How to Create Default Values - Revision history

Mtulig at 13:36, 16 June 2016

2016-06-16T13:36:42Z

← Older revision		Revision as of 13:36, 16 June 2016
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	:[[File:ClipCapIt-160616-093033.PNG\|File:ClipCapIt-160616-093033.PNG]]		:[[File:ClipCapIt-160616-093033.PNG\|File:ClipCapIt-160616-093033.PNG]]

	*Select the Secutity Tab (1)		*Select the Secutity Tab (1)
	*Choose the User you want to add from the Names list (2)		*Choose the User you want to add from the Names list (2)
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			The user will now have access to the default values. Only the creator of the default values will be able to edit them.

	~~== ==~~

	== How to Create New Default Values for Data Entry ==		== How to Create New Default Values for Data Entry ==

Mtulig at 13:35, 16 June 2016

2016-06-16T13:35:31Z

@@ Line 1: / Line 1: @@
-== '''What are default values?''' ==
+== What are default values? ==
 A default value is a value that automatically displays in a field when a new record or new query is created.&nbsp; The default value is the value that is most commonly used in a field, saving time and effort in data entry.&nbsp; If required, it can be overwritten at any time during data-entry.
@@ Line 5: / Line 5: @@
 More than one default can be created and defaults can be easily turned on and off.&nbsp;&nbsp; At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.&nbsp; Otherwise, the last default used will automatically be used.
-== '''How to Load Existing Default Values for Data Entry''' ==
+== How to Load Existing Default Values for Data Entry ==
 <ul style="line-height: 20.8px;">
 <li>Open the module in which the default values will apply.</li>
@@ Line 18: / Line 18: @@
 :*These will remain your default values everytime you log in. &nbsp;To remove the default values, follow these steps again and choose a different set of defaults or choose "No Defaults" to remove.
-== '''How to Create New Default Values for Data Entry''' ==
+== How to Share Exisiting Default Values ==
 To define the default values for a module:

Mtulig at 13:20, 16 June 2016

2016-06-16T13:20:21Z

← Older revision		Revision as of 13:20, 16 June 2016
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	More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.		More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.

	== '''How to Create Default Values for Data Entry''' ==		== '''How to Load Existing Default Values for Data Entry''' ==
			<ul style="line-height: 20.8px;">
			<li>Open the module in which the default values will apply.</li>
			<li>To define the values to display in Insert (data entry) mode, click New (Ctrl + N) to change to Insert mode. To define the values to display in Query mode, remain in Query mode.</li>
			<li>Select Edit->Default Values->Change</li>
			<li>The Defaults Properties box opens.  Chose the existing default value for your purpose and click OK.</li>
			</ul>



			:[[File:ClipCapIt-160616-091714.PNG\|File:ClipCapIt-160616-091714.PNG]]
			:*These will remain your default values everytime you log in.  To remove the default values, follow these steps again and choose a different set of defaults or choose "No Defaults" to remove.

			== '''How to Create New Default Values for Data Entry''' ==

	To define the default values for a module:		To define the default values for a module:
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	<span style="line-height: 20.8px;">Choose "No Defaults"</span>		<span style="line-height: 20.8px;">Choose "No Defaults"</span>
	:[[File:ClipCapIt-150930-140304.PNG]]
			:[[File:ClipCapIt-150930-140304.PNG\|File:ClipCapIt-150930-140304.PNG]]

	Click OK		Click OK

	~~<span style="line-height: 20.8px;"></span>~~

Mtulig at 20:29, 21 March 2016

2016-03-21T20:29:55Z

← Older revision		Revision as of 20:29, 21 March 2016
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	If you regularly run the same search, you can also create default values in Query mode.		If you regularly run the same search, you can also create default values in Query mode.

	For example, you need to search the countries of the Greater Antilles, but don't want to re-enter the countries every time.		For example, you need to search for the countries of the Greater Antilles, but don't want to re-enter the countries every time.

	:[[File:ClipCapIt-160321-160610.PNG\|File:ClipCapIt-160321-160610.PNG]]		:[[File:ClipCapIt-160321-160610.PNG\|File:ClipCapIt-160321-160610.PNG]]

Mtulig at 20:27, 21 March 2016

2016-03-21T20:27:30Z

← Older revision		Revision as of 20:27, 21 March 2016
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	More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.		More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.

	== '''How to ~~define default values~~''' ==		== '''How to Create Default Values for Data Entry''' ==

	To define the default values for a module:		To define the default values for a module:

	~~1.  ~~Open the module in which the default values will apply.		*Open the module in which the default values will apply.
			*To define the values to display in Insert mode, click New (Ctrl + N) to change to Insert mode. To define the values to display in Query mode, remain in Query mode.
			*Type the default values into the fields in which they will display.
			*Select Edit->Default Values->Set As Defaults
			*The Defaults Properties box displays.

