The New York Botanical Garden - User contributions [en]

How to use a Nikon camera imaging station

2026-03-18T17:59:38Z

Lfeder: /* Overview */

= Overview =

This page contains information for first-time digitizers who would like to photograph specimen sheets using a Photo-eBox inside the Herbarium Digital Imaging Center. Below are step-by-step instructions for getting started and selecting new-user preferences specific to software installed at a Nikon camera imaging workstation.

= Getting started =

== Turn on Photo-eBox ==
<ul style="line-height: 18.9091px;">
<li>Power on the Photo-eBox by pressing the green power switch only. If there is no green switch, flip the switch on the far right side of the front panel.</li>
<li>Please, do not touch the other switches or knobs. </li>
<li>Allow the lights to warm up for ±3 minutes before you begin photographing specimens.
:[[File:ClipCapIt-160314-164619.PNG|File:ClipCapIt-160314-164619.PNG]] <ul style="line-height: 18.9091px;">
</ul></li>
</ul>

== Turn on Computer ==

*Log in using your NYBG username and password. If you do not have an NYBG user account, please log in as a visitor (Username: visitor Password: Visi3tor).

*If you do not already have a folder in the Public Pictures directory on the computer hard drive, please create one as follows:
<ol style="line-height: 18.9091px; margin-left: 40px;">
<li>Using Windows Explorer, navigate to C:\Public Pictures</li>
<li>Within "Public Pictures" create a new folder</li>
<li>Rename the new folder with the digitizer's First_Last name</li>
<li>Within the new folder, create two additional folders named "today" and "process"</li>
</ol>

:[[File:DestFolder process 02.JPG|500px|]]:[[File:Process 02.JPG|500px|]]
: 
:

= Using a Nikon Camera Station =

== Start camera and software ==

Turn on the Nikon camera by gently toggling the power switch to the "ON" position. The Nikon camera does not hibernate when inactive, so it is necessary to switch it "ON" and "OFF" at the start and end of any imaging session.''' '''

:[[File:ClipCapIt-160317-120700.PNG|File:ClipCapIt-160317-120700.PNG]]

 Any imaging workstation equipped with a Nikon camera will have two software applications installed and ready for use on the computer's desktop: 

*'''Camera Control Pro 2''' is used for remote camera control and shooting from the computer. First-time users must first select certain "preferences" before they may begin digitizing specimens. 
*'''ViewNX''' is used to view raw image files captured with the Nikon camera.

== Remote Shooting Settings ==

The Camera Control Pro software allows the user to change camera settings and press the shutter release button from the computer.

=== Select Options ===

*'''Select "Options" located under the "Tools" tab.'''
*'''Do not change any camera settings without the assistance of the Digital Asset Manager.''''' ''They have been pre-selected according to the lighting conditions specific to each workstation.

[[File:Camera Control Pro 01.PNG|File:Camera Control Pro 01.PNG]]

#Select the checkbox marked "Shoot". Choose "Space" from the drop-down menu. Deselect boxes next to "Ctrl", "Shift", "Alt". Deselect "AF and Shoot".
#Select "Synchronize camera date and time with computer when camera is connected"
#Select "OK"

[[File:Camera Control Pro 02.PNG|File:Camera Control Pro 02.PNG]]

=== Select Transfer Options ===

'''Select "Transfer Options" located under the "Tools" menu.'''

[[File:Camera Control Pro 03.PNG|File:Camera Control Pro 03.PNG]]

==== Destination Folder ====

'''Set the destination folder for your images, this is where your images will be saved.'''

#Select Browse.
#Navigate to and select the "today" folder within the digitizer's "First_Last" named folder, located in the "Public Pictures" directory:  C:\Public Pictures
#Select "OK"

[[File:Transfer options.JPG|900px|]]

==== File Naming ====

#Select Edit.
#In the "Prefix" field type your name followed by an underscore and your project acronym. In this example the project is "Newly Mounted" and the acronym is "NMTD". If you do not know your project acronym contact your supervisor or the Digital Asset Manager.
#Select "Shooting date and time" in the drop-down menu.
#Select "OK"

[[File:Camera Control Pro 05.PNG|File:Camera Control Pro 05.PNG]]

==== Complete Transfer Options ====

#Select "Attach IPTC Information"
#Select "Embed ICC Profile"
#Select "OK"

[[File:Camera Control Pro 06.PNG|File:Camera Control Pro 06.PNG]]

=== Rotate Images ===

'''When the program is opened images will be oriented horizontally or in landscape view.  All images must be oriented vertically or in portrait view prior to post-processing.  At Nikon stations images must be rotated at the beginning of each imaging session. '''

Change the orientation of images by selecting "Rotate Images by 90 Degrees CCW" located under the "Image" menu.

[[File:Camera Control Pro 09.PNG|File:Camera Control Pro 09.PNG]]

== Image Capture ==

How to reserve a camera station

2026-03-18T16:53:00Z

Lfeder: /* Make a reservation */

= Overview =

The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.

You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Leanna Feder if you need assistance.

'''Please be courteous to others when reserving a camera:'''

*Do not sign up for a camera and then not use it.
*If your imaging schedule changes, update or delete your reservation for the camera.
*If you finish early, update your reservation so others know the camera is available.
*Do not create an appointment "series" and reserve a camera every day for weeks in advance.  Make individual appointments and sign up a few days to a week in advance.

[[File:Imaging lab 2023.jpg|frameless|upright=1.9|left|]][[File:Station explained.PNG]]

 
 

 
= Reserve via MS Office Outlook =

== Open Microsoft Outlook ==

Your Outlook interface will look similar to the image below.

1. Select the Calendar application in Outlook 
2. Navigate to "Other Calendars" and click the three dots to open more options 
3. Select "Add public folder" A new menu will appear 
4. Expand "All Public Folders" 
5. Select Herbarium Calendars 
6. With "Herbarium Calendars" selected, go to the top of the menu and click "Add Public Folder" 
 
If you do not see "Herbarium Calendars" as an option, you can request to have the calendar added by submitting a Helpdesk ticket to IT. Contact lfeder@nybg.org with questions or issues.

