The New York Botanical Garden - User contributions [en]

Wiki Home

2025-01-24T14:26:29Z

Kwatson: /* Information Management */

[[File:Nybg.jpg|File:nybg.jpg]]

= Overview =

This wiki provides policies and guidelines for using and digitizing the collections of the William and Lynda Steere Herbarium for NYBG Staff.  

= Herbarium Management =

Guidelines and policies for management of the physical collections.

[[Herbarium use guidelines|Herbarium use guidelines]] [[Herbarium Management Guides| Herbarium Management Guides]]

= Information Management =

Guidelines for using the herbarium's collection management system, EMu, used for specimen data entry and the Virtual Herbarium, the DNA Bank, Structural Botany collections, Index Herbariorum, Herbarium transaction management, the Index to American Botanical Literature and Electronic Floras and Monographs.  

[[Getting Started in EMu|Getting Started in EMu]] [[User Guides|User Guides]]

Primary contact: Kimberly Watson (kwatson@nybg.org)

= Specimen Imaging =

Policies for use of the camera stations in the Digital Imaging Center for herbarium specimen digitization.

[[Imaging Lab|Imaging Lab]]

Primary contact: Leanna Feder (lfeder@nybg.org)

= Specimen Georeferencing =

Protocols and methods for georeferencing specimens.

[[GIS Lab|GIS Lab]]

Primary contact: Liz Gjieli (egjieli@nybg.org)

= Curator Guide =
[[Curator Guide|Guidelines for NYBG Curators]]

[[Who should I ask|Whom should I ask]]

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]

[[Grant Budget Calculators|Grant Budget Calculators]]

[[How to prepare specimen data for EMu import|How to prepare specimen data for EMu import]]

[[Supplying Digital Images for EMu|Supplying Digital Images for EMu]]

Wiki Home

2025-01-24T14:25:27Z

Kwatson: /* Curator Guide */

[[File:Nybg.jpg|File:nybg.jpg]]

= Overview =

This wiki provides policies and guidelines for using and digitizing the collections of the William and Lynda Steere Herbarium for NYBG Staff.  

= Herbarium Management =

Guidelines and policies for management of the physical collections.

[[Herbarium use guidelines|Herbarium use guidelines]] [[Herbarium Management Guides| Herbarium Management Guides]]

= Information Management =

Guidelines for using the herbarium's collection management system, EMu.  EMu is used for specimen data entry and the Virtual Herbarium, the DNA Bank, Structural Botany collections, Index Herbariorum, Herbarium transaction management, the Index to American Botanical Literature and Electronic Floras and Monographs.  

[[Getting Started in EMu|Getting Started in EMu]] [[User Guides|User Guides]]

Primary contact: Kimberly Watson (kwatson@nybg.org)

= Specimen Imaging =

Policies for use of the camera stations in the Digital Imaging Center for herbarium specimen digitization.

[[Imaging Lab|Imaging Lab]]

Primary contact: Leanna Feder (lfeder@nybg.org)

= Specimen Georeferencing =

Protocols and methods for georeferencing specimens.

[[GIS Lab|GIS Lab]]

Primary contact: Liz Gjieli (egjieli@nybg.org)

= Curator Guide =
[[Curator Guide|Guidelines for NYBG Curators]]

[[Who should I ask|Whom should I ask]]

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]

[[Grant Budget Calculators|Grant Budget Calculators]]

[[How to prepare specimen data for EMu import|How to prepare specimen data for EMu import]]

[[Supplying Digital Images for EMu|Supplying Digital Images for EMu]]

How to prepare specimen data for EMu import

2024-10-24T18:41:19Z

Kwatson:

== Overview ==

The template below is intended to provide NY researchers the guidance and means to format their specimen collection data for import to EMu.

Please note: The more records in the dataset, the more efficient is this method compared to manual data entry. If a dataset is too small, the latter may be preferred/required.

== Instructions ==

Please download and save a copy of the template.

Please populate the fields according to the instructions provided within the column heading for each field. To view the instructions, select the column heading within the row called "Field."

:[[File:ClipCapIt-230519-141357.PNG]]

Your dataset may not require use of every field provided. Please leave unused fields blank, or delete any unnecessary columns/fields.

You may move columns as necessary to make data entry easier.

If necessary, you may add new columns to accommodate data that do not belong in any existing field. Please contact Kim Watson to determine if your data can be mapped to a different field in EMu than those provided.

== Template ==

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]

How to prepare specimen data for EMu import

2024-10-24T18:40:49Z

Kwatson:

== Overview ==

The template below is intended to provide NY researchers the guidance and means to format their specimen collection data for import to EMu.

Please note: The more records in the dataset, the more efficient this method is compared to manual data entry. If a dataset is too small, the latter may be preferred/required.

== Instructions ==

Please download and save a copy of the template.

Please populate the fields according to the instructions provided within the column heading for each field. To view the instructions, select the column heading within the row called "Field."

:[[File:ClipCapIt-230519-141357.PNG]]

Your dataset may not require use of every field provided. Please leave unused fields blank, or delete any unnecessary columns/fields.

You may move columns as necessary to make data entry easier.

If necessary, you may add new columns to accommodate data that do not belong in any existing field. Please contact Kim Watson to determine if your data can be mapped to a different field in EMu than those provided.

== Template ==

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]

How to prepare specimen data for EMu import

2024-10-24T18:40:33Z

Kwatson:

== Overview ==

The template provided below is intended to provide NY researchers the guidance and means to format their specimen collection data for import to EMu.

Please note: The more records in the dataset, the more efficient this method is compared to manual data entry. If a dataset is too small, the latter may be preferred/required.

== Instructions ==

Please download and save a copy of the template.

Please populate the fields according to the instructions provided within the column heading for each field. To view the instructions, select the column heading within the row called "Field."

:[[File:ClipCapIt-230519-141357.PNG]]

Your dataset may not require use of every field provided. Please leave unused fields blank, or delete any unnecessary columns/fields.

You may move columns as necessary to make data entry easier.

If necessary, you may add new columns to accommodate data that do not belong in any existing field. Please contact Kim Watson to determine if your data can be mapped to a different field in EMu than those provided.

== Template ==

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]

How to prepare specimen data for EMu import

2024-10-24T18:17:54Z

Kwatson:

== Overview ==

The template provided below is intended to provide NY researchers the guidance and means to format their specimen collection data according to the fields and formatting required for import to EMu.

Please note: The more records in the dataset, the more efficient this method is for inputting data to EMu compared to manual data entry. If a dataset is too small, the latter may be preferred.

