Barcoding Specimens - Revision history

Mtulig at 19:30, 7 July 2017

2017-07-07T19:30:39Z

← Older revision		Revision as of 19:30, 7 July 2017
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	= Mass generate remaining x number of records =		= Mass generate remaining x number of records =

	~~Highlight~~ the ~~occurrence~~ you just created ~~that you want~~ to use as your ~~reference~~ for the ~~taxonomic name~~.		Select the record you just created to use the existing record as your template for the next batch of records.

	:[[File:ClipCapIt-151123-160830.PNG\|File:ClipCapIt-151123-160830.PNG]]		:[[File:ClipCapIt-151123-160830.PNG\|File:ClipCapIt-151123-160830.PNG]]<br/>

	<br/>Open Tools -> Templates		<br/>Open Tools -> Templates
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	:[[File:ClipCapIt-151123-160908.PNG\|File:ClipCapIt-151123-160908.PNG]]		:[[File:ClipCapIt-151123-160908.PNG\|File:ClipCapIt-151123-160908.PNG]]

	<br/>Type in the number of records* to be created in the ‘Number of records to create’ field. Leave the ‘Starting IRN’ field blank and click Next. *See Tips and Tricks 1. ~~delineated later in~~ this ~~guide~~.		<br/>Type in the number of records* to be created in the ‘Number of records to create’ field. Leave the ‘Starting IRN’ field blank and click Next. *See Tips and Tricks 1. on how to do this quickly.

	:[[File:ClipCapIt-151123-160929.PNG\|File:ClipCapIt-151123-160929.PNG]]		:[[File:ClipCapIt-151123-160929.PNG\|File:ClipCapIt-151123-160929.PNG]]
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	:[[File:ClipCapIt-151123-161006.PNG\|File:ClipCapIt-151123-161006.PNG]]		:[[File:ClipCapIt-151123-161006.PNG\|File:ClipCapIt-151123-161006.PNG]]

	Fill in the ‘Enter next barcode number’ field. For the purposes of this example, the first barcode is 02332801 (seen in the cataloguing module) so the field should be filled with 02332802. Click Next. *See Tips and Tricks 2~~. delineated later in this guide~~.		Fill in the ‘Enter next barcode number’ field. For the purposes of this example, the first barcode is 02332801 (seen in the cataloguing module) so the field should be filled with 02332802. Click Next. *See Tips and Tricks 2.

	:[[File:ClipCapIt-151123-161027.PNG\|File:ClipCapIt-151123-161027.PNG]]		:[[File:ClipCapIt-151123-161027.PNG\|File:ClipCapIt-151123-161027.PNG]]

	This window summarizes all the values placed within the fields in the template. Double check everything is correct. If so, click Next and ~~the occurrences~~ will be created.		This window summarizes all the values placed within the fields in the template. Double check everything is correct. If so, click Next and x number of records will be created with this information.

	:[[File:ClipCapIt-151123-161044.PNG\|File:ClipCapIt-151123-161044.PNG]]		:[[File:ClipCapIt-151123-161044.PNG\|File:ClipCapIt-151123-161044.PNG]]<br/>

	= Tips and Tricks: =		= Tips and Tricks: =

Mtulig at 21:19, 23 November 2015

2015-11-23T21:19:12Z

← Older revision		Revision as of 21:19, 23 November 2015
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	Mass barcoding of specimens is done for all specimens ~~on one taxon~~ name. A single "template" record is created and then x number of records can be mass created from that template record.		Mass barcoding of specimens is done for all specimens filed under the same scientific name. A single "template" record is created and then x number of records can be mass created from that template record.

	<span style="color:#FF0000;">'''**NOTE: Your default values will be applied to all records created in this process.  You can change your default values by going to Edit->Default Values->Change.'''</span>		<span style="color:#FF0000;">'''**NOTE: Your default values will be applied to all records created in this process.  You can change your default values by going to Edit->Default Values->Change.'''</span>
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	:[[File:ClipCapIt-151123-161044.PNG\|File:ClipCapIt-151123-161044.PNG]]		:[[File:ClipCapIt-151123-161044.PNG\|File:ClipCapIt-151123-161044.PNG]]

	= Tips and Tricks: =		= Tips and Tricks: =

	1. Number of Records to create: Counting the correct number of records you have barcoded before creating the occurrences in KE EMu can be a lot to process while barcoding specimens. To make the process easier, open an excel spreadsheet and create a simple subtraction formula as shown below:		1. Number of Records to create: Counting the correct number of records you have barcoded before creating the occurrences in KE EMu can be a lot to process while barcoding specimens. To make the process easier, open an excel spreadsheet and create a simple subtraction formula as shown below:

Mtulig at 21:18, 23 November 2015

2015-11-23T21:18:29Z

← Older revision		Revision as of 21:18, 23 November 2015
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	:[[File:ClipCapIt-151123-161044.PNG\|File:ClipCapIt-151123-161044.PNG]]		:[[File:ClipCapIt-151123-161044.PNG\|File:ClipCapIt-151123-161044.PNG]]

	Tips and Tricks: 1. Number of Records to create: Counting the correct number of records you have barcoded before creating the occurrences in KE EMu can be a lot to process while barcoding specimens. To make the process easier, open an excel spreadsheet and create a simple subtraction formula as shown below:		= Tips and Tricks: =

			1. Number of Records to create: Counting the correct number of records you have barcoded before creating the occurrences in KE EMu can be a lot to process while barcoding specimens. To make the process easier, open an excel spreadsheet and create a simple subtraction formula as shown below:

	:[[File:ClipCapIt-151123-161106.PNG\|File:ClipCapIt-151123-161106.PNG]]		:[[File:ClipCapIt-151123-161106.PNG\|File:ClipCapIt-151123-161106.PNG]]

Mtulig at 21:17, 23 November 2015

2015-11-23T21:17:40Z

← Older revision		Revision as of 21:17, 23 November 2015
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	Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.		Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.

	<span style="color:#FF0000;">'''**NOTE: Your default values will be applied to all records created in this process.  You can change your default values by going to ~~Tools~~->Default Values->Change.'''</span>		<span style="color:#FF0000;">'''**NOTE: Your default values will be applied to all records created in this process.  You can change your default values by going to Edit->Default Values->Change.'''</span>

	= Create a Template Record =		= Create a Template Record =

Mtulig at 21:17, 23 November 2015

2015-11-23T21:17:19Z

← Older revision		Revision as of 21:17, 23 November 2015
Line 1:		Line 1:
	Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.		Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.

			<span style="color:#FF0000;">'''**NOTE: Your default values will be applied to all records created in this process.  You can change your default values by going to Tools->Default Values->Change.'''</span>

	= Create a Template Record =		= Create a Template Record =
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	Enter a new catalogue record with the filed as determination and barcode number.		Enter a new catalogue record with the filed as determination and barcode number.

	= Mass generate remaining x number of records =		= Mass generate remaining x number of records =

	Highlight the occurrence you just created that you want to use as your reference for the taxonomic name.		Highlight the occurrence you just created that you want to use as your reference for the taxonomic name.

Mtulig at 21:15, 23 November 2015

2015-11-23T21:15:33Z

← Older revision		Revision as of 21:15, 23 November 2015
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	= Create a Template Record =		= Create a Template Record =

	~~Click New~~		Enter a new catalogue record with the filed as determination and barcode number.

	Enter the ~~Filed As~~ determination

	~~:[[File:ClipCapIt-151123-161645.PNG]]~~


	~~Enter~~ barcode number

	~~Save record~~

	= Mass generate remaining x number of records =		= Mass generate remaining x number of records =

Mtulig at 21:14, 23 November 2015

2015-11-23T21:14:14Z

← Older revision		Revision as of 21:14, 23 November 2015
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	Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.		Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.

	= Create a Template Record =		= Create a Template Record =

	Click New		Click New

			Enter the Filed As determination

			:[[File:ClipCapIt-151123-161645.PNG]]

	~~Enter the Filed As determination~~

	Enter barcode number		Enter barcode number

Mtulig at 21:12, 23 November 2015

2015-11-23T21:12:49Z

← Older revision		Revision as of 21:12, 23 November 2015
Line 1:		Line 1:
	Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.		Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.

	Create a Template Record		= Create a Template Record =
	Click New
	~~Enter the Filed As determination~~		Click New
	~~Enter barcode number~~

	~~Mass generate remaining records~~		Enter the Filed As determination
	~~Highlight~~ the ~~occurrence that you want to use as your reference for the taxonomic name.~~

	~~:[[File:ClipCapIt-151123-160830.PNG]]~~		Enter barcode number

			Save record

	~~Open Tools -> Templates~~		= Mass generate remaining x number of records =

	~~:[[File:ClipCapIt-151123-160851~~.~~PNG]]~~		Highlight the occurrence you just created that you want to use as your reference for the taxonomic name.