[[File:Add calendars 2026-03-18.png|1000px|left|]]

 
== Select a camera and date ==
 
#Select the Calendar for the camera station you want to reserve (see station map above)
#Right click on the date and time you want to reserve and select "New Event"
 

[[File:Create schedule 01.png|800px|]]
 
 
== Schedule the event ==
 
#Select the calendar for the camera station you want to reserve (you must select it again)
#Add your name as the event title
#Click and drag to select the timeslot you want to reserve. Please reserve at least a half day of imaging at a minimum.
[[File:Create schedule 02.png|800px|]]
 
 
== Schedule a recurring event ==
 
If you would like to schedule a recurring event, you can do so:
#Click on the schedule line
#Select "Recurring"
#Enter an end date.
 
Please do not schedule more weeks in advance than you can reasonably plan for. Please remember to update any recurring events if you do not plan to image that day.
 
[[File:Create schedule 03.png|800px|]]

How to reserve a camera station

2026-03-18T16:52:36Z

Lfeder: /* Select a camera and date */

File:Create schedule 03.png

2026-03-18T16:41:37Z

Lfeder:

File:Create schedule 02.png

2026-03-18T16:41:14Z

Lfeder:

File:Create schedule 01.png

2026-03-18T16:40:50Z

Lfeder:

How to reserve a camera station

2026-03-18T16:27:01Z

Lfeder: /* Select a camera and date */

= Overview =

The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.

You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Leanna Feder if you need assistance.

'''Please be courteous to others when reserving a camera:'''

*Do not sign up for a camera and then not use it.
*If your imaging schedule changes, update or delete your reservation for the camera.
*If you finish early, update your reservation so others know the camera is available.
*Do not create an appointment "series" and reserve a camera every day for weeks in advance.  Make individual appointments and sign up a few days to a week in advance.

[[File:Imaging lab 2023.jpg|frameless|upright=1.9|left|]][[File:Station explained.PNG]]

 
 

 
= Reserve via MS Office Outlook =

== Open Microsoft Outlook ==

Your Outlook interface will look similar to the image below.

1. Select the Calendar application in Outlook 
2. Navigate to "Other Calendars" and click the three dots to open more options 
3. Select "Add public folder" A new menu will appear 
4. Expand "All Public Folders" 
5. Select Herbarium Calendars 
6. With "Herbarium Calendars" selected, go to the top of the menu and click "Add Public Folder" 
 
If you do not see "Herbarium Calendars" as an option, you can request to have the calendar added by submitting a Helpdesk ticket to IT. Contact lfeder@nybg.org with questions or issues.

[[File:Add calendars 2026-03-18.png|1000px|left|]]

 
== Select a camera and date ==

#Reveal all subfolders within “Public Folders.”
#Reveal all subfolders within “All Public Folders.”
#Reveal all subfolders within “Herbarium Calendars.”
#Select the station you would like to reserve.
#Right click on the date you wish to reserve and select "New Appointment."

[[File:Outlook 02.PNG]]

[[File:Outlook 03.PNG]]

[[File:Outlook 04.PNG|center|]]

== Make a reservation ==

#Enter digitizer's First and Last name in the Subject field
#Deselect "All day event"
#Select "Start time" and "End time"
#Select "Save and Close"

:[[File:ClipCapIt-160318-134237.PNG|File:ClipCapIt-160318-134237.PNG]]

How to reserve a camera station

2026-03-18T16:25:15Z

Lfeder: /* Open Microsoft Outlook */

= Overview =

The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Each camera station is numbered and must be reserved prior to use.

You must have an NYBG email address and have been granted access to the "Herbarium Calendars" in order to make a reservation. Contact Leanna Feder if you need assistance.

'''Please be courteous to others when reserving a camera:'''

*Do not sign up for a camera and then not use it.
*If your imaging schedule changes, update or delete your reservation for the camera.
*If you finish early, update your reservation so others know the camera is available.
*Do not create an appointment "series" and reserve a camera every day for weeks in advance.  Make individual appointments and sign up a few days to a week in advance.

[[File:Imaging lab 2023.jpg|frameless|upright=1.9|left|]][[File:Station explained.PNG]]

 
 

 
= Reserve via MS Office Outlook =

== Open Microsoft Outlook ==

Your Outlook interface will look similar to the image below.

1. Select the Calendar application in Outlook 
2. Navigate to "Other Calendars" and click the three dots to open more options 
3. Select "Add public folder" A new menu will appear 
4. Expand "All Public Folders" 
5. Select Herbarium Calendars 
6. With "Herbarium Calendars" selected, go to the top of the menu and click "Add Public Folder" 
 
If you do not see "Herbarium Calendars" as an option, you can request to have the calendar added by submitting a Helpdesk ticket to IT. Contact lfeder@nybg.org with questions or issues.

[[File:Add calendars 2026-03-18.png|1000px|left|]]

== Select a camera and date ==

#Reveal all subfolders within “Public Folders.”
#Reveal all subfolders within “All Public Folders.”
#Reveal all subfolders within “Herbarium Calendars.”
#Select the station you would like to reserve.
#Right click on the date you wish to reserve and select "New Appointment."

[[File:Outlook 02.PNG]]

[[File:Outlook 03.PNG]]

[[File:Outlook 04.PNG|center|]]

== Make a reservation ==

#Enter digitizer's First and Last name in the Subject field
#Deselect "All day event"
#Select "Start time" and "End time"
#Select "Save and Close"

:[[File:ClipCapIt-160318-134237.PNG|File:ClipCapIt-160318-134237.PNG]]

How to reserve a camera station

2026-03-18T16:13:53Z

Lfeder: /* Reserve via MS Office Outlook */

How to reserve a camera station

2026-03-18T16:11:19Z

Lfeder: /* Overview */

File:Add calendars 2026-03-18.png

2026-03-18T16:07:55Z

Lfeder: Lfeder uploaded a new version of File:Add calendars 2026-03-18.png

File:Add calendars 2026-03-18.png

2026-03-18T16:03:26Z

Lfeder:

Imaging Lab

2025-01-14T22:07:29Z

Lfeder:

The Herbarium Digital Imaging Center contains 9 specimen imaging workstations. Two are equipped with external LED panels at open copy stands (i.e. no lightbox) and seven utilize a tabletop MK Photo-eBox [http://mkdigitaldirect.com/products/lighting-systems/mk-photo-ebox.html [1]] with continuous illumination. Any imaging station may be used for any Herbarium digitization project.  