== Instructions ==

Please download and save a copy of the template.

Please populate the fields according to the instructions provided within the column heading for each field. To view the instructions, select the column heading within the row called "Field."

:[[File:ClipCapIt-230519-141357.PNG]]

Your dataset may not require use of every field provided. Please leave unused fields blank, or delete any unnecessary columns/fields.

You may move columns as necessary to make data entry easier.

If necessary, you may add new columns to accommodate data that do not belong in any existing field. Please contact Kim Watson to determine if your data can be mapped to a different field in EMu than those provided.

== Template ==

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]

File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx

2024-10-24T18:15:09Z

Kwatson:

This template is intended to provide NY researchers the guidance and means to format their specimen collection data for import to EMu.

Please note: The more records included in a dataset to be imported, the more efficient this method is compared to manual data entry. If a dataset is too small, manual data entry may be preferred/required.

File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx

2024-10-24T18:14:35Z

Kwatson:

File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx

2024-10-24T18:11:17Z

Kwatson: Kwatson uploaded a new version of File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx

This template is intended to provide NY researchers the guidance and means to format their specimen collection data according to the fields and formatting required for import to EMu.

Please note: The more records included in the dataset to be imported, the more efficient this method is for inputting data to EMu compared to manual data entry. If a dataset is too small, manual data entry may be preferred.

Herbarium use guidelines

2024-08-16T22:48:36Z

Kwatson: /* Pest Control */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references [add link]

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Lall.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the Herbarium and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to NYBG's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [add link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY pest free zones are the herbarium and visitor offices in the International Plant Science Center (IPSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:47:19Z

Kwatson: /* Geography */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references [add link]

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Lall.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the Herbarium and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to NYBG's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [add link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:44:28Z

Kwatson: /* Computers: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references [add link]

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Lall.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the Herbarium and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to NYBG's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:43:38Z

Kwatson: /* Microscopes: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references [add link]

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Lall.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the Herbarium and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:43:08Z

Kwatson: /* Microscopes: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references [add link]

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Lall.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:42:49Z

Kwatson: /* Supplies: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references [add link]

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Lall.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:42:26Z

Kwatson: /* Curating herbarium: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references [add link]

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:41:13Z

Kwatson: /* Sampling specimens: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:40:29Z

Kwatson:

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the [https://sweetgum.nybg.org/science/wp-content/uploads/2024/04/NY-Destructive-Sampling-MTA-Form-2024_final.docx Destructive Sampling Policy]and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:36:15Z

Kwatson: /* Annotations: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the destructive sampling policy [link to policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:35:02Z

Kwatson: /* After removing specimens for study:   */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated. We must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the destructive sampling policy [link to policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:34:14Z

Kwatson: /* Handling the compactors and cabinets properly: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time, and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the destructive sampling policy [link to policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:33:35Z

Kwatson:

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information/ Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the destructive sampling policy [link to policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Herbarium use guidelines

2024-08-16T22:31:35Z

Kwatson:

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [https://sweetgum.nybg.org/science/visitor-information.php Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

Visitor badges (key cards) work 7 days/week, 6am-9pm. General staff badges work M-F, 6am-9pm.

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the destructive sampling policy [link to policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Lall.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed at the end of the general fern collection on the 5th floor. They are in alphabetical order by ''basionym'' (geography is ignored).

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

Parties Module

2024-02-08T15:18:01Z

Kwatson:

= Overview =

The Parties module stores information about people and organizations.  This module stores all information about specimen collectors, determiners and authors of plant, algal and fungal names.  The module stores any biographic information known about a person, including birth and death dates, collecting locations, institutional affiliations, alternate name spellings, etc.

== Index Herbariorum ==

The Parties module also stores all data for Index Herbariorum, but only the Editor of Index Herbariorum has permission to edit those records.  These records appear grayed out but can be used as attachments to other modules.

= Quick Guide to entering a new Parties Record =

Most users will be entering a new Author, Collector and/or Determiner record for specimen data entry.  

'''Open the Parties module'''

The Parties module opens in Query Mode. You can either search for an existing person or create a new record.

:[[File:ClipCapIt-150721-150717.PNG|File:ClipCapIt-150721-150717.PNG]]

To begin entering a new record, click New (Ctrl + N).

== Person Tab ==

Start by entering as much complete information you have in the First, Middle and Last name fields.  Please include any [[Entering Symbols and Diacritics|diacritical marks]].  A Person record can be used to record information for one person only, not collaborations or teams.

:[[File:ClipCapIt-160315-095928.PNG|File:ClipCapIt-160315-095928.PNG]]

 '''''Derived Names'''''

Derived names are automatically entered when the record is saved. If the automatically formatting is incorrect, change Automatic to NO.  

If you are adding the author of a plant/algal/fungal name, please enter the person's official author abbreviation from the Authors of Plant Names ([http://ipni.org/ipni/authorsearchpage.do http://ipni.org/ipni/authorsearchpage.do]) in the '''Taxonomic '''field.  '''Please use the exact formatting as IPNI uses.'''

'''''Source of Information'''''

Source of data for the authority file.  This field captures information about where the name of the person comes from, e.g. Index Herbariorum - Collectors A-D, or NYBG specimen label or Authors of Fungal Names, etc.

== Roles Tab ==

'''''Roles'''''

The person’s role as collector, determiner and/or author.  Enter each role on a separate line.

'''''Specialties'''''

The group of organisms in which the person specializes.

:[[File:ClipCapIt-160315-100024.PNG|File:ClipCapIt-160315-100024.PNG]]

== Biography Tab ==

Enter Date of Birth and Date of Death if known.

If exact dates are not know, enter any date range known under Period of Activity Notes.

For places the person has worked or collected, enter complete country names on separate lines under Movement Details.

:[[File:ClipCapIt-160315-100114.PNG|File:ClipCapIt-160315-100114.PNG]]

== Address Tab ==

Please do NOT use the Address Tab to store any locality information about authors, collectors, or determiners unless specifically needed for a mailing address. All general locality information should be entered on the Biography Tab in the Location field.

File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx

2023-12-14T18:56:07Z

Kwatson: Kwatson uploaded a new version of File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx

Herbarium use guidelines

2023-09-21T16:45:49Z

Kwatson: /* Computers: */

== Herbarium Use ==

Anyone new to the Herbarium must receive an orientation tour. Contact Nicole or Matthew (Phan.) or Laura (Crypt.) to set this up.

'''Reminders:'''

No food or drink is allowed in the herbarium. If you need a refreshement break, food and drinks can be left in the entrance vestibule on each floor.  