			:[[File:ClipCapIt-151123-160830.PNG\|File:ClipCapIt-151123-160830.PNG]]

	~~Choose ‘Barcode and filed as name’~~		<br/>Open Tools -> Templates

	:[[File:ClipCapIt-151123-~~160908~~.PNG]]		:[[File:ClipCapIt-151123-160851.PNG\|File:ClipCapIt-151123-160851.PNG]]

			<br/>Choose ‘Barcode and filed as name’

	~~Type in the number of records* to be created in the ‘Number of records to create’ field~~. ~~Leave the ‘Starting IRN’ field blank and click Next. *See Tips and Tricks 1. delineated later in this guide~~.		:[[File:ClipCapIt-151123-160908.PNG\|File:ClipCapIt-151123-160908.PNG]]

	~~:[[File:ClipCapIt-151123-160929~~.~~PNG]]~~		<br/>Type in the number of records* to be created in the ‘Number of records to create’ field. Leave the ‘Starting IRN’ field blank and click Next. *See Tips and Tricks 1. delineated later in this guide.

			:[[File:ClipCapIt-151123-160929.PNG\|File:ClipCapIt-151123-160929.PNG]]

	The ‘Enter IRN Taxonomy Record’ field should be prepopulated with the taxonomy name IRN from the occurrence you highlighted in the first step in this guide. If so, click Next. If not, exit from the template and start from step one again.		<br/>The ‘Enter IRN Taxonomy Record’ field should be prepopulated with the taxonomy name IRN from the occurrence you highlighted in the first step in this guide. If so, click Next. If not, exit from the template and start from step one again.

	:[[File:ClipCapIt-151123-160948.PNG]]		:[[File:ClipCapIt-151123-160948.PNG\|File:ClipCapIt-151123-160948.PNG]]

	The ‘Filed as Name?’ field, is asking if the occurrences that you are about to create are all filed under the same taxonomic name of the occurrence that was highlighted in the first step of this guide. If so, fill in the field with ‘Yes’. If not, ‘No’.		The ‘Filed as Name?’ field, is asking if the occurrences that you are about to create are all filed under the same taxonomic name of the occurrence that was highlighted in the first step of this guide. If so, fill in the field with ‘Yes’. If not, ‘No’.

	:[[File:ClipCapIt-151123-161006.PNG]]		:[[File:ClipCapIt-151123-161006.PNG\|File:ClipCapIt-151123-161006.PNG]]

	Fill in the ‘Enter next barcode number’ field. For the purposes of this example, the first barcode is 02332801 (seen in the cataloguing module) so the field should be filled with 02332802. Click Next. *See Tips and Tricks 2. delineated later in this guide.		Fill in the ‘Enter next barcode number’ field. For the purposes of this example, the first barcode is 02332801 (seen in the cataloguing module) so the field should be filled with 02332802. Click Next. *See Tips and Tricks 2. delineated later in this guide.

	:[[File:ClipCapIt-151123-161027.PNG]]		:[[File:ClipCapIt-151123-161027.PNG\|File:ClipCapIt-151123-161027.PNG]]

	This window summarizes all the values placed within the fields in the template. Double check everything is correct. If so, click Next and the occurrences will be created.		This window summarizes all the values placed within the fields in the template. Double check everything is correct. If so, click Next and the occurrences will be created.

	:[[File:ClipCapIt-151123-161044.PNG]]		:[[File:ClipCapIt-151123-161044.PNG\|File:ClipCapIt-151123-161044.PNG]]

	Tips and Tricks:		Tips and Tricks: 1. Number of Records to create: Counting the correct number of records you have barcoded before creating the occurrences in KE EMu can be a lot to process while barcoding specimens. To make the process easier, open an excel spreadsheet and create a simple subtraction formula as shown below:
	1. Number of Records to create: Counting the correct number of records you have barcoded before creating the occurrences in KE EMu can be a lot to process while barcoding specimens. To make the process easier, open an excel spreadsheet and create a simple subtraction formula as shown below:

	:[[File:ClipCapIt-151123-161106.PNG]]		:[[File:ClipCapIt-151123-161106.PNG\|File:ClipCapIt-151123-161106.PNG]]

			<br/>Scan the first barcode of the specimen into its respective field. For consistency purposes we will use the same specimen number ‘02332801’ as earlier in this guide. Important: note that the ‘first barcode’ number is of the first specimen occurrence that has already been saved into EMu!