*The Photo-eBox is the preferred choice for photographing standard-sized herbarium specimen sheets.
*The open copy stands are recommended for bulky or oversized specimens, bound exsiccatae, imaging multiple packets on sheets, and other materials not easily photographed inside the Photo-eBox.
: 
:[[File:Updated stations 2025-01-14.JPG|600px|]]
: 

= Imaging Lab How To's =

[[How to reserve a camera station|How to reserve an imaging station]]

[[How to use a Nikon camera imaging station|How to use a Nikon camera imaging station]]

[[Specimen Digitization Manual for Volunteers|How to digitize specimens: a manual for volunteers]]

[[Media:Crypt Imaging overview 2025 01 14.pdf|Crypt Imaging Overview]]

File:Updated stations 2025-01-14.JPG

2025-01-14T21:58:38Z

Lfeder:

File:OCS.png

2025-01-14T21:51:37Z

Lfeder:

Imaging Lab

2025-01-14T21:49:54Z

Lfeder: /* Imaging Lab How To's */

The Herbarium Digital Imaging Center contains 9 specimen imaging workstations. Two are equipped with external LED panels at open copy stands (i.e. no lightbox) and seven utilize a tabletop MK Photo-eBox [http://mkdigitaldirect.com/products/lighting-systems/mk-photo-ebox.html [1]] with continuous illumination. Any imaging station may be used for any Herbarium digitization project.  

*The Photo-eBox is the preferred choice for photographing standard-sized herbarium specimen sheets.
*The open copystands are recommended for bulky or oversized specimens, bound exsiccatae, imaging multiple packets on sheets, and other materials not easily photographed inside the Photo-eBox.

:[[File:ClipCapIt-160317-160442.PNG|File:ClipCapIt-160317-160442.PNG]]
: 

= Imaging Lab How To's =

[[How to reserve a camera station|How to reserve an imaging station]]

[[How to use a Nikon camera imaging station|How to use a Nikon camera imaging station]]

[[Specimen Digitization Manual for Volunteers|How to digitize specimens: a manual for volunteers]]

[[Media:Crypt Imaging overview 2025 01 14.pdf|Crypt Imaging Overview]]

File:Crypt Imaging overview 2025 01 14.pdf

2025-01-14T21:46:24Z

Lfeder:

Imaging Lab

2025-01-14T21:35:52Z

Lfeder:

The Herbarium Digital Imaging Center contains 9 specimen imaging workstations. Two are equipped with external LED panels at open copy stands (i.e. no lightbox) and seven utilize a tabletop MK Photo-eBox [http://mkdigitaldirect.com/products/lighting-systems/mk-photo-ebox.html [1]] with continuous illumination. Any imaging station may be used for any Herbarium digitization project.  

*The Photo-eBox is the preferred choice for photographing standard-sized herbarium specimen sheets.
*The open copystands are recommended for bulky or oversized specimens, bound exsiccatae, imaging multiple packets on sheets, and other materials not easily photographed inside the Photo-eBox.

:[[File:ClipCapIt-160317-160442.PNG|File:ClipCapIt-160317-160442.PNG]]
: 

= Imaging Lab How To's =

[[How to reserve a camera station|How to reserve an imaging station]]

[[How to use a Nikon camera imaging station|How to use a Nikon camera imaging station]]

[[Specimen Digitization Manual for Volunteers|How to digitize specimens: a manual for volunteers]]

Imaging Lab

2024-06-10T14:18:43Z

Lfeder: /* Imaging Lab How To's */

The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Two are equipped with external LED panels at open copy stands (i.e. no lightbox) and seven utilize a tabletop MK Photo-eBox [http://mkdigitaldirect.com/products/lighting-systems/mk-photo-ebox.html [1]] with continuous illumination. Any imaging station may be used for any Herbarium digitization project.  

*The Photo-eBox is the preferred choice for photographing standard-sized herbarium specimen sheets.
*The open copystand setup at a flash lighting station is recommended for bulky or oversized specimens, bound exsiccatae, and other materials not easily photographed inside the Photo-eBox.

:[[File:ClipCapIt-160317-160442.PNG|File:ClipCapIt-160317-160442.PNG]]
: 

= Imaging Lab How To's =

[[How to reserve a camera station|How to reserve an imaging station]]

[[How to use a Nikon camera imaging station|How to use a Nikon camera imaging station]]

[[Specimen Digitization Manual for Volunteers|How to digitize specimens: a manual for volunteers]]

Imaging Lab

2024-06-10T14:18:12Z

Lfeder:

The Herbarium Digital Imaging Center currently contains 9 specimen imaging workstations. Two are equipped with external LED panels at open copy stands (i.e. no lightbox) and seven utilize a tabletop MK Photo-eBox [http://mkdigitaldirect.com/products/lighting-systems/mk-photo-ebox.html [1]] with continuous illumination. Any imaging station may be used for any Herbarium digitization project.  

*The Photo-eBox is the preferred choice for photographing standard-sized herbarium specimen sheets.
*The open copystand setup at a flash lighting station is recommended for bulky or oversized specimens, bound exsiccatae, and other materials not easily photographed inside the Photo-eBox.

:[[File:ClipCapIt-160317-160442.PNG|File:ClipCapIt-160317-160442.PNG]]
: 

= Imaging Lab How To's =

[[How to reserve a camera station|How to reserve an imaging station]]

[[How to use a Canon camera imaging station|How to use a Canon camera imaging station]]

[[How to use a Nikon camera imaging station|How to use a Nikon camera imaging station]]

[[Specimen Digitization Manual for Volunteers|How to digitize specimens: a manual for volunteers]]

Specimen Digitization Manual for Volunteers

2024-02-29T20:51:37Z

Lfeder: /* Please see the "Herbarium Specimen Digitization Manual for Volunteers" for instructions for volunteers on herbarium specimen digitization in the Digital Imaging Center at The New York Botanical Garden. */

=== Please see the "Herbarium Specimen Digitization Manual for Volunteers" for instructions for volunteers on herbarium specimen digitization in the Digital Imaging Center at The New York Botanical Garden. ===

[[Media:NYBG Imaging Manual for Volunteers 2018-06-06.pdf|Herbarium Specimen Digitization Manual for Volunteers]]