Please turn off any lights in the herbarium that are no longer needed (when you're finished with an aisle). Please turn ''all'' the lights off at the end of the day if you are the last to leave.

=== Visitors to the Herbarium:  ===

For visitors coming to the herbarium, see the [http://sweetgum.nybg.org/science/visitor-information.php Herbarium Visitor Information] page on our main website.

For staff who are hosting or orienting a visitor, see our [[Guidelines for orienting visitors|Guidelines for orienting visitors]]

=== Handling the compactors and cabinets properly: ===

Please only move one bank of cabinets at a time and do not open an aisle halfway.

To unlock an aisle please do not slam the button! Gently push it in halfway, and when you start to feel tension you may then use more force to unlock it completely.

If pushing a cart in the herbarium please be careful not to hit the compactor handle and manual lock peg.

When you are finished, please make sure nothing is left in the aisles and also that cabinets are completely closed, with latches at top and bottom of the doors engaged and both handles in the closed position.

=== After removing specimens for study:   ===

Please '''do''' refile any genus and species covers '''and '''any specimens that you did not annotate. 

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave them on the half-high counters. 

=== Annotations: ===

If you are annotating many specimens, you may use this template [add link] to make annotation labels, or use your own pre-printed annotation labels.

We also have herbarium supplied annotation labels that can be found in multiple baskets on each floor of the herbarium (generally near the microscopes). If we are running low on annotation labels, please ask a member of the staff to refill the baskets.  Annotation labels for types can be found on the third floor (near the type collection) or you can use the [[Type Annotation Labels|printable templates here]].  

*'''Phan:''' We ask everyone to '''please glue''' all annotation labels onto the sheets.  
*'''Crypt:''' Put the new annotation under the lip of the packet or inside the box.

Please '''do not''' refile any specimens that you have annotated, we must record new identifications and name changes for many of the specimens. There are cubbies on each floor of the herbarium to leave such specimens. Visitors may also leave annotated specimens (specimens only; not genus or species folders) on the half-high counters.

=== Sampling specimens: ===

If you need to sample specimens, please read the destructive sampling policy [link to policy] and consult Matthew (Phan.), Laura (Crypt.), or ask the herbarium staff member providing your orientation. 

=== Curating herbarium: ===

'''Visitors''': If your study results in the necessity of a rearrangement of our collections, please leave the specimens that you annotated on a table with a complete list of synonyms, so that the specimens can be filed and cross-referenced properly.

'''Staff''': If specimens need to be shifted or new folders made, and you're not trained in current curation procedues, please contact Nicole (Phan.) or Laura (Crypt.).

Supplies like genus covers, species covers, and packets can be requested from Nicole (Phan.) or Laura (Crypt.).

General supplies like glue, forceps, barcodes, etc. can be requested from Lisa Frucella.

 

[[How to request genus covers|How to request genus covers]]

How to make cross references

=== Supplies: ===

If you need glue, annotation slips, destructive sampling slips, genus/species covers, label paper, packets, microscope bulbs, etc., or if you notice that they are running low in the herbarium or visitor offices, please contact Nicole or Lisa Frucella.

=== Microscopes: ===

Dissecting microscopes are provided at various stations throughout the herbarium, and in the visitor offices. 

If there is a problem with any of the scopes in the Herbarium, or in the visitor offices, please contact Nicole.

Please '''do not''' move scopes or lamps to different stations.

=== Computers: ===

If there is a problem with any of the computers in the Herbarium or in the visitor offices, please contact Leanna. If it is an EMu or Virtual Herbarium problem, please contact one of the Information Managers (Kim, Leanna, Joel).

Wi-Fi is available in the herbarium -- it's called "NYBGfree". Once you connect to the network, you will be taken to a webpage to agree to the garden's conditions of use. 

== Organization of the Herbarium ==

=== '''Phanerogamic''' ===

Families are arranged numerically in the Englerian sequence, modified to reflect the families recognized by Cronquist, 1988.

*Family lists are posted in several places on each floor. You can also [[NY Family List|consult the family list here]].
*Know your family number, but unsure which floor it's on? [[NY Family List#Herbarium Layout by Floor|Consult the herbarium layout by floor]]. 

'''NOTE:''' We do ''not'' use APG IV for all plant families (we're working on updating some sections of the herbarium to reflect this system). If you're unsure which plant family NY uses to file specimens, you can search for the genus/species in the taxonomy module in EMu. Or you can search for the genus/sepcies on the [http://sweetgum.nybg.org/science/vh/ C. V. Starr Virtual Herbarium] website (type in your search, click on any specimen to view the specimen details page where you can see the filed as family name).   

Within each family, the genera are sorted alphabetically; each genus is sorted into geographical regions in color-coded folders (see below); and within geographic regions the species are sorted alphabetically, with unidentified specimens at the end of each category.

Boxes of separate parts, including fruits, are filed at the end of each family. 

==== Geography ====

Specimens are filed in the herbarium in the following sequence:

                US  United States and Canada (includes Greenland)

                CA  Mexico and Central America (includes Baja California)

                WI  West Indies (includes The Bahamas and Bermuda)

                BR  Brazil (Only the following families should be filed with Brazil as a separate geographical region!)

                    47  Bromeliaceae

                    51   Juncaceae

                    56  Velloziaceae

                    64  Burmanniaceae

                    71  Chloranthaceae

                    90  Balanophoraceae

                    146  Chrysobalanaceae

                    148  Connaraceae

                    171.1  Krameriaceae

                    172  Dichapetalaceae

                    209  Caryocaraceae

                    224  Flacourtiaceae

                    245  Lecythidaceae

                    269  Sapotaceae

                SA  South America (includes Trinidad and Tobago)

                EUR  Europe (includes Iceland and part of the former USSR)

                AFR  Africa (includes Madagascar, Seychelles & Kerguelen Islands)

                NAS  Northern Asia (includes part of the former USSR)

                TAS  Tropical Asia (includes Hainan, Tibet)

                AUS  Australia (includes New Zealand)

                PAC  Pacifica (includes Hawaii & New Caledonia)

Small islands are filed with the closest geographical area. Color coded maps can be found on each floor of the herbarium, or you can view the map here [link]. 

 

=== Types ===

Type specimens are arranged in a similar fashion as the general collection, but in a separate part of the herbarium.

'''Phanerogamic types''' are filed on the 3rd floor. Type specimens are filed under the ''basionym'' in the currently accepted family.

'''Fern types''' are filed by name at the end of the general fern collection on the 5th floor. They are numberd by genus like the general fern collection, and are separated geographically as new world and old world. 