	Scan the first barcode of the specimen into its respective field. For consistency purposes we will use the same specimen number ‘02332801’ as earlier in this guide. Important: note that the ‘first barcode’ number is of the first specimen occurrence that has already been saved into EMu!		:[[File:ClipCapIt-151123-161147.PNG\|File:ClipCapIt-151123-161147.PNG]]
	:[[File:ClipCapIt-151123-161147.PNG]]

	Scan the ‘last barcode’ number directly from the last specimen that has been physically barcoded. This will give you the exact number to input in the ‘Number of records to create’ field. In this example, it would be the number 87.		Scan the ‘last barcode’ number directly from the last specimen that has been physically barcoded. This will give you the exact number to input in the ‘Number of records to create’ field. In this example, it would be the number 87.

	:[[File:ClipCapIt-151123-161208.PNG]]		:[[File:ClipCapIt-151123-161208.PNG\|File:ClipCapIt-151123-161208.PNG]]


	2.Enter next barcode number: to minimize human error, copy the first barcode number from the excel spreadsheet , paste it to the ‘Enter next barcode number field’ in EMu, and add one to the number. One is being added to the number since the first barcode has already been created in EMu as stated within Tips and Tricks 1. and the template guide.		<br/>2.Enter next barcode number: to minimize human error, copy the first barcode number from the excel spreadsheet , paste it to the ‘Enter next barcode number field’ in EMu, and add one to the number. One is being added to the number since the first barcode has already been created in EMu as stated within Tips and Tricks 1. and the template guide.

Mtulig: Created page with "Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that temp..."

2015-11-23T21:09:27Z

Created page with "Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that temp..."

New page

Mass barcoding of specimens is done for all specimens on one taxon name. A single "template" record is created and then x number of records can be mass created from that template record.

Create a Template Record
Click New
Enter the Filed As determination
Enter barcode number

Mass generate remaining records
Highlight the occurrence that you want to use as your reference for the taxonomic name.

:[[File:ClipCapIt-151123-160830.PNG]]

Open Tools -> Templates

:[[File:ClipCapIt-151123-160851.PNG]]

Choose ‘Barcode and filed as name’

:[[File:ClipCapIt-151123-160908.PNG]]

Type in the number of records* to be created in the ‘Number of records to create’ field. Leave the ‘Starting IRN’ field blank and click Next. *See Tips and Tricks 1. delineated later in this guide.

:[[File:ClipCapIt-151123-160929.PNG]]

The ‘Enter IRN Taxonomy Record’ field should be prepopulated with the taxonomy name IRN from the occurrence you highlighted in the first step in this guide. If so, click Next. If not, exit from the template and start from step one again.

:[[File:ClipCapIt-151123-160948.PNG]]

The ‘Filed as Name?’ field, is asking if the occurrences that you are about to create are all filed under the same taxonomic name of the occurrence that was highlighted in the first step of this guide. If so, fill in the field with ‘Yes’. If not, ‘No’.

:[[File:ClipCapIt-151123-161006.PNG]]

Fill in the ‘Enter next barcode number’ field. For the purposes of this example, the first barcode is 02332801 (seen in the cataloguing module) so the field should be filled with 02332802. Click Next. *See Tips and Tricks 2. delineated later in this guide.

:[[File:ClipCapIt-151123-161027.PNG]]

This window summarizes all the values placed within the fields in the template. Double check everything is correct. If so, click Next and the occurrences will be created.

:[[File:ClipCapIt-151123-161044.PNG]]

Tips and Tricks:
1. Number of Records to create: Counting the correct number of records you have barcoded before creating the occurrences in KE EMu can be a lot to process while barcoding specimens. To make the process easier, open an excel spreadsheet and create a simple subtraction formula as shown below:

:[[File:ClipCapIt-151123-161106.PNG]]

Scan the first barcode of the specimen into its respective field. For consistency purposes we will use the same specimen number ‘02332801’ as earlier in this guide. Important: note that the ‘first barcode’ number is of the first specimen occurrence that has already been saved into EMu!
:[[File:ClipCapIt-151123-161147.PNG]]

Scan the ‘last barcode’ number directly from the last specimen that has been physically barcoded. This will give you the exact number to input in the ‘Number of records to create’ field. In this example, it would be the number 87.

:[[File:ClipCapIt-151123-161208.PNG]]

2.Enter next barcode number: to minimize human error, copy the first barcode number from the excel spreadsheet , paste it to the ‘Enter next barcode number field’ in EMu, and add one to the number. One is being added to the number since the first barcode has already been created in EMu as stated within Tips and Tricks 1. and the template guide.