	2. ~~ To define the values to display in Insert mode, click New (Ctrl + N) to change to Insert mode~~. ~~To define the values to display in Query mode, remain in Query mode.</span>~~		:<br/>
			:[[File:ClipCapIt-160321-155927.PNG\|File:ClipCapIt-160321-155927.PNG]]

	~~3.  Type the default values into the fields in which they will display.~~

	~~4.  Select Edit->Default Values->Set As Defaults~~

	~~5.  The Defaults Properties box displays.~~

	~~:[[File:ClipCapIt-150930-135358.PNG\|File:ClipCapIt-150930-135358.PNG]]~~

			*Type a name for the defaults in the top text field, e.g. Catalogue Defaults.
			*Use the Security Tab only if you want others to be able to use the same default values
			*Click OK
			*Select Edit->Default Values->Change
			*The Defaults box displays

			:<br/>
			:<br/>
			:[[File:ClipCapIt-160321-160055.PNG\|File:ClipCapIt-160321-160055.PNG]]

	~~6.  Type a~~ name for the ~~defaults in the top text field, e.g. Catalogue Defaults.~~		<br/>Make sure the name for the default values you wish to use is selected and Click OK

	7.  ~~Use~~ the ~~Security Tab only if you want others~~ to ~~be able~~ to ~~use~~ the same default values		The defaults that you have defined will now display when you are in the same mode in which the defaults were created, until you choose different default values.

			To switch another set of default values that have already been created or to the base defaults, go back to Edit->Default Values->Change.

			== How to Create Default Values in Query Mode ==

			If you regularly run the same search, you can also create default values in Query mode.

			For example, you need to search the countries of the Greater Antilles, but don't want to re-enter the countries every time.

			:[[File:ClipCapIt-160321-160610.PNG\|File:ClipCapIt-160321-160610.PNG]]

			Go to Edit->Default Values->Change. Choose New to create a new default query.

	8. ~~ Click OK~~		:[[File:ClipCapIt-160321-161433.PNG\|File:ClipCapIt-160321-161433.PNG]]

	9. ~~ Select Edit>Default Values>Change~~		Add a name to the default values, e.g. Greater Antilles.

	10. ~~ The Defaults box displays~~		Find the field(s) you which to add to the query and click Add. (For help, see How to Choose Fields for List View and Reports.)

	:[[File:ClipCapIt-~~150930~~-~~135433~~.PNG\|File:ClipCapIt-~~150930~~-~~135433~~.PNG]]		:[[File:ClipCapIt-160321-161848.PNG\|File:ClipCapIt-160321-161848.PNG]]

	~~11.  Make sure~~ the ~~name for~~ the ~~default~~ values you ~~wish~~ to ~~use is selected and Click OK~~		Highlight the field and click Set to enter the values you want to store in that field for the search.

			:[[File:ClipCapIt-160321-162051.PNG\|File:ClipCapIt-160321-162051.PNG]]


	~~The defaults that you have defined will now display when you are in the same mode in which the defaults were created, until you choose different default values.  ~~

	~~To switch another set of default~~ values ~~that~~ have ~~already been created (or~~ to the ~~base defaults) repeat steps 9~~-~~11.~~		:[[File:ClipCapIt-160321-162153.PNG\|File:ClipCapIt-160321-162153.PNG]]

			You can store values for text fields, look up lists and attachments.

			:[[File:ClipCapIt-160321-162411.PNG\|File:ClipCapIt-160321-162411.PNG]]

			Once you have added all your values, click OK.

			Continue to add values for each field in your default query.

			When finished, click OK.

			== How to Remove Default Values in Query Mode ==

			Don't forgot to remove the default values when you want to run a different search. Go to Edit->Default Values->Change

			:[[File:ClipCapIt-160321-162655.PNG\|File:ClipCapIt-160321-162655.PNG]]

			Choose No Defaults or Base Defaults. Click OK.

	== <span style="line-height: 20.8px;">How to Remove Default Values</span> ==		== <span style="line-height: 20.8px;">How to Remove Default Values</span> ==

Mtulig at 18:02, 30 September 2015

2015-09-30T18:02:36Z

← Older revision		Revision as of 18:02, 30 September 2015
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	To switch another set of default values that have already been created (or to the base defaults) repeat steps 9-11.		To switch another set of default values that have already been created (or to the base defaults) repeat steps 9-11.



			== <span style="line-height: 20.8px;">How to Remove Default Values</span> ==

			<span style="line-height: 20.8px;">To return to no default values, go to Insert mode (or Query mode if you have defined Query defaults) and go to Edit->Default Values->Change</span>

			<span style="line-height: 20.8px;">Choose "No Defaults"</span>
			:[[File:ClipCapIt-150930-140304.PNG]]

			Click OK

			<span style="line-height: 20.8px;"></span>

Mtulig at 18:00, 30 September 2015

2015-09-30T18:00:03Z

← Older revision		Revision as of 18:00, 30 September 2015
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	11.  Make sure the name for the default values you wish to use is selected and Click OK		11.  Make sure the name for the default values you wish to use is selected and Click OK

	The defaults that you have defined will now display when you are in the same mode in which the defaults were created.

			The defaults that you have defined will now display when you are in the same mode in which the defaults were created, until you choose different default values.

	To switch another set of default values that have already been created (or to the base defaults) repeat steps 9-11.		To switch another set of default values that have already been created (or to the base defaults) repeat steps 9-11.