Specimen Digitization Manual for Volunteers

2024-02-29T20:51:14Z

=== Please see the "Herbarium Specimen Digitization Manual for Volunteers" for instructions for volunteers on herbarium specimen digitization in the Digital Imaging Center at The New York Botanical Garden. ===

[[File:NYBG Imaging Manual for Volunteers 2018-06-06.pdf|Herbarium Specimen Digitization Manual for Volunteers]]

File:NYBG Imaging Manual for Volunteers 2018-06-06.pdf

2024-02-29T20:50:23Z

Lfeder: Lfeder uploaded a new version of File:NYBG Imaging Manual for Volunteers 2018-06-06.pdf

A manual for volunteers with instructions for herbarium specimen digitization in the Digital Imaging Center at The New York Botanical Garden. Version: 2018-06-06

Who should I ask

2024-02-29T20:49:03Z

Lfeder: /* Whom should I ask about...? */

== '''Whom should I ask about...?''' ==

{| class="wikitable"
|-
! '''Questions About'''
! '''Please Contact'''
|-
| Annotation labels
| Nicole
|-
| Cold Room
| Nicole, Matthew 
|-
| Determinations
| Amy 
|-
| Distribution of exchange
| Nicole (Phan.); Laura (Crypt.) 
|-
| e-Loans
| Amy, Leanna (Phan.); Laura (Crypt.) 
|-
| EMu imports/exports
| Kim 
|-
| EMu training
| Kim, Nicole 
|-
| EMu cataloguing questions
| Kim, Nicole 
|-
| EMu Multimedia module
| Leanna 
|-
| Filing
| Nicole
|-
| Freezing Specimens
| Edgardo, Lucy, Nicole, Kelcie
|-
| Georeferencing Herbarium Specimens
| Liz
|-
| GIS Lab
| Liz
|-
| Herbarium Computers
| Kim, Leanna, Joel 
|-
| Herbarium Microscopes
| Kelcie 
|-
| Herbarium use by staff
| Nicole (Phan.); Laura (Crypt.)
|-
| Herbarium use by visitors
| Matthew, Nicole (Phan.); Laura (Crypt.) 
|-
| Imaging
| Leanna 
|-
| Information Requests
| Kim (Data); Laura (Crypt.); Matthew (Phan.) 
|-
| Loans
| Matthew (Phan.); Laura (Crypt.); Lucy (returning a loan) 
|-
| Mounting
| Nicole
|-
| Pest Control
| Kelcie, Laura 
|-
| Processing your own collections
| Nicole 
|-
| Shipping (Loans, GFD, LFD, Exchange)
| Lucy; Matthew (Phan.); Laura (Crypt.) 
|-
| Specialist list
| Matthew
|-
| Specimen Pick up/Drop off
| Lucy; Nicole (Phan.); Laura (Crypt.)
|-
| Specimen Labels (made in EMu) 
| Nicole
|-
| Type specimens
| Amy (Phan.); Laura (Crypt.) 
|-
| Virtual Herbarium
| Kim, Joel, Leanna 
|}

[last updated Feb 2022]

Wiki Home

2024-02-29T19:36:43Z

Lfeder: /* Curator Guide */

[[File:Nybg.jpg|File:nybg.jpg]]

= Overview =

This wiki provides policies and guidelines for using and digitizing the collections of the William and Lynda Steere Herbarium for NYBG Staff.  

= Herbarium Management =

Guidelines and policies for management of the physical collections.

[[Herbarium use guidelines|Herbarium use guidelines]] [[Herbarium Management Guides| Herbarium Management Guides]]

= Information Management =

Guidelines for using the herbarium's collection management system, EMu.  EMu is used for specimen data entry and the Virtual Herbarium, the DNA Bank, Structural Botany collections, Index Herbariorum, Herbarium transaction management, the Index to American Botanical Literature and Electronic Floras and Monographs.  

[[Getting Started in EMu|Getting Started in EMu]] [[User Guides|User Guides]]

Primary contact: Kimberly Watson (kwatson@nybg.org)

= Specimen Imaging =

Policies for use of the camera stations in the Digital Imaging Center for herbarium specimen digitization.

[[Imaging Lab|Imaging Lab]]

Primary contact: Leanna Feder (lfeder@nybg.org)

= Specimen Georeferencing =

Protocols and methods for georeferencing specimens.

[[GIS Lab|GIS Lab]]

Primary contact: Liz Gjieli (egjieli@nybg.org)

= Curator Guide =
[[Curator Guide|Guidelines for NYBG Curators]]

[[Who should I ask|Whom should I ask]]

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]

[[Grant Budget Calculators|Grant Budget Calculators]]

[[Supplying Digital Images for EMu|Supplying Digital Images for EMu]]

Wiki Home

2024-02-29T19:36:25Z

Lfeder: /* Specimen Imaging */

Supplying Digital Images for EMu

2024-02-29T19:35:15Z

Lfeder:

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images (field photographs, SEMs, botanical illustrations, photomicrographs) can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf|Preparing Images for EMU Ingestion at NYBG using LightRoom]]

[[Media:Metadata_template_guide.pdf|Metadata template guide.pdf]]

Alternatively, metadata may be provided via an Excel template:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf|Preparing Images for EMU Ingestion at NYBG using Excel.pdf]]

[[Media:Excel_Field_Photo_Metadata_Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:33:21Z

Lfeder: /* Supplying Images and Metadata */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf|Preparing Images for EMU Ingestion at NYBG using LightRoom]]

[[Media:Metadata_template_guide.pdf|Metadata template guide.pdf]]

Alternatively, metadata may be provided via an Excel template:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf|Preparing Images for EMU Ingestion at NYBG using Excel.pdf]]

[[Media:Excel_Field_Photo_Metadata_Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:33:02Z

Lfeder: /* Supplying Images and Metadata */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf|Preparing Images for EMU Ingestion at NYBG using LightRoom]]

[[MediaMetadata_template_guide.pdf|Metadata template guide.pdf]]

Alternatively, metadata may be provided via an Excel template:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf|Preparing Images for EMU Ingestion at NYBG using Excel.pdf]]

[[Media:Excel_Field_Photo_Metadata_Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:32:33Z

Lfeder: /* Supplying Images and Metadata */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf/ Preparing Images for EMU Ingestion at NYBG using LightRoom]]