'''Cryptogamic types''' are filed in the general collection, inside the first red folder for each genus, by ''basionym''.

Anyone annotating type specimens, or visitors selecting types for a loan, should only remove the specimens themselves from the cabinets to be placed on the countertop.  ''All folders must be returned to the cabinets in the correct order''.

== Pest Control ==

Everyone should be concerned about insect infestations in the herbarium and work areas in this complex of buildings. The ONLY bug free zones are the herbarium and visitor offices in the Plant Science Center (PSC) building. Specimens that have been out of the herbarium and held ''anywhere else'' MUST be frozen before being refiled in the herbarium building. The entire Library Building is NOT a bug free zone, if you bring specimens to your office, they MUST be frozen before refiling in the herbarium.

=== Freezing Specimens:  ===

Specimens in the Phan. are to be frozen for three days.  Available freezers, on the first and fourth floors of the Library Building, can be opened Tuesday and Friday afternoons, between 2pm and 5pm.  Do not open the freezers to drop off or pick up specimens at any other time, to ensure the specimens go through the entire freezing cycle.

Ask Lucy, Edgardo, or Nicole for an introduction to this process.

Specimens in the Crypt are frozen for a week, those freezers can be opened Wednesdays, please contact Laura.

=== Pheromone traps:   ===

The most common pest is the herbarium beetle (''Lasioderma serricorne'').  To monitor for the presence of this beetle, pheromone traps are used. The monitoring is directed by Edgardo, who requests periodically by email that each of us check our traps. You can get a trap from him to assess your office or herbarium cabinet.

=== Cold storage room:   ===

On the first floor, the cold room is maintained at a temperature that inhibits feeding by herbarium beetle larvae.  The room houses specimens received on exchange and awaiting mounting, specimens to be sent on exchange, and staff collections awaiting identification.  Any collections to be placed in this room must first be frozen.

File:Rapid Data Entry in EMu v2022-07-07.pdf

2023-09-20T21:50:32Z

Kwatson: Kwatson uploaded a new version of "File:Rapid Data Entry in EMu v2022-07-07.pdf"

NYBG Instruction manual for transcribing specimen data using the RDE Tab in EMu. Version dated 2022-07-07.

Curator Guide

2023-09-01T15:11:34Z

Kwatson:

= Overview =
This section of the NYBG Herbarium Wiki is intended to support NYBG Curators. It is a work in progress, and we welcome suggestions for additional content.

= Herbarium Support =
[[Who should I ask|Whom should I ask about...]]

[[Grant Budget Calculators|Grant Budget Calculators]]

= How To's =

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing How to submit an idea for The Hand Lens]

[[How to prepare specimen data for EMu import]]

[[How to request a map]]

Curator Guide

2023-09-01T15:11:07Z

Kwatson: /* Herbarium Support */

Curator Guide

2023-09-01T15:10:05Z

Kwatson: /* Herbarium Support */

= Overview =
This section of the NYBG Herbarium Wiki is intended to support NYBG Curators. It is a work in progress, and we welcome suggestions for additional content.

= Herbarium Support =
[[Who should I ask|Whom should I ask about...]]

[[Grant Budget Calcuators|Grant Budget Calculators]]

= How To's =

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing How to submit an idea for The Hand Lens]

[[How to prepare specimen data for EMu import]]

[[How to request a map]]

Curator Guide

2023-09-01T15:05:18Z

Kwatson:

= Overview =
This section of the NYBG Herbarium Wiki is intended to support NYBG Curators. It is a work in progress, and we welcome suggestions for additional content.

= Herbarium Support =
[[Who should I ask|Whom should I ask about...]]

[[Grant Budget Calcuators|Budgeting costs for grants]]

= How To's =

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing How to submit an idea for The Hand Lens]

[[How to prepare specimen data for EMu import]]

[[How to request a map]]

Grant Budget Calculators

2023-09-01T15:00:49Z

Kwatson: Created page with "= Overview = This section of the NYBG Herbarium Wiki is intended to support NYBG Curators with budgeting grant costs associated with Herbarium materials and supplies, image a..."

= Overview =
This section of the NYBG Herbarium Wiki is intended to support NYBG Curators with budgeting grant costs associated with Herbarium materials and supplies, image archive storage and backup, and Herbarium personnel time.

Please download the relevant calculator and follow the instructions provided.

= Grant Budget Calculators =
[[:File:Grant Budget Calculator Phan Herbarium NYBG 2023-08.xlsx|Grant Budget Calculator for Phanerogamic collections]]

File:Grant Budget Calculator Phan Herbarium NYBG 2023-08.xlsx

2023-09-01T14:54:27Z

Kwatson: NYBG Grant Budget Calculator for Phanerogamic collections.

NYBG Grant Budget Calculator for Phanerogamic collections.

Wiki Home

2023-09-01T14:33:27Z

Kwatson:

[[File:Nybg.jpg|File:nybg.jpg]]

= Overview =

This wiki provides policies and guidelines for using and digitizing the collections of the William and Lynda Steere Herbarium for NYBG Staff.  

= Herbarium Management =

Guidelines and policies for management of the physical collections.

[[Herbarium use guidelines|Herbarium use guidelines]] [[Herbarium Management Guides| Herbarium Management Guides]]

= Information Management =

Guidelines for using the herbarium's collection management system, EMu.  EMu is used for specimen data entry and the Virtual Herbarium, the DNA Bank, Structural Botany collections, Index Herbariorum, Herbarium transaction management, the Index to American Botanical Literature and Electronic Floras and Monographs.  

[[Getting Started in EMu|Getting Started in EMu]] [[User Guides|User Guides]]

Primary contact: Kimberly Watson (kwatson@nybg.org)

= Specimen Imaging =

Policies for use of the camera stations in the Digital Imaging Center for herbarium specimen digitization.

[[Imaging Lab|Imaging Lab]]

Primary contact: Leanna McMillin (lmcmillin@nybg.org)

= Specimen Georeferencing =

Protocols and methods for georeferencing specimens.

[[GIS Lab|GIS Lab]]

Primary contact: Liz Gjieli (lgieli@nybg.org)

= Curator Guide =
[[Curator Guide|Guidelines for NYBG Curators]]

[[Who should I ask|Whom should I ask]]

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]

[[Grant Budget Calculators|Grant Budget Calculators]]

User Guides

2023-08-29T20:18:18Z

Kwatson:

Once you have an EMu login and have had initial training, these pages should help fill in the details for how to perform the most common functions in EMu.  For new users, please read [[Getting Started in EMu|Getting Started in EMu]].
 

