Filing Instructions - Revision history

Aweiss: /* FILING PROCEDURE */

2025-01-23T21:27:38Z

FILING PROCEDURE

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	'''NOTE''': If you cannot find the genus cover into which a specimen should be filed BE SUSPICIOUS! Unless it is newly described or from an unusual place, specimens of the genus are probably filed elsewhere.		'''NOTE''': If you cannot find the genus cover into which a specimen should be filed BE SUSPICIOUS! Unless it is newly described or from an unusual place, specimens of the genus are probably filed elsewhere.

	First check to be sure that the family is correct (filed-as name in EMu or Virtual Herbarium). If the family is correct, check again for a reference sheet indicating that the genus is synonymous with another. Also check in adjacent cubby holes to see if the genus cover was misfiled. Lastly, consult ~~WFOThePlantList~~, IPNI or TROPICOS for synonymy and also possible misspelling. If there is no synonym, make a new genus cover. If there is a synonym, request a cross reference sheet (1/2 sheet).		First check to be sure that the family is correct (filed-as name in EMu or Virtual Herbarium). If the family is correct, check again for a reference sheet indicating that the genus is synonymous with another. Also check in adjacent cubby holes to see if the genus cover was misfiled. Lastly, consult WFO, IPNI, GBIF, or TROPICOS for synonymy and also possible misspelling. If there is no synonym, make a new genus cover. If there is a synonym, request a cross reference sheet (1/2 sheet).

Aweiss: /* SORTING PROCEDURE */

2025-01-23T21:25:08Z

SORTING PROCEDURE

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	4.  Within each geographic region sort the specimens alphabetically by species name. Paratypes, type photographs and mounted species descriptions are filed in the general herbarium under the currently accepted name, not the basionym. If such a specimen is marked with the basionym only and there is no cross reference sheet in the herbarium consult ~~WFOThePlantlist~~, TROPICOS, EMu or ask Nicole.		4.  Within each geographic region sort the specimens alphabetically by species name. Paratypes, type photographs and mounted species descriptions are filed in the general herbarium under the currently accepted name, not the basionym. If such a specimen is marked with the basionym only and there is no cross reference sheet in the herbarium consult WFO, TROPICOS, EMu or ask Nicole.

Aweiss: /* SORTING PROCEDURE */

2025-01-23T21:24:13Z

SORTING PROCEDURE

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	209  Caryocaraceae		209  Caryocaraceae

	~~                    224  Flacourtiaceae~~

	245  Lecythidaceae		245  Lecythidaceae

Ntarnowsky: /* FILING PROCEDURE */

2025-01-23T16:04:27Z

FILING PROCEDURE

← Older revision		Revision as of 16:04, 23 January 2025
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	'''NOTE''': If you cannot find the genus cover into which a specimen should be filed BE SUSPICIOUS! Unless it is newly described or from an unusual place, specimens of the genus are probably filed elsewhere.		'''NOTE''': If you cannot find the genus cover into which a specimen should be filed BE SUSPICIOUS! Unless it is newly described or from an unusual place, specimens of the genus are probably filed elsewhere.

	First check to be sure that the family is correct. If the family is correct, check again for a reference sheet indicating that the genus is synonymous with another. Also check in adjacent cubby holes to see if the genus cover was misfiled. Lastly, consult ~~Index Kewensis~~, IPNI or TROPICOS for synonymy and also possible misspelling. If there is no synonym, make a new genus cover. If there is a synonym, request a cross reference sheet (1/2 sheet).		First check to be sure that the family is correct (filed-as name in EMu or Virtual Herbarium). If the family is correct, check again for a reference sheet indicating that the genus is synonymous with another. Also check in adjacent cubby holes to see if the genus cover was misfiled. Lastly, consult WFOThePlantList, IPNI or TROPICOS for synonymy and also possible misspelling. If there is no synonym, make a new genus cover. If there is a synonym, request a cross reference sheet (1/2 sheet).



	'''IMPORTANT''': For barcoded specimens, if you follow a cross reference and file a specimen under a name different than the label, PLEASE change the filed as name in EMu to match where it is actually filed.		'''IMPORTANT''': For barcoded specimens, if you follow a cross reference and file a specimen under a name different than the label, PLEASE change the filed as name in EMu to match where it is actually filed, or make a list of these changes to give to Nicole.


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	7. When you are finished filing, give your genus cover request list and ~~filing report~~ to Nicole.		7. When you are finished filing, give your genus cover request list and list of EMu changes to Nicole.

Ntarnowsky: /* FILING PROCEDURE */

2025-01-23T15:59:24Z

FILING PROCEDURE

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	3.  If there are several folders of one species check to see if the species has been split into infraspecific taxa or by further geography. Put new specimens in the thinnest appropriate folder. Do not fill folders beyond a thickness of 1 1/2 inches. Overstuffed folders do not properly cover the specimens and may damage the specimens. Literature and photographs are filed on top in the first folder for that name, otherwise there is no arrangement to the specimens within a folder.		3.  If there are several folders of one species check to see if the species has been split into infraspecific taxa or by further geography (i.e. by state within US, or by country within SA). Put new specimens in the thinnest appropriate folder. Do not fill folders beyond a thickness of 1 1/2 inches. Overstuffed folders do not properly cover the specimens and may damage the specimens. Literature and photographs are filed on top in the first folder for that name, otherwise there is no arrangement to the specimens within a folder.

Ntarnowsky: /* FILING PROCEDURE */

2025-01-23T15:58:23Z

FILING PROCEDURE

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	1.  Assemble all materials needed: herbarium cart, specimens, old genus covers, new species covers, paper, pencil, black marker.		1.  Assemble all materials needed: herbarium cart, specimens, old genus covers, new species covers, paper, pencil, permanent ink pen, black marker.

Ntarnowsky: /* FILING PROCEDURE */

2025-01-23T15:57:54Z

FILING PROCEDURE

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	1.  Assemble all materials needed: herbarium cart, specimens, old genus covers, new species covers, paper, pencil, black marker~~. Willis' Dictionary of plant names and a geographical dictionary are also helpful~~.		1.  Assemble all materials needed: herbarium cart, specimens, old genus covers, new species covers, paper, pencil, black marker.

Ntarnowsky: /* SORTING PROCEDURE */

2025-01-23T15:57:06Z

SORTING PROCEDURE

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	5. Hybrids that have published ~~names~~ are put in a separate folder with that name (e.g., Ipomoea x grandifolia (Dammer) O'Donnell) and are filed in the sequence as if there was no ‘X’. If a genus has many hybrids without published epithets (e.g. Salix eriocephala Michx. x S. candida Fluegge ), they should be put in a folder marked “hybrids” at the end of the genus before the indets. If there are only a few specimens they may be filed under the first name to appear on the label.		5. Hybrids that have published epithets are put in a separate folder with that name (e.g., Ipomoea x grandifolia (Dammer) O'Donnell) and are filed in the sequence as if there was no ‘X’. If a genus has many hybrids without published epithets (e.g. Salix eriocephala Michx. x S. candida Fluegge ), they should be put in a folder marked “hybrids” at the end of the genus before the indets. If there are only a few specimens they may be filed under the first name to appear on the label.

Ntarnowsky: /* SORTING PROCEDURE */

2025-01-23T15:56:21Z

SORTING PROCEDURE

← Older revision		Revision as of 15:56, 23 January 2025
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	4.  Within each geographic region sort the specimens alphabetically by species name. Paratypes, type photographs and mounted species descriptions are filed in the general herbarium under the currently accepted name, not the basionym. If such a specimen is marked with the basionym only and there is no cross reference sheet in the herbarium consult ~~WFO The Plantlist~~, TROPICOS, EMu or ask Nicole.		4.  Within each geographic region sort the specimens alphabetically by species name. Paratypes, type photographs and mounted species descriptions are filed in the general herbarium under the currently accepted name, not the basionym. If such a specimen is marked with the basionym only and there is no cross reference sheet in the herbarium consult WFOThePlantlist, TROPICOS, EMu or ask Nicole.

Ntarnowsky: /* SORTING PROCEDURE */

2025-01-23T15:55:57Z

SORTING PROCEDURE

← Older revision		Revision as of 15:55, 23 January 2025
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	3.  Sort each genus by geographical region. Consult the [[colored herbarium map]], ~~a geographical dictionary~~ and~~  Index Herbariorum Part II (Collectors)~~ as needed. Small islands are filed with the closest geographical area. Specimens are filed in the herbarium in the following sequence:		3.  Sort each genus by geographical region. Consult the [[colored herbarium map]], Google Maps, and EMu as needed. Small islands are filed with the closest geographical area. Specimens are filed in the herbarium in the following sequence:

	US  United States and Canada (includes Greenland)		US  United States and Canada (includes Greenland)
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	4.  Within each geographic region sort the specimens alphabetically by species name. Paratypes, type photographs and mounted species descriptions are filed in the general herbarium under the currently accepted name, not the basionym. If such a specimen is marked with the basionym only and there is no cross reference sheet in the herbarium consult ~~Index Kewensis~~, ~~IPNI~~, ~~TROPICOS~~ or ask Nicole.		4.  Within each geographic region sort the specimens alphabetically by species name. Paratypes, type photographs and mounted species descriptions are filed in the general herbarium under the currently accepted name, not the basionym. If such a specimen is marked with the basionym only and there is no cross reference sheet in the herbarium consult WFO The Plantlist, TROPICOS, EMu or ask Nicole.