[[MediaMetadata_template_guide.pdf/ Metadata template guide.pdf]]

Alternatively, metadata may be provided via an Excel template:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf|Preparing Images for EMU Ingestion at NYBG using Excel.pdf]]

[[Media:Excel_Field_Photo_Metadata_Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:32:15Z

Lfeder: /* Supplying Images and Metadata */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[[Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf/ Preparing Images for EMU Ingestion at NYBG using LightRoom]]

[[MediaMetadata_template_guide.pdf/ Metadata template guide.pdf]]

Alternatively, metadata may be provided via an Excel template:

[{Media:Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf|Preparing Images for EMU Ingestion at NYBG using Excel.pdf]]

[[Media:Excel_Field_Photo_Metadata_Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:31:27Z

Lfeder: /* Supplying Images and Metadata */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[https://sweetgum.nybg.org/wiki/images/a/a7/Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf/ Preparing Images for EMU Ingestion at NYBG using LightRoom]

[https://sweetgum.nybg.org/wiki/images/f/fb/Metadata_template_guide.pdf/ Metadata template guide.pdf]

Alternatively, metadata may be provided via an Excel template:

[https://sweetgum.nybg.org/wiki/images/0/08/Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf/ Preparing Images for EMU Ingestion at NYBG using Excel.pdf]

[[Media:Excel_Field_Photo_Metadata_Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:30:22Z

Lfeder: /* File Naming Standards */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[https://sweetgum.nybg.org/wiki/images/a/a7/Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf/ Preparing Images for EMU Ingestion at NYBG using LightRoom]

[https://sweetgum.nybg.org/wiki/images/f/fb/Metadata_template_guide.pdf/ Metadata template guide.pdf]

Alternatively, metadata may be provided via an Excel template:

[https://sweetgum.nybg.org/wiki/images/0/08/Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf/ Preparing Images for EMU Ingestion at NYBG using Excel.pdf]

[https://sweetgum.nybg.org/wiki/index.php?title=File:Excel_Field_Photo_Metadata_Template.xlsx/ Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:29:58Z

Lfeder: /* Supplying Images and Metadata */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[https://sweetgum.nybg.org/wiki/images/a/a7/Preparing_Images_for_EMU_Ingestion_at_NYBG_using_LightRoom.pdf/ Preparing Images for EMU Ingestion at NYBG using LightRoom]

[https://sweetgum.nybg.org/wiki/images/f/fb/Metadata_template_guide.pdf/ Metadata template guide.pdf]

Alternatively, metadata may be provided via an Excel template:

[https://sweetgum.nybg.org/wiki/images/0/08/Preparing_Images_for_EMU_Ingestion_at_NYBG_using_Excel.pdf/ Preparing Images for EMU Ingestion at NYBG using Excel.pdf]

[https://sweetgum.nybg.org/wiki/index.php?title=File:Excel_Field_Photo_Metadata_Template.xlsx/ Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:File:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Supplying Digital Images for EMu

2024-02-29T19:25:30Z

Lfeder: /* Supplying Images and Metadata */

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[[File:Preparing Images for EMU Ingestion at NYBG using LightRoom.pdf|Preparing Images for EMU Ingestion at NYBG using LightRoom]]

[[Media:File:Metadata template guide.pdf|Metadata template guide.pdf]]

Alternatively, metadata may be provided via an Excel template:

[[Media:File:Preparing Images for EMU Ingestion at NYBG using Excel.pdf|Preparing Images for EMU Ingestion at NYBG using Excel.pdf]]

[[Media:File:Excel Field Photo Metadata Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:File:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

Wiki Home

2024-02-29T19:24:17Z

Lfeder:

[[File:Nybg.jpg|File:nybg.jpg]]

= Overview =

This wiki provides policies and guidelines for using and digitizing the collections of the William and Lynda Steere Herbarium for NYBG Staff.  

= Herbarium Management =

Guidelines and policies for management of the physical collections.

[[Herbarium use guidelines|Herbarium use guidelines]] [[Herbarium Management Guides| Herbarium Management Guides]]

= Information Management =

Guidelines for using the herbarium's collection management system, EMu.  EMu is used for specimen data entry and the Virtual Herbarium, the DNA Bank, Structural Botany collections, Index Herbariorum, Herbarium transaction management, the Index to American Botanical Literature and Electronic Floras and Monographs.  

[[Getting Started in EMu|Getting Started in EMu]] [[User Guides|User Guides]]

Primary contact: Kimberly Watson (kwatson@nybg.org)

= Specimen Imaging =

Policies for use of the camera stations in the Digital Imaging Center for herbarium specimen digitization.

[[Imaging Lab|Imaging Lab]]

[[Supplying Digital Images for EMu|Supplying Digital Images for EMu]]

Primary contact: Leanna Feder (lfeder@nybg.org)

= Specimen Georeferencing =

Protocols and methods for georeferencing specimens.

[[GIS Lab|GIS Lab]]

Primary contact: Liz Gjieli (egjieli@nybg.org)

= Curator Guide =
[[Curator Guide|Guidelines for NYBG Curators]]

[[Who should I ask|Whom should I ask]]

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]

[[Grant Budget Calculators|Grant Budget Calculators]]

Supplying Digital Images for EMu

2024-02-29T19:22:08Z

Lfeder: Created page with " Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium. == Overview of Metadata Requirements == To be eligible for ingestion into EMu, images must meet minimum metadata requirements: * File name (Meets EMu standards) * Creator (or Photographer) * Scientific name * Copyright Owner * Copyright Statement..."

Multimedia related to NYBG specimens or research can be uploaded to EMu. If desired, images can be published online via the [https://sweetgum.nybg.org/science/vh/media-search/ Digital Image Search] on the Virtual Herbarium.

== Overview of Metadata Requirements ==

To be eligible for ingestion into EMu, images must meet minimum metadata requirements:
* File name (Meets EMu standards)
* Creator (or Photographer)
* Scientific name
* Copyright Owner
* Copyright Statement
* If associated with a vouchered NY specimen, the collector's name and collection number are required.

Images and associated metadata must be provided to the Digital Asset Manager according to the procedures outlined below. Image ingestion into EMu occurs as staff time allows.