Mtulig at 17:58, 30 September 2015

2015-09-30T17:58:55Z

← Older revision		Revision as of 17:58, 30 September 2015
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	To define the default values for a module:		To define the default values for a module:

	#Open the module in which the default values will apply.		1.  Open the module in which the default values will apply.
	~~#To define the values to display in Insert mode, click New (Ctrl + N) to change to Insert mode. To define the values to display in Query mode, remain in Query mode.</span>~~
	~~#Type the default values into the fields in which they will display.~~
	~~#Select Edit->Default Values->Set As Defaults~~
	~~#The Defaults Properties box displays~~.

	~~:[[File:ClipCapIt-150930-135358~~.~~PNG]]~~		2.  To define the values to display in Insert mode, click New (Ctrl + N) to change to Insert mode. To define the values to display in Query mode, remain in Query mode.</span>

			3.  Type the default values into the fields in which they will display.

	#Type a name for the defaults in the top text field, e.g. Catalogue Defaults.		4.  Select Edit->Default Values->Set As Defaults
	#Use the Security Tab only if you want others to be able to use the same default values
	#Click OK		5.  The Defaults Properties box displays.
	#Select Edit>Default Values>Change
	#The Defaults box displays		:[[File:ClipCapIt-150930-135358.PNG\|File:ClipCapIt-150930-135358.PNG]]



			6.  Type a name for the defaults in the top text field, e.g. Catalogue Defaults.

			7.  Use the Security Tab only if you want others to be able to use the same default values

			8.  Click OK

			9.  Select Edit>Default Values>Change

			10.  The Defaults box displays

	:[[File:ClipCapIt-150930-135433.PNG\|File:ClipCapIt-150930-135433.PNG]]		:[[File:ClipCapIt-150930-135433.PNG\|File:ClipCapIt-150930-135433.PNG]]

	#Make sure the name for the default values you wish to use is selected and Click OK		11.  Make sure the name for the default values you wish to use is selected and Click OK

	The defaults that you have defined will now display when you are in the same mode in which the defaults were created.		The defaults that you have defined will now display when you are in the same mode in which the defaults were created.

	To switch another set of default values that have already been created (or to the base defaults) repeat steps 9-11.		To switch another set of default values that have already been created (or to the base defaults) repeat steps 9-11.

Mtulig at 17:57, 30 September 2015

2015-09-30T17:57:50Z

← Older revision		Revision as of 17:57, 30 September 2015
Line 5:		Line 5:
	More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.		More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.

	== '''How to define default values~~<br/>~~''' ==		== '''How to define default values''' ==

	To define the default values for a module:		To define the default values for a module:

	#Open the module in which the default values will apply.		#Open the module in which the default values will apply.
	#~~<span style="line-height: 20.8px;">~~To define the values to display in Insert mode, click New ~~ ~~ (Ctrl + N) to change to Insert mode.~~</span><br/><span style="line-height: 20.8px;">~~To define the values to display in Query mode, remain in Query mode.</span>		#To define the values to display in Insert mode, click New (Ctrl + N) to change to Insert mode. To define the values to display in Query mode, remain in Query mode.</span>
	#Type the default values into the fields in which they will display.		#Type the default values into the fields in which they will display.
	#Select Edit>Default Values>Set As Defaults		#Select Edit->Default Values->Set As Defaults
	#The Defaults Properties box displays.		#The Defaults Properties box displays.

	~~http~~:~~//sweetgum.nybg.org/wiki/images/6/6e/~~ClipCapIt-150930-135358.PNG		:[[File:ClipCapIt-150930-135358.PNG]]

	#~~<span style="line-height: 20.8px;">~~Type a name for the defaults in the top text field, e.g. Catalogue Defaults.~~</span>~~
			#Type a name for the defaults in the top text field, e.g. Catalogue Defaults.
	#Use the Security Tab only if you want others to be able to use the same default values		#Use the Security Tab only if you want others to be able to use the same default values
	#Click OK		#Click OK

Mtulig at 17:56, 30 September 2015

2015-09-30T17:56:40Z

← Older revision		Revision as of 17:56, 30 September 2015
Line 5:		Line 5:
	More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.		More than one default can be created and defaults can be easily turned on and off.   At the beginning of each session of data-entry in EMu select the default you wish to use (''Edit>Default Values> Change)''.  Otherwise, the last default used will automatically be used.

	== '''How to define default values''' ==		== '''How to define default values<br/>''' ==

	To define the default values for a module:		To define the default values for a module:
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	#The Defaults Properties box displays.		#The Defaults Properties box displays.

	:~~[[File:ClipCapIt-150930-135358~~.~~PNG\|File:~~ClipCapIt-150930-135358.PNG]]		http://sweetgum.nybg.org/wiki/images/6/6e/ClipCapIt-150930-135358.PNG

			#<span style="line-height: 20.8px;">Type a name for the defaults in the top text field, e.g. Catalogue Defaults.</span>

	#Type a name for the defaults in the top text field, e.g. Catalogue Defaults.
	#Use the Security Tab only if you want others to be able to use the same default values		#Use the Security Tab only if you want others to be able to use the same default values
	#Click OK		#Click OK