= Help for Individual Fields =

Help is available in EMu for all fields in all modules by clicking on the help button and then clicking on the field in question.  If a field is missing a description, please alert Kim Watson.

:[[File:ClipCapIt-160321-163453.PNG|File:ClipCapIt-160321-163453.PNG]]

:[[File:ClipCapIt-160321-163504.PNG|File:ClipCapIt-160321-163504.PNG]]

 
= Guidelines by Module =

==== [[Catalogue Module|Catalogue Module]] ====

==== [[Taxonomy Module|Taxonomy Module]] ====

==== [[Parties Module|Parties Module]] ====

==== [[Sites Module]] ====
 

= Quick Help Guides =

[[Attachments|Making Attachments between modules]]

[[Entering Symbols and Diacritics|Entering Symbols and Diacritics]]

[[Common EMu Shortcuts|Shortcuts Common EMu Shortcuts]]

[[Summary Data|Understanding Summary Data]]

[[EMu Efficiency|EMu Efficiency]]

[[How to Use the Resources Utility|How to Use the Resources Utility]]

How to Change the Text Colors
 

= How To's: Navigation =

[[List View|List View]]

= How To's: Search =

[[How to Search in EMu|How to Search in EMu]]

[[How to Search for a Collector and Collection Number|How to Search for a Collector and Collection Number]]

[[How to Search for a Null Value|How to Search for a Null Value]]

[[How to Search for a Date Range|How to Search for a Date Range]]

[[How to Open Sites Records Attached to Catalogue Records|How to Open Sites Records Attached to Catalogue Records]]

[[How to Create Default Values#How to Create Default Values in Query Mode|How to Create Default Values in Query Mode]]

[[How to Cut and Paste a List into EMu|How to Cut and Paste a List into EMu]]

= How To's: Data Entry =

[[How to Create a New Project|How to Create a New Project]]

[[How to Create Default Values|How to Create Default Values]]

How to Ditto

[[How to Enter GenBank Accession Numbers|How to Enter GenBank Accession Numbers]]

[[:File:Rapid_Data_Entry_in_EMu_v2022-07-07.pdf|How to Use the RDE Tab]]

[[Geography Exceptions to the Rule]]
 

= How To's: Managing records =

[[How to Create Groups of Records|How to Create Groups of Records]]

[[How to View Image Thumbnails from Every Tab|How to View Image Thumbnails from Every Tab]]

[[How to Use the Re-Identify Tool|How to Use the Re-Identify Tool]]

[[How to Choose Fields for List View and Reports|How to Choose Fields for List View and Reports]]

[[List View#How to Select A New List View|How to Change the Columns in List View]]

[[How to Sort Records|How to Sort Records]]

[[How to Associate Specimens with Multiple Parts|How to Associate Specimens with Multiple Parts]]

How to View Attachments to other Modules
 

= How To's: Reports =

[[How to make labels in EMu|How to create annotation and specimen labels in EMu]]

How to export basic specimen data from EMu

[[List View#How to Copy and Paste Data from List View|How to Copy Data from List View]]
 

= How To's: Multimedia =

[[How to view a PDF in EMu|How to view a PDF in EMu]]

[[How to update Ghostscript|How to update Ghostscript]]

[[How to extract images from EMu|How to extract images from EMu]]

[[How to name a multimedia file|How to name a multimedia file]]
 

= Import Templates =
[[How_to_prepare_specimen_data_for_EMu_import|How to prepare specimen data for EMu import]]

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]
 

= Original EMu Training Guides =

These are the original complete guides to using EMu that are being updated and converted into this wiki.  They contain detailed information on how EMu works in general and advanced features.

[http://sweetgum.nybg.org/wiki/emu/Intro%20to%20EMu.pdf Intro To EMu] - Introduce yourself to the EMu collections management. Trainees will know how to use EMu to perform common tasks in managing their organization's collection.

[http://sweetgum.nybg.org/wiki/emu/Advanced%20Searching%20and%20Multimedia.pdf Catalog Module] - Trainees will learn the essential steps and tips on how to transcribe plant specimens.

[http://sweetgum.nybg.org/wiki/emu/Taxonomy%20Module.pdf Taxonomy Module] - Trainees will learn how to record the scientific names of plants species, attach records of type specimens, etc.

User Guides

2023-08-29T20:17:29Z

Kwatson: /* Import Templates */

User Guides

2023-08-29T20:15:45Z

Kwatson:

Once you have an EMu login and have had initial training, these pages should help fill in the details for how to perform the most common functions in EMu.  For new users, please read [[Getting Started in EMu|Getting Started in EMu]].
 

= Help for Individual Fields =

Help is available in EMu for all fields in all modules by clicking on the help button and then clicking on the field in question.  If a field is missing a description, please alert Kim Watson.

:[[File:ClipCapIt-160321-163453.PNG|File:ClipCapIt-160321-163453.PNG]]

:[[File:ClipCapIt-160321-163504.PNG|File:ClipCapIt-160321-163504.PNG]]

 
= Guidelines by Module =

==== [[Catalogue Module|Catalogue Module]] ====

==== [[Taxonomy Module|Taxonomy Module]] ====

==== [[Parties Module|Parties Module]] ====

==== [[Sites Module]] ====
 

= Quick Help Guides =

[[Attachments|Making Attachments between modules]]

[[Entering Symbols and Diacritics|Entering Symbols and Diacritics]]

[[Common EMu Shortcuts|Shortcuts Common EMu Shortcuts]]

[[Summary Data|Understanding Summary Data]]

[[EMu Efficiency|EMu Efficiency]]

[[How to Use the Resources Utility|How to Use the Resources Utility]]

How to Change the Text Colors
 

= How To's: Navigation =

[[List View|List View]]

= How To's: Search =

[[How to Search in EMu|How to Search in EMu]]

[[How to Search for a Collector and Collection Number|How to Search for a Collector and Collection Number]]

[[How to Search for a Null Value|How to Search for a Null Value]]

[[How to Search for a Date Range|How to Search for a Date Range]]

[[How to Open Sites Records Attached to Catalogue Records|How to Open Sites Records Attached to Catalogue Records]]

[[How to Create Default Values#How to Create Default Values in Query Mode|How to Create Default Values in Query Mode]]

[[How to Cut and Paste a List into EMu|How to Cut and Paste a List into EMu]]

= How To's: Data Entry =

[[How to Create a New Project|How to Create a New Project]]

[[How to Create Default Values|How to Create Default Values]]

How to Ditto

[[How to Enter GenBank Accession Numbers|How to Enter GenBank Accession Numbers]]