== Supplying Images and Metadata ==

To facilitate image ingestion, the preferred method of supplying metadata is via Lightroom:

[[Media:File:Preparing Images for EMU Ingestion at NYBG using LightRoom.pdf|Preparing Images for EMU Ingestion at NYBG using LightRoom]]

[[Media:File:Metadata template guide.pdf|Metadata template guide.pdf]]

Alternatively, metadata may be provided via an Excel template:

[[Media:File:Preparing Images for EMU Ingestion at NYBG using Excel.pdf|Preparing Images for EMU Ingestion at NYBG using Excel.pdf]]

[[Media:File:Excel Field Photo Metadata Template.xlsx|Excel Field Photo Metadata Template.xlsx]]

'''For either method, contact the Digital Asset Manager to discuss image file transfer options: lfeder@nybg.org'''

== File Naming Standards ==

File names must be unique in EMu, if image files are supplied to the Digital Asset Manager and the file names do not meet EMu standards, the files will be re-named.

[[Media:File:EMU File naming-20240229.pdf|EMu File naming-20240229.pdf]]

File:EMU File naming-20240229.pdf

2024-02-29T19:17:57Z

Lfeder:

File:Excel Field Photo Metadata Template.xlsx

2024-02-29T18:46:54Z

Lfeder:

File:Metadata template guide.pdf

2024-02-29T18:45:42Z

Lfeder:

File:Preparing Images for EMU Ingestion at NYBG using Excel.pdf

2024-02-29T18:44:07Z

Lfeder:

File:Preparing Images for EMU Ingestion at NYBG using LightRoom.pdf

2024-02-29T18:41:26Z

Lfeder:

Wiki Home

2024-02-29T18:16:01Z

Lfeder: /* Specimen Imaging */

[[File:Nybg.jpg|File:nybg.jpg]]

= Overview =

This wiki provides policies and guidelines for using and digitizing the collections of the William and Lynda Steere Herbarium for NYBG Staff.  

= Herbarium Management =

Guidelines and policies for management of the physical collections.

[[Herbarium use guidelines|Herbarium use guidelines]] [[Herbarium Management Guides| Herbarium Management Guides]]

= Information Management =

Guidelines for using the herbarium's collection management system, EMu.  EMu is used for specimen data entry and the Virtual Herbarium, the DNA Bank, Structural Botany collections, Index Herbariorum, Herbarium transaction management, the Index to American Botanical Literature and Electronic Floras and Monographs.  

[[Getting Started in EMu|Getting Started in EMu]] [[User Guides|User Guides]]

Primary contact: Kimberly Watson (kwatson@nybg.org)

= Specimen Imaging =

Policies for use of the camera stations in the Digital Imaging Center for herbarium specimen digitization.

[[Imaging Lab|Imaging Lab]]

Supplying Digital Images for EMu

Primary contact: Leanna Feder (lfeder@nybg.org)

= Specimen Georeferencing =

Protocols and methods for georeferencing specimens.

[[GIS Lab|GIS Lab]]

Primary contact: Liz Gjieli (egjieli@nybg.org)

= Curator Guide =
[[Curator Guide|Guidelines for NYBG Curators]]

[[Who should I ask|Whom should I ask]]

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]

[[Grant Budget Calculators|Grant Budget Calculators]]

How to Create Groups of Records

2024-02-29T18:13:29Z

Lfeder:

The Group function in EMu can be used to save a set of records you would like to access again quickly or to share with other users.

== How to Create a Group ==

#Search for the records you would like to save
#From the Menu Bar select '''Tools'''>'''Group'''>'''All Record in Results'''
#Click on the New icon in the lower left hand corner of the dialogue box that appears
#Another dialogue box will appear showing you the type of group you are creating and the number of records you are grouping.  Give your group a name.  

:[[File:ClipCapIt-150721-154009.PNG|File:ClipCapIt-150721-154009.PNG]]

Use the Security tab to enable others to use your group.

:[[File:ClipCapIt-150721-154108.PNG|File:ClipCapIt-150721-154108.PNG]] 

== How to Retrieve a Group ==

After you have created you group, you can view the records at any time using '''Tools'''>'''Group'''>'''Retrieve Group.'''

If you want to merge a group with other records, search for the new records, then go to Tools->Group->Retrieve Group. You will be asked if you want to merge the current records with the group:

:[[File:ClipCapIt-160318-152911.PNG|File:ClipCapIt-160318-152911.PNG]]

Click Yes.

== How to Add Records to an Existing Group ==

Search for new records to add to group and select the records.  

Go to Tools->Group->Selected Records.  If adding one record, highlight that record and use Tools->Group->Current Record.

Find the existing group in the Groups list, select the group, and click Add.

Note: you must be the owner of the group to add records to it.

== How to Remove Records from an Existing Group ==

Go to Tools->Group->Retrieve group to call up the group you want to edit.

Remove the records you want to take out of the group by selecting the record and using Discard.  File->Discard->Current (or Selected) Record(s). Or use [[File:ClipCapIt-160316-162302.PNG|File:ClipCapIt-160316-162302.PNG]] in the toolbar.

Once you have the records you want to remain in the group, select all records.  

Go to Tools->Group->Selected Records.

Find the existing group in the list, select the group and click Replace.

== How to Change Security Access for Individuals ==

If you would like another EMu user to be able to add records to a group, you must update their security permissions via the Groups Module.

Highlight the relevant User and edit their permissions by selecting or deselecting the "Edit" and "Delete" checkboxes in the permissions field.

:[[File:Group_permissions.JPG|600px]]

'''NOTE: If you choose to add a user via the Group module, the default permissions will be set to allow that user to Edit AND Delete.'''
Permission to delete means permission to delete the entire Group, not permission to delete records from the group, which can only be done via the steps outlined above.

File:Group permissions.JPG

2024-02-29T18:03:11Z

Lfeder:

How to update Ghostscript

2024-02-21T20:21:17Z

Lfeder: /* Update Ghostscript */

= ERROR: Cannot open PDF =

If a PDF does not open in EMu, and instead you recieve an error message that states something similar to the message shown below, then you must update the computer's version of Ghostscript.

