Distributing duplicate specimens on exchange - Revision history

Aweiss at 18:06, 12 April 2017

2017-04-12T18:06:39Z

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	1. <u>NY set</u>:		1. <u>NY set</u>:

	:~~a. If collections have labels made in our NY database, place~~ together in one bundle. Add droptag indicating that they are staff collections and that they must be returned to you for barcoding after mounting. When the specimens are returned to you, make sure that you also barcode any separate fruits. Bring barcoded specimens to the mounting room to be frozen and filed.		:Place together in one bundle. Add droptag indicating that they are staff collections and that they must be returned to you for barcoding after mounting. When the specimens are returned to you, make sure that you also barcode any separate fruits. Bring barcoded specimens to the mounting room to be frozen and filed.<br/>



	~~:b. If collections have labels not made in the NY database, put into another bundle. Add a droptag indicating that they are staff collections to be mounted and filed. Bring them to the mounting room.~~

	~~ ~~

	2.  <u>Exchange specimens</u>:		2.  <u>Exchange specimens</u>:

	:a. If you have more than one cubbyhole's worth of specimens, please bundle them, attach a tag annotated with the acronym and the word "exchange," and place the bundle with the other exchange ~~in the cold room~~.  ~~The~~ bundles are in alphabetic order by acronym.		:a. If you have more than one cubbyhole's worth of specimens, please bundle them, attach a tag annotated with the acronym and the word "exchange," and place the bundle with the other exchange to be frozen.  These exchange bundles will be stored in the cold room until being shipped out, and are in alphabetic order by acronym.



	:b. Small numbers of specimens should not be bundled, but should instead be put in the appropriate cubbyhole in the sorting room. If this cubbyhole is full, bundle all of the specimens ~~and put on exchange shelf in cold room~~.		:b. Small numbers of specimens should not be bundled, but should instead be put in the appropriate cubbyhole in the sorting room. If this cubbyhole is full, bundle all of the specimens as described above.



	:c. Please do not send a specimen to a herbarium that isn't on the exchange list without first checking with ~~Jackie~~.		:c. Please do not send a specimen to a herbarium that isn't on the exchange list without first checking with Matthew.



	3.  <u>Extra labels:</u>  Save in file boxes no more than two extra labels for a collection, sorted by collection number. Save for two years and discard.		[Optional: 3.  <u>Extra labels:</u>  Save in file boxes no more than two extra labels for a collection, sorted by collection number. Save for two years and discard.]

Aweiss at 18:03, 12 April 2017

2017-04-12T18:03:02Z

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	4. For each '''TYPE''' collection, '''record on the processing list the acronyms of the herbaria to which duplicates were sent.  ~~Do not do this for non-type collections.~~'''		4. For each '''TYPE''' collection, make sure to '''record on the processing list (in EMu) the acronyms of the herbaria to which duplicates were sent.  '''

Aweiss at 18:01, 12 April 2017

2017-04-12T18:01:38Z

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	*'''DO NOT distribute duplicates of any taxa on the CITES Appendices to any foreign herbaria.  (See CITES List).'''		*'''DO NOT distribute duplicates of any taxa on the CITES Appendices to any foreign herbaria.  (See CITES List).'''
	*'''DO NOT distribute duplicates of any collections made by Wayt Thomas and CEPEC collaborators or by Doug Daly and Acre collaborators to any herbarium that has not signed a Material Transfer Agreement with CEPEC or Acre.  Herbaria with signed agreements are marked as'''''"''''''OK to send CEPEC and Acre dups" on the exchange lists or "Brazil OK" on the cubby ~~tags~~.'''		*'''DO NOT distribute duplicates of any collections made by Wayt Thomas and CEPEC collaborators or by Doug Daly and Acre collaborators to any herbarium that has not signed a Material Transfer Agreement with CEPEC or Acre.  Herbaria with signed agreements are marked as'''''"''''''OK to send CEPEC and Acre dups" on the exchange lists or "Brazil OK" on the droptag for the herbarium's exchange cubby.'''

Aweiss at 18:00, 12 April 2017

2017-04-12T18:00:18Z

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	*'''DO NOT distribute duplicates of any taxa on the CITES Appendices to any foreign herbaria.  (See CITES List).'''		*'''DO NOT distribute duplicates of any taxa on the CITES Appendices to any foreign herbaria.  (See CITES List).'''
	*'''DO NOT distribute duplicates of any collections made by Wayt Thomas and CEPEC collaborators or by Doug Daly and Acre collaborators to any herbarium that has not signed a Material Transfer Agreement with CEPEC or Acre.  Herbaria with signed agreements are marked as'''''"''''''OK to send CEPEC and Acre dups" on the exchange lists.'''		*'''DO NOT distribute duplicates of any collections made by Wayt Thomas and CEPEC collaborators or by Doug Daly and Acre collaborators to any herbarium that has not signed a Material Transfer Agreement with CEPEC or Acre.  Herbaria with signed agreements are marked as'''''"''''''OK to send CEPEC and Acre dups" on the exchange lists or "Brazil OK" on the cubby tags.'''