[[:File:Rapid_Data_Entry_in_EMu_v2022-07-07.pdf|How to Use the RDE Tab]]

[[Geography Exceptions to the Rule]]
 

= How To's: Managing records =

[[How to Create Groups of Records|How to Create Groups of Records]]

[[How to View Image Thumbnails from Every Tab|How to View Image Thumbnails from Every Tab]]

[[How to Use the Re-Identify Tool|How to Use the Re-Identify Tool]]

[[How to Choose Fields for List View and Reports|How to Choose Fields for List View and Reports]]

[[List View#How to Select A New List View|How to Change the Columns in List View]]

[[How to Sort Records|How to Sort Records]]

[[How to Associate Specimens with Multiple Parts|How to Associate Specimens with Multiple Parts]]

How to View Attachments to other Modules
 

= How To's: Reports =

[[How to make labels in EMu|How to create annotation and specimen labels in EMu]]

How to export basic specimen data from EMu

[[List View#How to Copy and Paste Data from List View|How to Copy Data from List View]]
 

= How To's: Multimedia =

[[How to view a PDF in EMu|How to view a PDF in EMu]]

[[How to update Ghostscript|How to update Ghostscript]]

[[How to extract images from EMu|How to extract images from EMu]]

[[How to name a multimedia file|How to name a multimedia file]]
 

= Import Templates =
[[How_to_prepare_specimen_data_for_EMu_import|How_to_prepare_specimen_data_for_EMu_import]]
[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]
 

= Original EMu Training Guides =

These are the original complete guides to using EMu that are being updated and converted into this wiki.  They contain detailed information on how EMu works in general and advanced features.

[http://sweetgum.nybg.org/wiki/emu/Intro%20to%20EMu.pdf Intro To EMu] - Introduce yourself to the EMu collections management. Trainees will know how to use EMu to perform common tasks in managing their organization's collection.

[http://sweetgum.nybg.org/wiki/emu/Advanced%20Searching%20and%20Multimedia.pdf Catalog Module] - Trainees will learn the essential steps and tips on how to transcribe plant specimens.

[http://sweetgum.nybg.org/wiki/emu/Taxonomy%20Module.pdf Taxonomy Module] - Trainees will learn how to record the scientific names of plants species, attach records of type specimens, etc.

User Guides

2023-08-29T20:14:20Z

Kwatson:

Once you have an EMu login and have had initial training, these pages should help fill in the details for how to perform the most common functions in EMu.  For new users, please read [[Getting Started in EMu|Getting Started in EMu]].
 

= Help for Individual Fields =

Help is available in EMu for all fields in all modules by clicking on the help button and then clicking on the field in question.  If a field is missing a description, please alert Kim Watson.

:[[File:ClipCapIt-160321-163453.PNG|File:ClipCapIt-160321-163453.PNG]]

:[[File:ClipCapIt-160321-163504.PNG|File:ClipCapIt-160321-163504.PNG]]

 
= Guidelines by Module =

==== [[Catalogue Module|Catalogue Module]] ====

==== [[Taxonomy Module|Taxonomy Module]] ====

==== [[Parties Module|Parties Module]] ====

==== [[Sites Module]] ====
 

= Quick Help Guides =

[[Attachments|Making Attachments between modules]]

[[Entering Symbols and Diacritics|Entering Symbols and Diacritics]]

[[Common EMu Shortcuts|Shortcuts Common EMu Shortcuts]]

[[Summary Data|Understanding Summary Data]]

[[EMu Efficiency|EMu Efficiency]]

[[How to Use the Resources Utility|How to Use the Resources Utility]]

How to Change the Text Colors
 

= How To's: Navigation =

[[List View|List View]]

= How To's: Search =

[[How to Search in EMu|How to Search in EMu]]

[[How to Search for a Collector and Collection Number|How to Search for a Collector and Collection Number]]

[[How to Search for a Null Value|How to Search for a Null Value]]

[[How to Search for a Date Range|How to Search for a Date Range]]

[[How to Open Sites Records Attached to Catalogue Records|How to Open Sites Records Attached to Catalogue Records]]

[[How to Create Default Values#How to Create Default Values in Query Mode|How to Create Default Values in Query Mode]]

[[How to Cut and Paste a List into EMu|How to Cut and Paste a List into EMu]]

= How To's: Data Entry =

[[How to Create a New Project|How to Create a New Project]]

[[How to Create Default Values|How to Create Default Values]]

How to Ditto

[[How to Enter GenBank Accession Numbers|How to Enter GenBank Accession Numbers]]

[[:File:Rapid_Data_Entry_in_EMu_v2022-07-07.pdf|How to Use the RDE Tab]]

[[Geography Exceptions to the Rule]]
 

= How To's: Managing records =

[[How to Create Groups of Records|How to Create Groups of Records]]

[[How to View Image Thumbnails from Every Tab|How to View Image Thumbnails from Every Tab]]

[[How to Use the Re-Identify Tool|How to Use the Re-Identify Tool]]

[[How to Choose Fields for List View and Reports|How to Choose Fields for List View and Reports]]

[[List View#How to Select A New List View|How to Change the Columns in List View]]

[[How to Sort Records|How to Sort Records]]

[[How to Associate Specimens with Multiple Parts|How to Associate Specimens with Multiple Parts]]

How to View Attachments to other Modules
 

= How To's: Reports =

[[How to make labels in EMu|How to create annotation and specimen labels in EMu]]

How to export basic specimen data from EMu

[[List View#How to Copy and Paste Data from List View|How to Copy Data from List View]]
 

= How To's: Multimedia =

[[How to view a PDF in EMu|How to view a PDF in EMu]]

[[How to update Ghostscript|How to update Ghostscript]]

[[How to extract images from EMu|How to extract images from EMu]]

[[How to name a multimedia file|How to name a multimedia file]]
 

= Import Templates =

[https://sweetgum.nybg.org/wiki/index.php?title=How_to_prepare_specimen_data_for_EMu_import] - How to prepare specimen data for EMu import
Specimen data import (Excel)
[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]
 

= Original EMu Training Guides =

These are the original complete guides to using EMu that are being updated and converted into this wiki.  They contain detailed information on how EMu works in general and advanced features.

[http://sweetgum.nybg.org/wiki/emu/Intro%20to%20EMu.pdf Intro To EMu] - Introduce yourself to the EMu collections management. Trainees will know how to use EMu to perform common tasks in managing their organization's collection.

[http://sweetgum.nybg.org/wiki/emu/Advanced%20Searching%20and%20Multimedia.pdf Catalog Module] - Trainees will learn the essential steps and tips on how to transcribe plant specimens.

[http://sweetgum.nybg.org/wiki/emu/Taxonomy%20Module.pdf Taxonomy Module] - Trainees will learn how to record the scientific names of plants species, attach records of type specimens, etc.

User Guides

2023-08-29T20:12:28Z

Kwatson: /* Import Templates */

Once you have an EMu login and have had initial training, these pages should help fill in the details for how to perform the most common functions in EMu.  For new users, please read [[Getting Started in EMu|Getting Started in EMu]].
 

= Help for Individual Fields =

Help is available in EMu for all fields in all modules by clicking on the help button and then clicking on the field in question.  If a field is missing a description, please alert Kim Watson.

:[[File:ClipCapIt-160321-163453.PNG|File:ClipCapIt-160321-163453.PNG]]

:[[File:ClipCapIt-160321-163504.PNG|File:ClipCapIt-160321-163504.PNG]]

 
= Guidelines by Module =

==== [[Catalogue Module|Catalogue Module]] ====

==== [[Taxonomy Module|Taxonomy Module]] ====

==== [[Parties Module|Parties Module]] ====

==== [[Sites Module]] ====
 

= Quick Help Guides =

[[Attachments|Making Attachments between modules]]

[[Entering Symbols and Diacritics|Entering Symbols and Diacritics]]

[[Common EMu Shortcuts|Shortcuts Common EMu Shortcuts]]

[[Summary Data|Understanding Summary Data]]

[[EMu Efficiency|EMu Efficiency]]

[[How to Use the Resources Utility|How to Use the Resources Utility]]

How to Change the Text Colors
 

= How To's: Navigation =

[[List View|List View]]

= How To's: Search =

[[How to Search in EMu|How to Search in EMu]]

[[How to Search for a Collector and Collection Number|How to Search for a Collector and Collection Number]]

[[How to Search for a Null Value|How to Search for a Null Value]]

[[How to Search for a Date Range|How to Search for a Date Range]]

[[How to Open Sites Records Attached to Catalogue Records|How to Open Sites Records Attached to Catalogue Records]]

[[How to Create Default Values#How to Create Default Values in Query Mode|How to Create Default Values in Query Mode]]

[[How to Cut and Paste a List into EMu|How to Cut and Paste a List into EMu]]

= How To's: Data Entry =

[[How to Create a New Project|How to Create a New Project]]

[[How to Create Default Values|How to Create Default Values]]

How to Ditto

[[How to Enter GenBank Accession Numbers|How to Enter GenBank Accession Numbers]]

[[:File:Rapid_Data_Entry_in_EMu_v2022-07-07.pdf|How to Use the RDE Tab]]

[[Geography Exceptions to the Rule]]
 

= How To's: Managing records =

[[How to Create Groups of Records|How to Create Groups of Records]]

[[How to View Image Thumbnails from Every Tab|How to View Image Thumbnails from Every Tab]]

[[How to Use the Re-Identify Tool|How to Use the Re-Identify Tool]]

[[How to Choose Fields for List View and Reports|How to Choose Fields for List View and Reports]]

[[List View#How to Select A New List View|How to Change the Columns in List View]]

[[How to Sort Records|How to Sort Records]]

[[How to Associate Specimens with Multiple Parts|How to Associate Specimens with Multiple Parts]]

How to View Attachments to other Modules
 

= How To's: Reports =

[[How to make labels in EMu|How to create annotation and specimen labels in EMu]]

How to export basic specimen data from EMu

[[List View#How to Copy and Paste Data from List View|How to Copy Data from List View]]
 

= How To's: Multimedia =

[[How to view a PDF in EMu|How to view a PDF in EMu]]

[[How to update Ghostscript|How to update Ghostscript]]

[[How to extract images from EMu|How to extract images from EMu]]

[[How to name a multimedia file|How to name a multimedia file]]
 

= Import Templates =

Specimen data import (Excel)
 

= Original EMu Training Guides =

These are the original complete guides to using EMu that are being updated and converted into this wiki.  They contain detailed information on how EMu works in general and advanced features.

[http://sweetgum.nybg.org/wiki/emu/Intro%20to%20EMu.pdf Intro To EMu] - Introduce yourself to the EMu collecitons management. Trainees will know how to use Emu to perform common tasks in managing their organisation's collection.

[http://sweetgum.nybg.org/wiki/emu/Advanced%20Searching%20and%20Multimedia.pdf Catalog Module] - Trainees will learn the essential steps and tips on how to transcribe plant specimens.

[http://sweetgum.nybg.org/wiki/emu/Taxonomy%20Module.pdf Taxonomy Module] - Trainees will learn how to record the scientific names of plants species, attach records of type specimens, etc.

How to prepare specimen data for EMu import

2023-08-29T20:11:22Z

Kwatson:

== Overview ==

The template provided below is intended to provide NY researchers the guidance and means to format their specimen collection data according to the fields and formatting required for import to EMu.

Please note: The more records in the dataset, the more efficient this method is for inputting data to EMu compared to manual data entry. If a dataset is too small, the latter may be preferred.

== Instructions ==

Please download and save a copy of the template.

Please populate the fields according to the instructions provided within the column heading for each field. To view the instructions, select the column heading within the row called "Field."

:[[File:ClipCapIt-230519-141357.PNG]]

Your dataset may not require use of every field provided. Please leave unused fields blank, or delete any unnecessary columns/fields.

You may move columns as necessary to make data entry easier.

If necessary, you may add new columns to accommodate data that do not belong in any existing field. Please contact Kim Watson to determine if your data can be mapped to a different field in EMu than those provided.

Please do not modify the top row containing the "EMu Field Name" as these names are needed to map to fields in EMu.

== Template ==

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]

How to prepare specimen data for EMu import

2023-05-19T18:27:46Z

Kwatson: /* Overview */

== Overview ==

The template provided below is intended to provide NY researchers the guidance and means to format their specimen collection data according to the fields and formatting required for import to EMu.

Please note: The more records included in the dataset to be imported, the more efficient this method is for inputting data to EMu compared to manual data entry. If a dataset is too small, manual data entry may be preferred.

== Instructions ==

Please download and save a copy of the template.

Please populate the fields according to the instructions provided within the column heading for each field. To view the instructions, select the column heading within the row called "Field."

:[[File:ClipCapIt-230519-141357.PNG]]

Your dataset may not require use of every field provided, in which case, please leave those fields blank, or delete any unnecessary columns/fields.

You may move columns as necessary to make data entry easier.

If necessary, you may add new columns to accommodate data that do not belong in any existing field. Please contact Kim Watson to determine if your data can be mapped to a different field in EMu than those provided.

Please do not modify the top row containing the "EMu Field Name" as these names are needed to map to fields in EMu.

== Template ==

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]

How to prepare specimen data for EMu import

2023-05-19T18:26:57Z

Kwatson: /* Template */

== Overview ==

This template is intended to provide NY researchers the guidance and means to format their specimen collection data according to the fields and formatting required for import to EMu.

Please note: The more records included in the dataset to be imported, the more efficient this method is for inputting data to EMu compared to manual data entry. If a dataset is too small, manual data entry may be preferred.

== Instructions ==

Please download and save a copy of the template.

Please populate the fields according to the instructions provided within the column heading for each field. To view the instructions, select the column heading within the row called "Field."

:[[File:ClipCapIt-230519-141357.PNG]]

Your dataset may not require use of every field provided, in which case, please leave those fields blank, or delete any unnecessary columns/fields.

You may move columns as necessary to make data entry easier.

If necessary, you may add new columns to accommodate data that do not belong in any existing field. Please contact Kim Watson to determine if your data can be mapped to a different field in EMu than those provided.

Please do not modify the top row containing the "EMu Field Name" as these names are needed to map to fields in EMu.

== Template ==

[[:File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx|Template for importing NY specimen data to EMu]]

File:TEMPLATE EMu NY Specimen Data Import 2023-05-19.xlsx

2023-05-19T18:22:30Z

Kwatson: This template is intended to provide NY researchers the guidance and means to format their specimen collection data according to the fields and formatting required for import to EMu. Please note: The more records included in the dataset to be imported...

How to prepare specimen data for EMu import

2023-05-19T18:16:54Z

Kwatson: Created page with "== Overview == This template is intended to provide NY researchers the guidance and means to format their specimen collection data according to the fields and formatting requ..."

File:ClipCapIt-230519-141357.PNG

2023-05-19T18:13:55Z

Kwatson: This file was uploaded from the clipboard (Category:Clipboard upload).

This file was uploaded from the clipboard ([[Category:Clipboard upload]]).

Curator Guide

2023-05-16T18:24:23Z

Kwatson: /* How To's */

= Overview =
This section of the NYBG Herbarium Wiki is intended to support NYBG Curators. It is a work in progress, and we welcome suggestions for additional content.

= Herbarium Support =
[[Who should I ask|Whom should I ask about...]]

= How To's =

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing How to submit an idea for The Hand Lens]

[[How to prepare specimen data for EMu import]]

MediaWiki:Sidebar

2023-04-18T18:08:57Z

Kwatson:

* navigation
** Wiki Home |Wiki Home
*Herbarium Management
**Herbarium Management Guides|Management Guides
**Herbarium_use_guidelines|Use Guidelines
* EMu Training
**How to Install EMu|How to Install EMu
**Getting Started in EMu|Getting Started
**User Guides|User Guides
* Specimen Imaging
**Imaging Lab|Imaging Lab
**How to use a Canon camera imaging station|Canon Camera
**How to use a Nikon camera imaging station|Nikon Camera
**How to digitize specimens
* Specimen Georeferencing
**GIS Lab|GIS Lab
* Curator Guide
**Curator Guide|Curator Guide
**Who should I ask|Herbarium Support
**How to request a loan|Loans
**How to get future NY types ready for publication|Types for publication
**The Hand Lens
* SEARCH
* TOOLBOX
* LANGUAGES

Wiki Home

2023-04-18T17:26:53Z

Kwatson:

[[File:Nybg.jpg|File:nybg.jpg]]

= Overview =

This wiki provides policies and guidelines for using and digitizing the collections of the William and Lynda Steere Herbarium for NYBG Staff.  

= Herbarium Management =

Guidelines and policies for management of the physical collections.

[[Herbarium use guidelines|Herbarium use guidelines]] [[Herbarium Management Guides| Herbarium Management Guides]]

= Information Management =

Guidelines for using the herbarium's collection management system, EMu.  EMu is used for specimen data entry and the Virtual Herbarium, the DNA Bank, Structural Botany collections, Index Herbariorum, Herbarium transaction management, the Index to American Botanical Literature and Electronic Floras and Monographs.  

[[Getting Started in EMu|Getting Started in EMu]] [[User Guides|User Guides]]

Primary contact: Kimberly Watson (kwatson@nybg.org)

= Specimen Imaging =

Policies for use of the camera stations in the Digital Imaging Center for herbarium specimen digitization.

[[Imaging Lab|Imaging Lab]]

Primary contact: Leanna McMillin (lmcmillin@nybg.org)

= Specimen Georeferencing =

Protocols and methods for georeferencing specimens.

[[GIS Lab|GIS Lab]]

Primary contact: Liz Gjieli (lgieli@nybg.org)

= Curator Guide =
[[Curator Guide|Guidelines for NYBG Curators]]

[[Who should I ask|Whom should I ask]]

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing Submission Guidelines for The Hand Lens]

MediaWiki:Sidebar

2023-02-23T23:21:11Z

Kwatson:

* navigation
** Wiki Home |Wiki Home
*Herbarium Management
**Herbarium Management Guides|Management Guides
**Herbarium_use_guidelines|Use Guidelines
* EMu Training
**How to Install EMu|How to Install EMu
**Getting Started in EMu|Getting Started
**User Guides|User Guides
* Specimen Imaging
**Imaging Lab|Imaging Lab
**How to use a Canon camera imaging station|Canon Camera
**How to use a Nikon camera imaging station|Nikon Camera
**How to digitize specimens
* Curator Guide
**Curator Guide|Curator Guide
**Who should I ask|Herbarium Support
**How to request a loan|Loans
**How to get future NY types ready for publication|Types for publication
**The Hand Lens
* SEARCH
* TOOLBOX
* LANGUAGES

Curator Guide

2023-02-23T23:19:06Z

Kwatson: Kwatson moved page Curator Support Guides to Curator Guide without leaving a redirect

= Overview =
This section of the NYBG Herbarium Wiki is intended to support NYBG Curators. It is a work in progress, and we welcome suggestions for additional content.

= Herbarium Support =
[[Who should I ask|Whom should I ask about...]]

= How To's =

[[How to request a loan]]

[[How to get future NY types ready for publication]]

[https://docs.google.com/document/d/1JSk2D65qkrI50fqkijHF0fSA8vp5EgbnlTiG3GKU1KQ/edit?usp=sharing How to submit an idea for The Hand Lens]