"Postscript delegate failed "C:\Users.... No such file or directory @ error/pdf.c/ReadPDFImage/"

:[[File:ClipCapIt-160318-144518.PNG|File:ClipCapIt-160318-144518.PNG]] 

= Update Ghostscript =

#Close EMu
#Uninstall whichever current version of Ghostscript you are running.
#*Search for Ghostscript in your Windows search bar at the bottom left of your screen, select "uninstall." [[File:Ghostscript uninstall 01.PNG|none|500px|Ghostscript uninstall 01.PNG]]
#*The Control Panel will open, select Ghostscript, select Uninstall. [[File:Ghostscript uninstall 02.PNG|none|700px|Ghostscript uninstall 02.PNG]]
#*Follow screen prompts to complete the deinstallation.   
#Install Ghostscript 10.02.1
#*Open this link: [https://github.com/ArtifexSoftware/ghostpdl-downloads/releases/download/gs10021/gs10021w32.exe] https://github.com/ArtifexSoftware/ghostpdl-downloads/releases/download/gs10021/gs10021w32.exe
#*Save executable file to computer
#*Run executable file (Note: only users with "Admin" status can install applications on Herbarium computers)

= Restart EMu =

You may need to restart your instance of EMu in order for the update to take effect.

In the event that restarting EMu does not work, restart your computer.

If after restarting your computer you still cannot open a PDF in EMu, please contact an Information Manager.

How to update Ghostscript

2024-02-21T20:18:41Z

Lfeder: /* Update Ghostscript */

= ERROR: Cannot open PDF =

If a PDF does not open in EMu, and instead you recieve an error message that states something similar to the message shown below, then you must update the computer's version of Ghostscript.

"Postscript delegate failed "C:\Users.... No such file or directory @ error/pdf.c/ReadPDFImage/"

:[[File:ClipCapIt-160318-144518.PNG|File:ClipCapIt-160318-144518.PNG]] 

= Update Ghostscript =

The latest versions of Ghostscipt (GS) will not work with our current version of EMu. To revert to a version of Ghostcript that is compatible with our version of EMu, you must:

#Close EMu
#Uninstall whichever current version of Ghostscript you are running.
#*Search for Ghostscript in your Windows search bar at the bottom left of your screen, select "uninstall." [[File:Ghostscript uninstall 01.PNG|none|500px|Ghostscript uninstall 01.PNG]]
#*The Control Panel will open, select Ghostscript, select Uninstall. [[File:Ghostscript uninstall 02.PNG|none|700px|Ghostscript uninstall 02.PNG]]
#*Follow screen prompts to complete the deinstallation.   
#Install Ghostscript 9.26
#*Open this link: [https://github.com/ArtifexSoftware/ghostpdl-downloads/releases/download/gs10021/gs10021w32.exe]
#*Save executable file to computer
#*Run executable file (Note: only users with "Admin" status can install applications on Herbarium computers)

= Restart EMu =

You may need to restart your instance of EMu in order for the update to take effect.

In the event that restarting EMu does not work, restart your computer.

If after restarting your computer you still cannot open a PDF in EMu, please contact an Information Manager.

How to use a Nikon camera imaging station

2023-10-18T16:56:40Z

Lfeder: /* Destination Folder */

= Overview =

This page contains information for first-time digitizers who would like to photograph specimen sheets using a Photo-eBox inside the Herbarium Digital Imaging Center. Below are step-by-step instructions for getting started and selecting new-user preferences specific to software installed at a Nikon camera imaging workstation. Detailed equipment specifications can be found on on the XXX page.

= Getting started =

== Turn on Photo-eBox ==
<ul style="line-height: 18.9091px;">
<li>Power on the Photo-eBox by pressing the green power switch only. If there is no green switch, flip the switch on the far right side of the front panel.</li>
<li>Please, do not touch the other switches or knobs. </li>
<li>Allow the lights to warm up for ±3 minutes before you begin photographing specimens.
:[[File:ClipCapIt-160314-164619.PNG|File:ClipCapIt-160314-164619.PNG]] <ul style="line-height: 18.9091px;">
</ul></li>
</ul>

== Turn on Computer ==

*Log in using your NYBG username and password. If you do not have an NYBG user account, please log in as a visitor (Username: visitor Password: Visi3tor).

*If you do not already have a folder in the Public Pictures directory on the computer hard drive, please create one as follows:
<ol style="line-height: 18.9091px; margin-left: 40px;">
<li>Using Windows Explorer, navigate to C:\Public Pictures</li>
<li>Within "Public Pictures" create a new folder</li>
<li>Rename the new folder with the digitizer's First_Last name</li>
<li>Within the new folder, create two additional folders named "today" and "process"</li>
</ol>

:[[File:DestFolder process 02.JPG|500px|]]:[[File:Process 02.JPG|500px|]]
: 
:

= Using a Nikon Camera Station =

== Start camera and software ==

Turn on the Nikon camera by gently toggling the power switch to the "ON" position. The Nikon camera does not hibernate when inactive, so it is necessary to switch it "ON" and "OFF" at the start and end of any imaging session.''' '''

:[[File:ClipCapIt-160317-120700.PNG|File:ClipCapIt-160317-120700.PNG]]

 Any imaging workstation equipped with a Nikon camera will have two software applications installed and ready for use on the computer's desktop: 

*'''Camera Control Pro 2''' is used for remote camera control and shooting from the computer. First-time users must first select certain "preferences" before they may begin digitizing specimens. 
*'''ViewNX''' is used to view raw image files captured with the Nikon camera.

== Remote Shooting Settings ==

The Camera Control Pro software allows the user to change camera settings and press the shutter release button from the computer.

=== Select Options ===

*'''Select "Options" located under the "Tools" tab.'''
*'''Do not change any camera settings without the assistance of the Digital Asset Manager.''''' ''They have been pre-selected according to the lighting conditions specific to each workstation.

[[File:Camera Control Pro 01.PNG|File:Camera Control Pro 01.PNG]]

#Select the checkbox marked "Shoot". Choose "Space" from the drop-down menu. Deselect boxes next to "Ctrl", "Shift", "Alt". Deselect "AF and Shoot".
#Select "Synchronize camera date and time with computer when camera is connected"
#Select "OK"

[[File:Camera Control Pro 02.PNG|File:Camera Control Pro 02.PNG]]

=== Select Transfer Options ===

'''Select "Transfer Options" located under the "Tools" menu.'''