Aweiss at 17:59, 12 April 2017

2017-04-12T17:59:25Z

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	== '''Exchange priority lists''' ==		== '''Exchange priority lists''' ==

	Some collections, because of agreements previously made by the collector, must be distributed to a special set of herbaria.  Any duplicates beyond those owed by such agreements and any collections without such restrictions should be distributed according to the current general priority list.~~<br/>~~		Some collections, because of agreements previously made by the collector, must be distributed to a special set of herbaria.  Any duplicates beyond those owed by such agreements and any collections without such restrictions should be distributed according to the current general priority list.



	Exchange pritority lists can be found [[Exchange Lists\|here]].		Exchange pritority lists can be found [[Exchange Lists\|here]].

	On the general priority list, herbaria are arranged by balance.  A negative balance means that we owe them.  On the right, is an indication of their taxonomic or geographic preferences for the material they want as exchange.  To the extent appropriate, it would be helpful to send duplicates to places to which we owe specimens, but this does not mean that everybody should send dups to the top five herbaria on the list or that you have to send duplicates to the same place every time you distribute specimens!  ~~<br/>~~

			On the general priority list, herbaria are arranged by balance.  A negative balance means that we owe them.  On the right, is an indication of their taxonomic or geographic preferences for the material they want as exchange.  To the extent appropriate, it would be helpful to send duplicates to places to which we owe specimens, but this does not mean that everybody should send dups to the top five herbaria on the list or that you have to send duplicates to the same place every time you distribute specimens!

	Use the list or combination of lists that pertain to your collections.		Use the list or combination of lists that pertain to your collections.

Aweiss at 17:59, 12 April 2017

2017-04-12T17:59:09Z

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	== '''Exchange priority lists''' ==		== '''Exchange priority lists''' ==

	Some collections, because of agreements previously made by the collector, must be distributed to a special set of herbaria.  Any duplicates beyond those owed by such agreements and any collections without such restrictions should be distributed according to the current general priority list.		Some collections, because of agreements previously made by the collector, must be distributed to a special set of herbaria.  Any duplicates beyond those owed by such agreements and any collections without such restrictions should be distributed according to the current general priority list.<br/>

			Exchange pritority lists can be found [[Exchange Lists\|here]].

	~~Exchange pritority lists can be found [[Exchange Lists\|here]].~~		On the general priority list, herbaria are arranged by balance.  A negative balance means that we owe them.  On the right, is an indication of their taxonomic or geographic preferences for the material they want as exchange.  To the extent appropriate, it would be helpful to send duplicates to places to which we owe specimens, but this does not mean that everybody should send dups to the top five herbaria on the list or that you have to send duplicates to the same place every time you distribute specimens!  <br/>

	~~ ~~

	On the general priority list, herbaria are arranged by balance.  A negative balance means that we owe them.  On the right, is an indication of their taxonomic or geographic preferences for the material they want as exchange.  To the extent appropriate, it would be helpful to send duplicates to places to which we owe specimens, but this does not mean that everybody should send dups to the top five herbaria on the list or that you have to send duplicates to the same place every time you distribute specimens!  ~~If you'd like help in making a list to use, Jackie would be happy to oblige.~~

	~~ ~~

	Use the list or combination of lists that pertain to your collections.		Use the list or combination of lists that pertain to your collections.

Aweiss at 17:37, 18 February 2016

2016-02-18T17:37:33Z

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	1. Keep the best sheet of each collection for NY.		1. Keep the best sheet of each collection for NY.

	~~ ~~2. If you have many collections of the same species from the same geographic area, it is undesirable to send a duplicate of each of these to any one institution.  Therefore, you can treat all these collections as one or a few collections with many duplicates and, thus, distribute specimens of a species to a greater number of herbaria.

			2. If you have many collections of the same species from the same geographic area, it is undesirable to send a duplicate of each of these to any one institution.  Therefore, you can treat all these collections as one or a few collections with many duplicates and, thus, distribute specimens of a species to a greater number of herbaria.



	3. Do not send a duplicate to an institution to which a gift for det has already been sent.   Note, too, that in some cases, the NY sheet <u>may</u> have been pulled and mounted. <u>Verify this before pulling a NY sheet.</u>  Such information is usually indicated on the droptag or newspaper (e.g., "-NY").		3. Do not send a duplicate to an institution to which a gift for det has already been sent.   Note, too, that in some cases, the NY sheet <u>may</u> have been pulled and mounted. <u>Verify this before pulling a NY sheet.</u>  Such information is usually indicated on the droptag or newspaper (e.g., "-NY").

Aweiss at 17:36, 18 February 2016

2016-02-18T17:36:37Z

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	:a. If you have more than one cubbyhole's worth of specimens, please bundle them, attach a tag annotated with the acronym and the word "exchange," and place the bundle with the other exchange in the cold room.  The bundles are in alphabetic order by acronym.		:a. If you have more than one cubbyhole's worth of specimens, please bundle them, attach a tag annotated with the acronym and the word "exchange," and place the bundle with the other exchange in the cold room.  The bundles are in alphabetic order by acronym.



	:b. Small numbers of specimens should not be bundled, but should instead be put in the appropriate cubbyhole in the sorting room. If this cubbyhole is full, bundle all of the specimens and put on exchange shelf in cold room.		:b. Small numbers of specimens should not be bundled, but should instead be put in the appropriate cubbyhole in the sorting room. If this cubbyhole is full, bundle all of the specimens and put on exchange shelf in cold room.

	~~ ~~

	c. Please do not send a specimen to a herbarium that isn't on the exchange list without first checking with Jackie.
			:c. Please do not send a specimen to a herbarium that isn't on the exchange list without first checking with Jackie.



	3.  <u>Extra labels:</u>  Save in file boxes no more than two extra labels for a collection, sorted by collection number. Save for two years and discard.		3.  <u>Extra labels:</u>  Save in file boxes no more than two extra labels for a collection, sorted by collection number. Save for two years and discard.

Aweiss at 17:36, 18 February 2016

2016-02-18T17:36:17Z

← Older revision		Revision as of 17:36, 18 February 2016
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	1. <u>NY set</u>:		1. <u>NY set</u>:

	a. If collections have labels made in our NY database, place together in one bundle. Add droptag indicating that they are staff collections and that they must be returned to you for barcoding after mounting. When the specimens are returned to you, make sure that you also barcode any separate fruits. Bring barcoded specimens to the mounting room to be frozen and filed.		:a. If collections have labels made in our NY database, place together in one bundle. Add droptag indicating that they are staff collections and that they must be returned to you for barcoding after mounting. When the specimens are returned to you, make sure that you also barcode any separate fruits. Bring barcoded specimens to the mounting room to be frozen and filed.


	~~ ~~

	b. If collections have labels not made in the NY database, put into another bundle. Add a droptag indicating that they are staff collections to be mounted and filed. Bring them to the mounting room.		:b. If collections have labels not made in the NY database, put into another bundle. Add a droptag indicating that they are staff collections to be mounted and filed. Bring them to the mounting room.


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	2.  <u>Exchange specimens</u>:		2.  <u>Exchange specimens</u>:

	a. If you have more than one cubbyhole's worth of specimens, please bundle them, attach a tag annotated with the acronym and the word "exchange," and place the bundle with the other exchange in the cold room.  The bundles are in alphabetic order by acronym.		:a. If you have more than one cubbyhole's worth of specimens, please bundle them, attach a tag annotated with the acronym and the word "exchange," and place the bundle with the other exchange in the cold room.  The bundles are in alphabetic order by acronym.

	~~ ~~

	b. Small numbers of specimens should not be bundled, but should instead be put in the appropriate cubbyhole in the sorting room. If this cubbyhole is full, bundle all of the specimens and put on exchange shelf in cold room.		:b. Small numbers of specimens should not be bundled, but should instead be put in the appropriate cubbyhole in the sorting room. If this cubbyhole is full, bundle all of the specimens and put on exchange shelf in cold room.

Aweiss at 17:32, 18 February 2016

2016-02-18T17:32:38Z

← Older revision		Revision as of 17:32, 18 February 2016
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	*'''DO NOT distribute duplicates of any taxa on the CITES Appendices to any foreign herbaria.  (See CITES List).'''		*'''DO NOT distribute duplicates of any taxa on the CITES Appendices to any foreign herbaria.  (See CITES List).'''
	*'''DO NOT distribute duplicates of any collections made by Wayt Thomas and CEPEC collaborators or by Doug Daly and Acre collaborators to any herbarium that has not signed a Material Transfer Agreement with CEPEC or Acre.  Herbaria with signed agreements are marked as "''''''OK to send CEPEC and Acre dups" on the exchange lists.'''		*'''DO NOT distribute duplicates of any collections made by Wayt Thomas and CEPEC collaborators or by Doug Daly and Acre collaborators to any herbarium that has not signed a Material Transfer Agreement with CEPEC or Acre.  Herbaria with signed agreements are marked as'''''"''''''OK to send CEPEC and Acre dups" on the exchange lists.'''