How to make labels in EMu - Revision history

Aweiss at 01:18, 17 March 2016

2016-03-17T01:18:01Z

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	= How to Print Annotation Labels   =		= How to Print Annotation Labels   =

Aweiss at 00:47, 17 March 2016

2016-03-17T00:47:17Z

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	5. You can now close EMu and work with your labels in Word.		5. You can now close EMu and work with your labels in Word.



	'''NOTE: '''There is one remaining bug that we know of in the report:		'''NOTE: '''There is one remaining bug that we know of in the report:

	If you have a header for the top of the label that is more than one line long, it is not wrapping the text. So, the header is truncated. A temporary solution is to create two records for the header, splitting it in half. You can then attach both records in the “Projects” field on the label tab. They will both print on the label spaced correctly. We have just reported this bug to EMu, hopefully it will be fixed soon.		If you have a header for the top of the label that is more than one line long, it is not wrapping the text. So, the header is truncated. A temporary solution is to create two records for the header, splitting it in half. You can then attach both records in the “Projects” field on the label tab. They will both print on the label spaced correctly. We have just reported this bug to EMu, hopefully it will be fixed soon.



	=== <u>Printing the Labels</u> ===		=== <u>Printing the Labels</u> ===

	When you are ready to print the labels you will notice that there are only two labels per sheet. In order to save paper, print the first half of the labels. Take these, turn paper around and reinsert into printer paper tray so that you can print the second half of the labels on that same paper.		When you are ready to print the labels you will notice that there are only two labels per sheet. In order to save paper, print the first half of the labels. Take these, turn paper around and reinsert into printer paper tray so that you can print the second half of the labels on that same paper.



	== Barcoding specimens whose labels were made in EMu ==		== Barcoding specimens whose labels were made in EMu ==

Aweiss at 00:46, 17 March 2016

2016-03-17T00:46:12Z

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	*Click the “export” button.		*Click the “export” button.
	*In the ‘Format” field choose “MS Word (RTF)” (Do not choose MS Word Editable (RTF))		*In the ‘Format” field choose “MS Word (RTF)” [Do not choose MS Word Editable (RTF)]
	*In the “Destination” field choose “Disk file”		*In the “Destination” field choose “Disk file”
	*Click “OK”		*Click “OK”
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	If you have a header for the top of the label that is more than one line long, it is not wrapping the text. So, the header is truncated. A temporary solution is to create two records for the header, splitting it in half. You can then attach both records in the “Projects” field on the label tab. They will both print on the label spaced correctly. We have just reported this bug to EMu, hopefully it will be fixed soon.		If you have a header for the top of the label that is more than one line long, it is not wrapping the text. So, the header is truncated. A temporary solution is to create two records for the header, splitting it in half. You can then attach both records in the “Projects” field on the label tab. They will both print on the label spaced correctly. We have just reported this bug to EMu, hopefully it will be fixed soon.



	=== <u>Printing the Labels</u> ===		=== <u>Printing the Labels</u> ===

Aweiss at 00:44, 17 March 2016

2016-03-17T00:44:23Z

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	3. Attach the appropriate collector in the “Participants” field.		3. Attach the appropriate collector in the “Participants” field.

	4. In the “Collection Number” field you can search for a range of numbers or a non-sequential set of numbers.		4. In the “Collection Number” field you can search for a range of numbers or a non-sequential set of numbers. See [[How to Search for a Collector and Collection Number#Advanced Collection Number Search\|this tutorial]] for details.

	*<u>To search for a range:</u> You will use the < and > characters, all on one line. For example, to search for all coll. nos. between 9,000 and 10,000 you would type “>=9000 <=10000”, all on one line.		*<u>To search for a range:</u> You will use the < and > characters, all on one line. For example, to search for all coll. nos. between 9,000 and 10,000 you would type “>=9000 <=10000”, all on one line.
	*<u>To search for non-sequential numbers:</u> Type each collection number in a separate line in the Collection Number field.		*<u>To search for non-sequential numbers:</u> Type each collection number in a separate line in the Collection Number field.

	5. You will first want to sort these records by collection number. Click the “sort” button on the toolbar. (Or go to ~~“Tools”, “Sort…”~~) This will display a window with choices for different sorting schemes that you can run. Select “Coll. no”. It will ask you if you want a summary of the sort items, click “no”.		5. You will first want to sort these records by collection number. Click the “sort” button on the toolbar. (Or go to '''Tools>Sort''') This will display a window with choices for different sorting schemes that you can run. Select “Coll. no”. It will ask you if you want a summary of the sort items, click “no”.

	6. You can save your search results by putting them into a group, see [[How to Create Groups of Records\|How to Create Groups of Records]]		6. You can save your search results by putting them into a group, see [[How to Create Groups of Records\|How to Create Groups of Records]]
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	When you are ready to print the labels you will notice that there are only two labels per sheet. In order to save paper, print the first half of the labels. Take these, turn paper around and reinsert into printer paper tray so that you can print the second half of the labels on that same paper.		When you are ready to print the labels you will notice that there are only two labels per sheet. In order to save paper, print the first half of the labels. Take these, turn paper around and reinsert into printer paper tray so that you can print the second half of the labels on that same paper.



	== Barcoding specimens whose labels were made in EMu ==		== Barcoding specimens whose labels were made in EMu ==

Aweiss at 00:39, 17 March 2016

2016-03-17T00:39:24Z

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	'''1. Select base label default''': Start a new Catalogue record. Go to Edit, Default Values, Change. Select “Label default”. Click OK. It will automatically fill in the fields below as such. These defaults are now in effect for all new Catalogue records that you create.		'''1. Select base label default''': Start a new Catalogue record. Go to '''Edit>Default Values>Change'''. Select “Label default”. Click OK. It will automatically fill in the fields below as such. These defaults are now in effect for all new Catalogue records that you create.

	'''When you finish entering the label records you must remember to change the default settings back to your original defaults.'''		'''When you finish entering the label records you must remember to change the default settings back to your original defaults.'''

Aweiss at 00:37, 17 March 2016

2016-03-17T00:37:40Z

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	1. Organize mounted sheets by collection number.		1. Organize mounted sheets by collection number.

	2. Search for records you want to barcode. See [[~~this section\|~~How to make labels in EMu#Search Catalogue Module for label records]]. Or recall group if you have grouped the records.		2. Search for records you want to barcode. See [[How to make labels in EMu#Search Catalogue Module for label records\|this section]]. Or recall group if you have grouped the records.

	3. Sort records by collection number.		3. Sort records by collection number.

Aweiss at 00:37, 17 March 2016

2016-03-17T00:37:12Z

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	1. Organize mounted sheets by collection number.		1. Organize mounted sheets by collection number.

	2. Search for records you want to barcode. See ~~B. (I.) of these instructions~~. Or recall group if you have grouped the records.		2. Search for records you want to barcode. See [[this section\|How to make labels in EMu#Search Catalogue Module for label records]]. Or recall group if you have grouped the records.

	3. Sort records by collection number.		3. Sort records by collection number.

Aweiss at 00:30, 17 March 2016

2016-03-17T00:30:05Z

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	==~~= <u>~~Barcoding specimens whose labels were made in EMu~~</u> =~~==		== Barcoding specimens whose labels were made in EMu ==

	If specimen labels are made in EMu, the specimens, when eventually mounted, should be barcoded before they are filed into the herbarium. Use this protocol:		If specimen labels are made in EMu, the specimens, when eventually mounted, should be barcoded before they are filed into the herbarium. Use this protocol:
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	5. Save record, scroll to next record, and enter the barcode for that collection, and so on.		5. Save record, scroll to next record, and enter the barcode for that collection, and so on.

	6. '''IMPORTANT:''' When you have entered barcode numbers for all of these specimens, save them as a group (Name group, i.e. “Barcode Thomas Labels25”).		6. '''IMPORTANT:''' When you have entered barcode numbers for all of these specimens, save them as a group (Name group, i.e. “Barcode Thomas Labels25”).

	Notify Nicole at this stage so that she can do a mass change to update the records, changing the Record Type to “Specimen”, the Location to “general herbarium” and Specimen Status to “currently held”.		Notify Nicole at this stage so that she can do a mass change to update the records, changing the Record Type to “Specimen”, the Location to “general herbarium” and Specimen Status to “currently held”.
	~~<br/>~~

Aweiss at 00:29, 17 March 2016

2016-03-17T00:29:21Z

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	=== <u>Printing the Labels</u> ===		=== <u>Printing the Labels</u> ===

	#When you are ready to print the labels you will notice that there are only two labels per sheet. In order to save paper, print the first half of the labels. Take these, turn paper around and reinsert into printer paper tray so that you can print the second half of the labels on that same paper.		When you are ready to print the labels you will notice that there are only two labels per sheet. In order to save paper, print the first half of the labels. Take these, turn paper around and reinsert into printer paper tray so that you can print the second half of the labels on that same paper.
	~~<ol style="list-style-type:upper-alpha;">~~
	<li>'''Barcoding specimens whose labels were made in EMu'''. If specimen labels are made in EMu, the specimens, when eventually mounted, should be barcoded before they are filed into the herbarium. Use this protocol:</li>
	~~</ol>~~

	~~ ~~

	~~1.Organize mounted sheets by collection number.~~

	~~2.Search for records you want to barcode. See B. (I.) of these instructions. Or recall group if you have grouped the records.~~		=== <u>Barcoding specimens whose labels were made in EMu</u> ===

	~~3.Sort records by collection number~~.		If specimen labels are made in EMu, the specimens, when eventually mounted, should be barcoded before they are filed into the herbarium. Use this protocol:

	4.~~Display results in “Show Details” mode~~.		1. Organize mounted sheets by collection number.

	~~-Go~~ to ~~Collection tab, enter~~ barcode.		2. Search for records you want to barcode. See B. (I.) of these instructions. Or recall group if you have grouped the records.

	5.~~Save record, scroll to next record, repeat Step 2, etc~~.		3. Sort records by collection number.

	6.~~'''IMPORTANT:''' When you have entered barcode numbers for all of these specimens, save them as a group. (Name group, i.e~~. ~~“Barcode Thomas Labels25”) Notify Nicole at this stage so that she can do a mass change~~ to ~~update the records~~, ~~changing the Record Type to “Specimen”, the Location to “general herbarium” and Specimen Status to “currently held”~~.		4. Display results in “Show Details” mode. Go to Collection tab, enter barcode.

	~~ ~~		5. Save record, scroll to next record, and enter the barcode for that collection, and so on.

			6. '''IMPORTANT:''' When you have entered barcode numbers for all of these specimens, save them as a group (Name group, i.e. “Barcode Thomas Labels25”).

	~~'''NT Nov 2014'''~~		Notify Nicole at this stage so that she can do a mass change to update the records, changing the Record Type to “Specimen”, the Location to “general herbarium” and Specimen Status to “currently held”.
			<br/>

Aweiss at 00:20, 17 March 2016

2016-03-17T00:20:33Z

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	'''When you finish entering the label records you must remember to change the default settings back to your original defaults.'''		'''When you finish entering the label records you must remember to change the default settings back to your original defaults.'''

	*Determination tab		*Determination tab:

	::Record Type: Specimen Pending		::Record Type: Specimen Pending