[[File:Camera Control Pro 03.PNG|File:Camera Control Pro 03.PNG]]

==== Destination Folder ====

'''Set the destination folder for your images, this is where your images will be saved.'''

#Select Browse.
#Navigate to and select the "today" folder within the digitizer's "First_Last" named folder, located in the "Public Pictures" directory:  C:\Public Pictures
#Select "OK"

[[File:Transfer options.JPG|900px|]]

==== File Naming ====

#Select Edit.
#In the "Prefix" field type your name followed by an underscore and your project acronym. In this example the project is "Newly Mounted" and the acronym is "NMTD". If you do not know your project acronym contact your supervisor or the Digital Asset Manager.
#Select "Shooting date and time" in the drop-down menu.
#Select "OK"

[[File:Camera Control Pro 05.PNG|File:Camera Control Pro 05.PNG]]

==== Complete Transfer Options ====

#Select "Attach IPTC Information"
#Select "Embed ICC Profile"
#Select "OK"

[[File:Camera Control Pro 06.PNG|File:Camera Control Pro 06.PNG]]

=== Rotate Images ===

'''When the program is opened images will be oriented horizontally or in landscape view.  All images must be oriented vertically or in portrait view prior to post-processing.  At Nikon stations images must be rotated at the beginning of each imaging session. '''

Change the orientation of images by selecting "Rotate Images by 90 Degrees CCW" located under the "Image" menu.

[[File:Camera Control Pro 09.PNG|File:Camera Control Pro 09.PNG]]

== Image Capture ==

How to use a Nikon camera imaging station

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Lfeder: /* Destination Folder */

= Overview =

This page contains information for first-time digitizers who would like to photograph specimen sheets using a Photo-eBox inside the Herbarium Digital Imaging Center. Below are step-by-step instructions for getting started and selecting new-user preferences specific to software installed at a Nikon camera imaging workstation. Detailed equipment specifications can be found on on the XXX page.

= Getting started =

== Turn on Photo-eBox ==
<ul style="line-height: 18.9091px;">
<li>Power on the Photo-eBox by pressing the green power switch only. If there is no green switch, flip the switch on the far right side of the front panel.</li>
<li>Please, do not touch the other switches or knobs. </li>
<li>Allow the lights to warm up for ±3 minutes before you begin photographing specimens.
:[[File:ClipCapIt-160314-164619.PNG|File:ClipCapIt-160314-164619.PNG]] <ul style="line-height: 18.9091px;">
</ul></li>
</ul>

== Turn on Computer ==

*Log in using your NYBG username and password. If you do not have an NYBG user account, please log in as a visitor (Username: visitor Password: Visi3tor).

*If you do not already have a folder in the Public Pictures directory on the computer hard drive, please create one as follows:
<ol style="line-height: 18.9091px; margin-left: 40px;">
<li>Using Windows Explorer, navigate to C:\Public Pictures</li>
<li>Within "Public Pictures" create a new folder</li>
<li>Rename the new folder with the digitizer's First_Last name</li>
<li>Within the new folder, create two additional folders named "today" and "process"</li>
</ol>

:[[File:DestFolder process 02.JPG|500px|]]:[[File:Process 02.JPG|500px|]]
: 
:

= Using a Nikon Camera Station =

== Start camera and software ==

Turn on the Nikon camera by gently toggling the power switch to the "ON" position. The Nikon camera does not hibernate when inactive, so it is necessary to switch it "ON" and "OFF" at the start and end of any imaging session.''' '''

:[[File:ClipCapIt-160317-120700.PNG|File:ClipCapIt-160317-120700.PNG]]

 Any imaging workstation equipped with a Nikon camera will have two software applications installed and ready for use on the computer's desktop: 

*'''Camera Control Pro 2''' is used for remote camera control and shooting from the computer. First-time users must first select certain "preferences" before they may begin digitizing specimens. 
*'''ViewNX''' is used to view raw image files captured with the Nikon camera.

== Remote Shooting Settings ==

The Camera Control Pro software allows the user to change camera settings and press the shutter release button from the computer.

=== Select Options ===

*'''Select "Options" located under the "Tools" tab.'''
*'''Do not change any camera settings without the assistance of the Digital Asset Manager.''''' ''They have been pre-selected according to the lighting conditions specific to each workstation.

[[File:Camera Control Pro 01.PNG|File:Camera Control Pro 01.PNG]]

#Select the checkbox marked "Shoot". Choose "Space" from the drop-down menu. Deselect boxes next to "Ctrl", "Shift", "Alt". Deselect "AF and Shoot".
#Select "Synchronize camera date and time with computer when camera is connected"
#Select "OK"

[[File:Camera Control Pro 02.PNG|File:Camera Control Pro 02.PNG]]

=== Select Transfer Options ===

'''Select "Transfer Options" located under the "Tools" menu.'''

[[File:Camera Control Pro 03.PNG|File:Camera Control Pro 03.PNG]]

==== Destination Folder ====

'''Set the destination folder for your images, this is where your images will be saved.'''

#Select Browse.
#Navigate to and select your folder in the "Public Pictures" folder:  C:\Users\Public\Pictures
#Select "OK"

[[File:Transfer options.JPG|900px|]]

==== File Naming ====

#Select Edit.
#In the "Prefix" field type your name followed by an underscore and your project acronym. In this example the project is "Newly Mounted" and the acronym is "NMTD". If you do not know your project acronym contact your supervisor or the Digital Asset Manager.
#Select "Shooting date and time" in the drop-down menu.
#Select "OK"

[[File:Camera Control Pro 05.PNG|File:Camera Control Pro 05.PNG]]

==== Complete Transfer Options ====

#Select "Attach IPTC Information"
#Select "Embed ICC Profile"
#Select "OK"

[[File:Camera Control Pro 06.PNG|File:Camera Control Pro 06.PNG]]

=== Rotate Images ===

'''When the program is opened images will be oriented horizontally or in landscape view.  All images must be oriented vertically or in portrait view prior to post-processing.  At Nikon stations images must be rotated at the beginning of each imaging session. '''

Change the orientation of images by selecting "Rotate Images by 90 Degrees CCW" located under the "Image" menu.

[[File:Camera Control Pro 09.PNG|File:Camera Control Pro 09.PNG]]

== Image Capture ==

File:Transfer options.JPG

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Lfeder: