “Herbarium Calendars.”
  4. Select the station you would like to reserve.
  5. Right click on the date you wish to reserve and select "New Appointment."

Make a reservation

  1. Enter digitizer's First and Last name in the Subject field
  2. Deselect "All day event"
  3. Select "Start time" and "End time"
  4. Select "Save and Close"


File:ClipCapIt-160318-134237.PNG
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